Legal Secretary - Estate Planning
Job Description
Job Description
Legal Secretary – Estate Planning (Full-Time, On-Site) – Downtown Pittsburgh, PA
Salary: $50,000 – $65,000 annually
A reputable boutique law firm located in downtown Pittsburgh is seeking an experienced Legal Secretary to join their team. This full-time, in-office position offers the opportunity to support a group of dedicated attorneys focused exclusively on Estate Planning and Trust Administration.
This role is ideal for a detail-oriented, highly organized legal professional with strong administrative and document preparation skills, particularly in Wills, Trusts, Powers of Attorney (POA), and related legal documents.
Key Responsibilities:
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Provide administrative and legal secretarial support to multiple attorneys and paralegals
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Draft, edit, and format legal documents including wills, trusts, tax filings, estate planning forms, and letters
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Handle time entry and billing using legal billing software (Coyote experience is a plus)
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Maintain and organize digital and physical case files
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Answer and route incoming phone calls; schedule meetings and conference rooms
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Prepare and process mail, scan and save client documents to digital files
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Assist with attorney calendars, vendor coordination, and occasional office-wide tasks
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Support other legal secretaries during busy periods or when coverage is needed
Qualifications:
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Associate degree or higher required
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Minimum 5 years of experience as a Legal Secretary, Legal Administrative Assistant, or Executive Legal Assistant
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Strong command of legal terminology related to estate planning and probate law
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Excellent typing, proofreading, grammar, spelling, and math skills
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Proficient with Microsoft Office Suite and Windows-based systems
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Strong organizational, communication, and time management abilities
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Self-starter with the ability to work independently and meet deadlines
Location:
Downtown Pittsburgh, PA (This position requires in-office presence Monday–Friday)
Compensation:
$50,000 – $60,000 per year, based on experience
If you’re a Legal Secretary with experience in Estate Planning law looking for a long-term opportunity in a professional office setting, we’d love to connect. Apply now or refer a qualified colleague!
Pay Details: $50,000.00 to $65,000.00 per year
Search managed by: Katie Soderberg
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance