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<h3>Job Description</h3>
Job DescriptionLitigation Legal Secretary Location: San Francisco, CA Salary Range: $80,000 – $92,000 Schedule: Full-time (37.5 – 40 hours/week); hybrid eligibility after 90 days
Direct Counsel is working with a well-established, California-based law firm to find an experienced Litigation Legal Secretary to join its San Francisco office. This is a high-priority role supporting two senior attorneys in the firm’s Litigation and Labor &amp; Employment Practice Groups. The ideal candidate brings a strong litigation background, discretion with sensitive subject matter, and the ability to thrive in a fast-paced, collaborative legal environment.
Key Responsibilities
<ul>
<li>
Provide administrative and litigation support to two senior associates
</li>
<li>
Manage attorney calendars, including court deadlines, depositions, and meetings
</li>
<li>
Draft, revise, and format legal documents for filing in state and federal courts
</li>
<li>
Handle e-filing procedures, discovery, and trial preparation (including exhibits and courtroom visuals)
</li>
<li>
Schedule and coordinate with court reporters, expert witnesses, and couriers
</li>
<li>
Input time entries, review and edit billing, prepare expense reports
</li>
<li>
Maintain client files and perform periodic file audits for archival
</li>
<li>
Screen calls, process mail, manage emails and faxes
</li>
<li>
Deliver professional, confidential client service both in person and by phone
</li>
<li>
Support firm attorneys with ad hoc administrative needs
</li>
</ul>
Requirements
<ul>
<li>
7–10 years of experience as a litigation legal secretary in a law firm setting
</li>
<li>
Strong knowledge of federal and California state court filing procedures, including e-filing
</li>
<li>
Familiarity with AAA, JAMS, and other arbitration/mediation filing requirements
</li>
<li>
Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
</li>
<li>
Excellent drafting, proofreading, and document formatting skills
</li>
<li>
Strong communication and organizational abilities
</li>
<li>
High attention to detail, with the ability to multitask and meet deadlines independently
</li>
<li>
Professional demeanor, with discretion in handling confidential material
</li>
<li>
Typing speed of at least 50 wpm
</li>
</ul>
Additional Info
<ul>
<li>
This is an on-site position for the first 90 days, with the option to move to a hybrid schedule (4 days in-office / 1 day remote) afterward.
</li>
<li>
The firm offers a collegial and supportive environment where individual contributions are recognized and valued.
</li>
</ul>

Litigation Legal Secretary

<h3>Job Description</h3>
Job Description
The Legal Secretary/Paralegal will work with other support staff and the firm's&nbsp;attorneys in real estate, litigation, and land use development matters. This position will assist attorneys in the management and handling of litigation matters in federal and state courts, including, but not limited to the preparation and filing of pleadings, preparation and management of discovery and trial preparation. This position will also assist attorneys in the management and handling of land use development matters and estate planning matters, like drafting Wills and Probate matters.
The Secretary/Paralegal will also assist attorneys in producing documents and correspondence by preparing formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics via correspondence and/or e-mails; initiating telecommunications; organizing client meetings or conference calls; scheduling couriers, meetings and Court appearances; coordinating preparation of charts, graphs, and other visuals. Assists attorneys by documenting and inputting attorney billable time and reimbursable expenses.
Skills/Qualifications:
Successful candidates must have a minimum of one year experience in a law firm doing similar work. They must be dependable and professional, possess computer skills to accomplish the foregoing and have excellent telephone and interpersonal skills. Must be experienced in MS Word, Outlook, Excel, Centerbase, Time Matters and Time Slips. Must have excellent verbal and written communication skills.
Company DescriptionSince 2006, Wisniewski &amp; Associates, LLC® has focused on how to best serve our clients, developing a reputation for attaining strong results and earning the respect of our colleagues. Managing Partner John S. Wisniewski has earned a Distinguished Peer Review Rating from Martindale-Hubbell® for his high ethical standards and professional ability. He has also dedicated much of his life to public service, serving as a member of the New Jersey Legislature for twenty two years and as Chairman of the Assembly Transportation Committee and New Jersey Fire Safety Commission for much of that time. He brings that same dedication to his legal practice. People and business throughout New Jersey count on our firm for: Personalized service — We approach each case with an open mind and take the time to understand the specific circumstances, so we can represent our clients’ interests effectively. Reputable counsel — Clients trust us to provide credible advice and skilled representation, and we work hard every day to earn that trust. Tailored legal support — We focus on a few key practice areas to offer our clients exceptional advocacy for a variety of issues within those fields. No matter how complicated the issue, we are committed to maximizing your chances of obtaining a positive outcome. 
<h3>Company Description</h3>
Since 2006, Wisniewski &amp; Associates, LLC® has focused on how to best serve our clients, developing a reputation for attaining strong results and earning the respect of our colleagues. Managing Partner John S. Wisniewski has earned a Distinguished Peer Review Rating from Martindale-Hubbell® for his high ethical standards and professional ability. He has also dedicated much of his life to public service, serving as a member of the New Jersey Legislature for twenty two years and as Chairman of the Assembly Transportation Committee and New Jersey Fire Safety Commission for much of that time. He brings that same dedication to his legal practice. People and business throughout New Jersey count on our firm for:\r\nPersonalized service — We approach each case with an open mind and take the time to understand the specific circumstances, so we can represent our clients’ interests effectively.\r\nReputable counsel — Clients trust us to provide credible advice and skilled representation, and we work hard every day to earn that trust.\r\nTailored legal support — We focus on a few key practice areas to offer our clients exceptional advocacy for a variety of issues within those fields.\r\nNo matter how complicated the issue, we are committed to maximizing your chances of obtaining a positive outcome.

Legal Secretary - Paralegal

<h3>Job Description</h3>
Job DescriptionLitigation Legal Secretary Location: Century City, Los Angeles, CA Salary Range: $80,000 – $92,000 Schedule: Full-time (37.5 hours/week); hybrid eligible (4 days in-office, 1 remote) after 90 days
Direct Counsel is partnering with a leading California law firm to identify a Litigation Legal Secretary for a high-priority opening in the firm’s Los Angeles (Century City) office. This position supports a Practice Group Leader, a Shareholder, and an Associate across a dynamic caseload that includes entertainment, intellectual property, and commercial litigation. The ideal candidate will be proactive, detail-oriented, and capable of providing seamless support in a fast-paced, deadline-driven environment.
Key Responsibilities
<ul>
<li>
Manage complex calendars, meetings, depositions, and court appearances for three attorneys
</li>
<li>
Prepare and finalize legal documents for filing in both federal and state courts, including e-filing
</li>
<li>
Coordinate with court reporters, expert witnesses, and third-party vendors
</li>
<li>
Organize and maintain physical and digital case files; track court deadlines and litigation calendars
</li>
<li>
Process incoming/outgoing mail and correspondence per attorney instructions
</li>
<li>
Handle time entry, expense reports, billing edits, and conflict check forms
</li>
<li>
Maintain professional and confidential client communications
</li>
<li>
Provide cross-coverage and administrative support as needed
</li>
</ul>
Required Qualifications
<ul>
<li>
Minimum 5 years of litigation legal secretarial experience in a law firm environment
</li>
<li>
Strong working knowledge of federal and California state court rules and e-filing procedures
</li>
<li>
Proficiency with Microsoft Office Suite and experience with legal DMS and timekeeping systems
</li>
<li>
Ability to support multiple attorneys, including at the partner/shareholder level
</li>
<li>
Exceptional attention to detail, time management, and organizational skills
</li>
<li>
Strong written and verbal communication skills
</li>
<li>
Reliable, team-oriented, and able to work independently with minimal supervision
</li>
</ul>
Additional Info
<ul>
<li>
On-site for the first 90 days; hybrid schedule (4 days in-office, 1 day remote) available thereafter
</li>
<li>
Firm culture emphasizes professionalism, client service, and a collaborative work environment
</li>
</ul>

<h3>Job Description</h3>
Job Description
Education: • High School Diploma or equivalent required. Some college preferred. Experience: • Two years of experience in office procedures required. • Must be able to type 50 wpm; shorthand desirable, but not required.
Knowledge: • Knowledge of clerical and administrative procedures. • Knowledge of applicable software applications, such as word processing, spreadsheets, and database management. • Proficiency in spelling, grammar, punctuation, and further English language skills. • Good computer skills • Attention to detail and ability to maintain confidentiality • Planning, interpersonal, and time management skills • Initiative, stress tolerance, and customer-service orientation • Organizational skills or management ability.
**Union membership is a condition of employment.**

TB SPO SECRETARY

<h3>Job Description</h3>
Job Description
Small Family Law firm seeks a full-time, experienced litigation secretary in Middletown, NJ. Qualified candidates should possess the following:
-2+ years of experience as a legal secretary (family law preferred);
-proficiency in legal secretarial and administrative tasks involving family law cases including the ability to: create, edit and prepare legal documents; maintain attorney calendars; field client and attorney telephone calls;
-exceptional organizations skills, with the ability to multi-task and deal with deadlines;
-familiarity with the New Jersey Civil Court System;
-knowledge in the use of Microsoft Word and Microsoft Outlook. (Experience with EasySoft Child Support Guideline program and CLIO Software is a plus)
Position offers competitive salary commensurate with experience; vacation, sick &amp; personal days; benefit package eligible.

Legal Secretary Family Law

<h3>Job Description</h3>
Job Description
We are seeking a full-time Litigation Legal Secretary to join our Century City (Los Angeles) office. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced, team-oriented environment while delivering high-quality work and exceptional client service. A hybrid work option (4 days in-office, 1 day remote) may be available after 90 days.
RESPONSIBILITIES
<ul>
<li>Coordinate attorney schedules, meetings, depositions, court appearances, travel, etc. </li>
<li>Assist in the preparation and finalization of legal documents by ensuring the timely completion of tasks. </li>
<li>File documents electronically with state and federal courts, ensuring compliance with court rules and deadlines. </li>
<li>Coordinate and schedule couriers, court reporters, expert witnesses, and other essential services to ensure seamless support. </li>
<li>Maintain and organize case files, both physical and electronic, and manage case calendars and deadlines. </li>
<li>Ensure incoming and outgoing mail is processed according to office procedures and attorney preference. </li>
<li>Perform general administrative tasks such as time entry, expense reporting, and billing. </li>
<li>Complete and submit conflict check and new client matter forms. </li>
<li>Maintain good public relations and diplomacy with clients while observing confidentiality of the attorney-client relationship. </li>
<li>Additional duties as assigned, including assisting other secretaries, as needed. </li>
</ul>
EDUCATION AND EXPERIENCE
<ul>
<li>5+ years of law firm litigation secretary or assistant experience </li>
<li>Knowledge of federal and state court filing procedures, including e-filing requirements </li>
<li>Advanced working knowledge of the Microsoft Office Suite </li>
<li>Familiarity with document management systems and time entry software </li>
<li>Proven track record of reliable attendance and punctuality </li>
<li>Effective communication and organizational skills </li>
<li>Superior attention to detail and a high level of accuracy </li>
<li>Strong client focus </li>
<li>Self-motivated, able to work independently, and anticipate the attorney's needs </li>
<li>Experience supporting a minimum of three attorneys, including partner-level attorneys </li>
</ul>
Salary Range: $85,000 - $102,000
Reference: 147588

Legal Secretary | Litigation | Hybrid | 147588

<h3>Job Description</h3>
Job Description
A respected California-based law firm is seeking a skilled Litigation Legal Secretary to support its Litigation and Labor &amp; Employment Practice Groups in the San Francisco office. This role offers the opportunity to work with experienced attorneys in a fast-paced, team-oriented environment that values professionalism, collaboration, and exceptional client service.
The ideal candidate will have legal secretary experience, strong knowledge of state and federal litigation procedures, and the ability to manage multiple priorities with accuracy and efficiency. If you're highly organized, tech-savvy, and take pride in supporting top-tier legal professionals, this position offers a dynamic and fulfilling opportunity.
Key Responsibilities:
<ul>
<li>Manage attorney calendars, court appearances, depositions, and travel</li>
<li>Prepare legal documents for court filings, discovery, hearings, arbitration, and mediation</li>
<li>Draft correspondence, format legal documents, and process high-volume mail</li>
<li>Coordinate court reporters, expert witnesses, visuals, and expense reporting</li>
<li>Handle client communications with professionalism and confidentiality</li>
<li>Maintain deadline tracking, conflict checks, and client file organization</li>
<li>Assist with time entry, billing, email, phones, and document production</li>
<li>Provide back-up and team support as needed</li>
</ul>
Candidate Requirements:
<ul>
<li>Legal secretarial experience with deep litigation and trial knowledge</li>
<li>Proficient in federal and state court filing rules, including e-filing</li>
<li>Familiarity with arbitration/mediation platforms (AAA, JAMS, etc.)</li>
<li>Advanced Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li>
<li>Accurate typing skills (50+ wpm) and excellent proofreading ability</li>
<li>Strong communication, time management, and organizational skills</li>
<li>Demonstrated reliability, client focus, and confidentiality</li>
<li>Self-starter able to work both independently and collaboratively</li>
</ul>
Mission Recruiting is proud to represent some of the most prestigious organizations in the country. Contact us today to learn how we can help you explore this and other exciting opportunities.
Salary Range: $80,000 - $92,000
Reference: 147412

Legal Secretary | Litigation | Hybrid | 147412

<h3>Job Description</h3>
Job Description
Who We Are:
· Mokri Vanis &amp; Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals.
About the Role:
· The Legal Secretary is a critical member of the team who supports attorneys during all phases of the litigation process, from the initiation of a case to the discovery period, trial preparation, trial, and post-trial in their practice by assisting in the preparation service and filing of legal documents, maintaining files and calendar, and performing general administrative/clerical duties. The ideal candidate is organized, accountable, independent, and reliable with a professional demeanor and communicates and interacts well with attorneys, management, and the rest of the legal support team. He/she must have excellent problem-solving, written and verbal communication, and multi-tasking skills.
What You'll Do:
· Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required.
· Schedules couriers, notarial services, court reporters, and other special functions as needed.
· Transmits documents to clients, courts, and other agencies via appropriate method of service.
· Opens, reviews, and directs incoming mail.
· Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned.
· Organizes and maintains electronic file system; processes all documents for appropriate filing.
· Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls.
· Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party.
· Prepares jury instructions and trial binders; coordinates trial exhibits.
· Arranges and coordinates travel and prepares expense reports.
· Processes client disbursements, expense reports, and timesheets.
· Ensures that billable hours are input into computer system correctly and in a timely manner depending on individual attorney needs/assignment.
· Conducts research as requested utilizing appropriate reference sources.
· Assists in development and implementation of office systems and procedures as needed.
· Assists with special projects as assigned.
· Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed.
· Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
· Performs other related duties as assigned by management.
About You:
· Dedicated, detail-oriented, and customer-service savvy interactions.
· Ability to interact effectively with a wide range of staff throughout the company.
· Aptitude in identifying and resolving issues in file resolution and litigation timeliness.
· Drafting and analytical skills to update and develop new operational procedures.
· Strong familiarity with civil procedure, including understanding motion content and court filings.
· Skill working with and driving attorneys.
Your Qualifications: 
· Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
· Excellent verbal and written communication skills.
· Excellent grammatical and spelling skills.
· Proficient on Outlook and Microsoft products.
· Knowledge of court procedures and rules.
· Commitment to excellence and high standards.
· Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
· Strong interpersonal skills.
· Ability to understand and follow written and verbal instructions
· Ability to deal effectively with a diversity of individuals at all organizational levels.
· Good judgement with the ability to make timely and sound decisions
· Creative, flexible, and innovative team player
· Ability to work independently and as a member of various teams and committees.
· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
· Acute attention to detail.
· Demonstrated ability to plan and organize projects.
· Ability to perform diversified clerical functions and basic accounting procedures.
· Ability to effectively communicate with people at all levels and from various backgrounds.
Company DescriptionMokri Vanis &amp; Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals. 
<h3>Company Description</h3>
Mokri Vanis &amp; Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals.

Legal Secretary

<h3>Job Description</h3>
Job Description
Job Summary:
The Clerical Secretary will perform secretarial duties that will include operating a multiline telephone system, providing a warm greeting at the front desk, scheduling appointments, collecting patient copays, and compiling and recording medical charts, reports, and correspondence. This position requires the ability to work independently, exercise judgment, and take initiative. 
Duties/Responsibilities:
<ul>
<li>Greets visitors, ascertains purpose of visit, and directs them to appropriate staff or location.</li>
<li>Provides warm and informative customer service to all calls and guests. Receives and routes messages and documents to appropriate staff. Serve as an onsite liaison for tele-psychiatry. </li>
<li>Interview and pre-screen patients to complete documents, case histories, and forms such as intake and insurance forms. Compiles and records medical charts, reports, and correspondence using a computer and various software programs. </li>
<li>Transmits correspondence and medical records by mail, email, or fax.</li>
<li>Performs a variety of clerical and administrative duties, including but not limited to ordering and maintaining inventory supplies, typing, proofreading, filing, faxing, scanning, data entry, copying, and recording information in accordance with deadlines and company procedures. </li>
<li>Schedule and confirm patient appointments, insurance information, and medical consultations. Communicates canceled appointments accordingly and makes all necessary attempts to fill open appointments immediately. </li>
<li>Answers telephones and direct calls to appropriate staff. Ensure client calls are answered 90% of the time or returned by the close of business that date. Return missed calls and regularly check voicemails.</li>
<li>Operates office equipment such as voicemail messaging systems and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.</li>
<li>Complete tele-psychiatry visits and medical records requests and assist with the completion of payroll and associated spreadsheets. </li>
<li>Maintain medical records, technical library, and correspondence files.</li>
<li>Ensures that the waiting room is prepared for patients before scheduled appointments, including, but not limited to, turning all lights on at assigned location, unlocking the lobby door for patients in a timely manner, and maintaining order and cleanliness.</li>
<li>Assists in any area to cover call offs and/or employee absences.</li>
</ul>
Minimum Job Requirements: 
Education/Experience:
High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.
Minimum Job Requirements: 
 
Education/Experience:
High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.
 
Required Skills and Abilities: 
<ul>
<li>Detail-oriented and professional.</li>
<li>Exceptional communication skills, both written and verbal. </li>
<li>Extremely proficient with Microsoft Office Suite.</li>
<li>Basic understanding of office equipment.</li>
<li>Basic understanding of clerical procedures and systems, such as recordkeeping and filing.</li>
<li>Ability to work independently and reliably.</li>
<li>Flexible and adaptable in various situations and when interacting with many different personalities.</li>
<li>Ability to organize and prioritize tasks, including delegation of tasks when appropriate.</li>
<li>Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.</li>
</ul>
 
Required Clearances:
<ul>
<li>Must possess a valid driver's license and have access to reliable transportation.</li>
<li>Act 31/Act 126 Mandated Reporter Training.</li>
<li>Act 34 Pennsylvania State Police Background Check - Criminal History.</li>
<li> Act 114 Department of Human Services FBI Fingerprints.</li>
<li> Act 33 Pennsylvania Child Abuse History.</li>
</ul>
 
Physical Requirements: 
<ul>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
<li>Must be able to lift up to 15 pounds at times. </li>
</ul>

Clerical Secretary

<h3>Job Description</h3>
Job DescriptionJob Summary
The Unit Secretary provides secretarial, reception, and clerical support for the department in compliance with hospital, departmental, and regulatory standards. This role is responsible for communicating patient requests, transcribing physician orders, performing receptionist duties, assisting staff by observing or sitting with patients as necessary, and completing other clerical functions to support quality patient care.
Essential Job FunctionsCommunity Cares Responsibilities
<ul>
<li>
Demonstrates commitment to the Vista Community Cares Program.
</li>
<li>
Consistently uses AIDET communication techniques with patients, families, and coworkers.
</li>
<li>
Follows Standards of Behavior including Attitude, Appearance, Commitment to Co-Workers, Communication, Customer Waiting, Privacy, Responsiveness, Safety Awareness, Service Recovery, and Sense of Ownership.
</li>
</ul>
Department &amp; Regulatory Compliance
<ul>
<li>
Adheres to all hospital and department policies and procedures.
</li>
<li>
Participates in staff meetings, educational sessions, and performance reviews.
</li>
<li>
Demonstrates support for Vista's strategic and operational initiatives.
</li>
<li>
Maintains current knowledge through continuing education and required competencies.
</li>
</ul>
Communication of Patient Requests
<ul>
<li>
Responds promptly to patient call systems.
</li>
<li>
Communicates patient needs effectively to nursing and medical staff.
</li>
<li>
Demonstrates an understanding of patient care needs across the lifespan.
</li>
</ul>
Receptionist Duties
<ul>
<li>
Greets and assists patients, visitors, and staff courteously and professionally.
</li>
<li>
Uses phone and paging systems to contact appropriate personnel.
</li>
<li>
Directs inquiries to appropriate departments or staff members.
</li>
</ul>
Transcription of Physician Orders
<ul>
<li>
Accurately transcribes and enters physician orders according to established procedures.
</li>
<li>
Copies charts and materials as requested.
</li>
</ul>
Clerical and Administrative Duties
<ul>
<li>
Updates admission, discharge, and transfer information in the computer system.
</li>
<li>
Schedules internal and external patient procedures, including transportation arrangements.
</li>
<li>
Maintains department inventory and orders supplies as needed.
</li>
<li>
Generates reports and updates bulletin boards and computer messages.
</li>
<li>
Performs timekeeping responsibilities if assigned.
</li>
</ul>
Patient Observation Support
<ul>
<li>
Observes and ensures the safety of patients at risk of injury.
</li>
<li>
Communicates behavioral changes and maintains accurate documentation.
</li>
</ul>
Other Duties
<ul>
<li>
Performs all tasks in a safe and confidential manner.
</li>
<li>
Completes assigned projects and adapts to changes in workflow and processes.
</li>
</ul>
Minimum Qualifications
Education:
<ul>
<li>
High School Diploma required.
</li>
<li>
Bachelor's degree preferred.
</li>
</ul>
Experience:
<ul>
<li>
Minimum two years of healthcare experience required.
</li>
</ul>
Certifications:
<ul>
<li>
Basic Life Support (BLS) certification preferred.
</li>
</ul>
Skills &amp; Abilities:
<ul>
<li>
Strong verbal and written communication skills.
</li>
<li>
Proficient in multitasking and prioritizing workload.
</li>
<li>
Excellent telephone etiquette.
</li>
<li>
Familiarity with computers and office equipment.
</li>
</ul>
Age of Patients Served:
<ul>
<li>
Demonstrates ability to work with Neonatal, Pediatric, Adult, and Geriatric populations.
</li>
</ul>

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