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<h3>Job Description</h3>
Job Description
Basic Function: Under direct supervision of the Director of Operations, performs clerical functions, provides appropriate information and direction in conjunction with operating the switchboard. Courteously greets telephone callers and visitors and facilitates the flow of incoming and outgoing communication, types and/or organizes reports and correspondence. Provides clerical/administrative support to the ECSS program and to other departments on an as needed basis.
Reporting Relationship:
Reports To: Director of Operations
Supervises (Position Title): None

Principal Duties/Responsibilities:
<ul>
<li>Greets visitors, maintains an awareness of visitor and/or caller’s needs. Provides answers to routine inquiries and other information as appropriate and as assigned.</li>
<li>Operates switchboard, courteously screens all calls in order to transfer calls to appropriate persons.</li>
<li>Types and proofreads reports, letters and routine correspondence as required.</li>
<li>Sorts and routes incoming mailings and organization of folders and files.</li>
<li>Proofreads and types of correspondence for the ECSS program; other duties may include preparing Excel worksheets.</li>
<li>Maintains division listings (center directory), phone lists, room schedules, sign-in sheets, and travel log.</li>
<li>Processes billing and invoices.</li>
<li>Maintains a neat, clean business attire and appearance.</li>
<li>Maintain confidentiality of all information processed.</li>
<li>Maintains courteous professional and effective working relationships with employees at all levels, clients, vendors and representatives of external organizations.</li>
</ul>
 *Performs other clerical tasks or special projects as assigned.
 * Non-essential duties
 Requirements:
<ul>
<li>Position requires a high school diploma, or a GED</li>
<li>Two years of college, or other business/ secretarial training or equivalent combination of education and experience preferred.</li>
<li>Working knowledge of Microsoft Office applications, good verbal communication skills, proper use of grammar and sentence structure is also required.</li>
<li>Must type accurately 50-55-wpm.</li>
<li>Ability to work with a wide range of personalities in a courteous, effective and efficient manner.</li>
<li>Understand and follow office safety-security practices.</li>
<li>Ability to work with minimum supervision.</li>
</ul>
Mental/Physical Demands:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Have the ability to deal with problems involving several concrete variables in standardized situations. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to clients, and other employees of the organization. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Environmental Conditions:
The noise level in the work environment is usually moderate; work is performed in either an office or classroom environment.
Fulltime Role
Compensation
43,160.00 Annually 
Benefits
<ul>
<li>Paid vacation</li>
<li>Paid Sick Time</li>
<li>12 Paid Holidays</li>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>403(b) Plan </li>
<li>Life Insurance</li>
<li>Long-term &amp; short-term disability</li>
<li>Employee assistance program (EAP)</li>
<li>Family medical leave</li>
<li>Tuition reimbursement</li>
</ul>
This description documents the general contents and requirements of the job. It is not to be construed as an exhausted statement of duties, responsibilities, or requirements. The principal duties and responsibilities shown are all essential job functions except for those indicated with an asterisk (*). The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Receptionist/Secretary II

<h3>Job Description</h3>
Job Description???? We're Hiring: Bilingual Receptionist
Location: Providence, RI, Pawtucket, RI and/or Central Falls, RI *please note you could be placed at any of our sites located in these 3 cities* Reports To: Administrative Support Supervisor Employment Type: Full Time- Monday through Friday, 8 hour shifts
Pay: 15.20/hr
Children’s Friend is seeking a warm, organized, and dependable Bilingual Receptionist to be the first point of contact for our clients, visitors, and staff. As the face of our organization, you will play a vital role in creating a welcoming environment while providing essential administrative support and ensuring smooth daily operations.
???? What You’ll Do:
<ul>
<li>
Greet visitors and clients with professionalism and compassion.
</li>
<li>
Answer and direct incoming calls, including appointment cancellations.
</li>
<li>
Maintain reception logs, calendars, and sign-in sheets.
</li>
<li>
Provide administrative support and assist with bilingual translations.
</li>
<li>
Operate office equipment and follow daily opening/closing procedures.
</li>
<li>
Sort and distribute mail and manage office supply inventory.
</li>
<li>
Fill in at other Children’s Friend locations as needed.
</li>
</ul>
???? What You Bring:
<ul>
<li>
High School diploma or GED.
</li>
<li>
Bilingual fluency (English/Spanish required).
</li>
<li>
Proficiency in Microsoft Office (Word, Excel, Outlook).
</li>
<li>
Strong interpersonal and communication skills.
</li>
<li>
Ability to work independently, multitask, and maintain confidentiality.
</li>
<li>
Reliable transportation and willingness to work across multiple locations.
</li>
</ul>
???? Why Children’s Friend?
At Children’s Friend, we are proud to be a mission-driven organization that values diversity, inclusion, and teamwork. Our employees are passionate about serving families and communities, and we support that dedication through a collaborative environment and room for growth.
???? Equal Opportunity Employer
We are committed to equity and diversity in the workplace. If you require accommodations during the application process, please contact us at <a href="mailto:talent@cfsri.org" target="_blank">talent@cfsri.org</a>.
Children’s Friend offers a comprehensive benefits package that includes the following:
<ul>
<li>Medical Dental and Vision coverage </li>
<li>Employer contributions to the 403(b) plan</li>
<li>Employer-paid Life and Disability insurance </li>
<li>Flex Spending Accounts </li>
<li>12 Holidays </li>
<li>Competitive Vacation Benefits </li>
<li>Training and Professional Development </li>
<li>Education Assistance </li>
<li>Student Loan Repayment Assistance </li>
</ul>

Bilingual Receptionist/Secretary

<h3>Job Description</h3>
Job Description
Workers' Compensation Legal Secretary

Location: Woodland Hills, CA Pay Rate: Up to $30 per hour Position Type: Contract-to-Hire, Onsite
LHH is working with a law firm seeking a skilled Workers' Compensation Legal Secretary to join the firm’s team in Woodland Hills, CA. As a Legal Secretary, you will play a crucial role in supporting the legal team in handling workers' compensation matters. This position requires excellent organizational skills, strong attention to detail, and the ability to work in a fast-paced environment.

Responsibilities:
<ul>
<li>
Answer multiple phone calls and assist clients
</li>
<li>
Prepare client intake information
</li>
<li>
Heavy dictation
</li>
<li>
Preparation and filing of court documents
</li>
<li>
Review and respond to emails
</li>
<li>
File documents using EAMS (Electronic Adjudication Management System)
</li>
<li>
Schedule various appointments including client interviews, doctor exams, and depositions
</li>
<li>
Interact with adjusters
</li>
<li>
Open new files and enter all documentation into the case management system
</li>
</ul>
<ul>
<li>
Qualifications:
</li>
<li>
Minimum of 3 years of prior experience as a workers' compensation legal secretary (plaintiff or defense)
</li>
<li>
Strong knowledge of workers' compensation procedures
</li>
<li>
Experience with EAMS and court filings
</li>
<li>
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent organizational skills and the ability to manage multiple tasks efficiently
</li>
<li>
Strong attention to detail and accuracy in document preparation
</li>
<li>
Effective written and verbal communication skills
</li>
</ul>
 Pay Details: $25.00 to $30.00 per hour Search managed by: Donnell Murray Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Temp Workers Compensation Legal Secretary

<h3>Job Description</h3>
Job Description
Job Description: We are seeking a dependable and organized full-time Assistant/Secretary to support the daily operations of our business. This is an on-site position, and the role may involve assisting with administrative tasks across multiple business types or departments. Flexibility, professionalism, and strong communication skills are key to succeeding in this position.
Responsibilities:
<ul>
<li>Answer phone calls and direct inquiries appropriately</li>
<li>Manage schedules and coordinate appointments</li>
<li>Maintain organized filing systems and records</li>
<li>Draft, edit, and proofread documents and communications</li>
<li>Perform data entry and general office support tasks</li>
<li>Adapt to administrative needs of different business areas as needed</li>
</ul>
Requirements:
<ul>
<li>Excellent organizational and time management skills</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Strong written and verbal communication abilities</li>
<li>Ability to multitask and work independently</li>
<li>May involve periodic travel</li>
<li>Prior administrative experience is preferred</li>
</ul>
Schedule: Monday to Friday, 9:00 AM – 5:00 PM (or specify actual hours)

Executive Assistant - Secretary - Waco, TX

<h3>Job Description</h3>
Job DescriptionCompany Description 
The University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women’s and children’s health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team.
Job Description 
Unit Secretary, Telemetry Unit, Evenings
3 (8hrs shifts) and 1 (12hrs shift) Every third weekend
JOB SUMMARY: This role performs a variety of clerical duties such as answering phones, scheduling procedures, and supports the efficient operations of the department.&nbsp; Interacts with physicians, visitors, team members and patients, ranging in age from neonate to geriatric.&nbsp; Assists in the maintenance of a clean and safe environment.&nbsp;
Qualifications 
Education &amp; Training:High school diploma or equivalent. Knowledge of medical terminology preferred.
Work Orientation &amp;Experience: One (1) year of experience as a medical and/or customer service secretary preferred.&nbsp; The incumbent may require 2-3 weeks of detailed job orientation and training to perform essential job functions with a mentor and/or educator.
Skills &amp; Abilities:&nbsp; Ability to:&nbsp; a) manual finger dexterity with hand-eye coordination, b) basic computer skills and typing, c) convey effective verbal and written communications; d) follow directions; e) organize and manage decisions consistent with current policies, procedures and nursing standards; f) adapt hours of availability to variable and changing needs of the hospital, including all shifts; g) effectively function as a member of a collaborative team; h) respond to emergency situations appropriately.
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
Pay Range:&nbsp;$17.34 - $24.28
Other Compensation (if applicable):
Review the 2024-2025 UMMS Benefits Guide

Unit Secretary, Telemetry Unit

<h3>Job Description</h3>
Job Description
Link to Job Description
Starting Salary $26.62 - $33.72 Per Hour 
The job of Secretary - School is done for the purpose/s of providing secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested. The functions of this job classification require the performance of activities that are often of a confidential nature.
Application Deadline
8/15/2025
Requirements / Qualifications
Application Requirements: 
Letter(s) of Recommendation- Submit up to 3
Proof of HS Graduation (Or proof of college degree)
Resume Required Upon Job Offer 
Length of Work Year
2025/2026 School Year
Hours of Position:
8 hours per day/5 days per week/208 days per year
Full Time Position Comments and Other Information
AN EQUAL OPPORTUNITY EMPLOYER
Tahoe Truckee Unified School District prohibits discrimination, harassment, intimidation, and bullying based on perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
If you feel that you are a victim of discrimination, harassment, intimidation and/or bullying, please contact:
Personnel/Human Resources
Michael Shepherd
Executive Director of Human Resources
11603 Donner Pass Road
Truckee, CA 96161
Phone: 530-582-2500
Fax: 530-582-7606
Email: <a href="mailto:mshepherd@ttusd.org" target="_blank">mshepherd@ttusd.org</a>

Secretary - School - NTS (321)

<h3>Job Description</h3>
Job DescriptionCompany Description 
Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care.&nbsp; Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing.&nbsp; Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won’t find a more vibrant place to work!&nbsp;
Job Description 
General Summary
<ul>
<li>Under general supervision, coordinate the communications, record keeping and administrative activities within a patient care unit</li>
</ul>
Part Time Position, Rotating Shifts
Qualifications 
Education and Experience
<ul>
<li>High School Diploma equivalent (GED).</li>
<li>Six months general office experience.&nbsp; Experience in a patient care or service setting is preferred.</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Ability to perform duties of a clerical nature, including filing, photocopying and basic keyboard skills.&nbsp; Ability to use computer systems in order to access and manage patient data.</li>
<li>Ability to demonstrate courteous phone etiquette.</li>
<li>Ability to organize work priorities, perform several duties simultaneously, and function in stressful situations.</li>
<li>Highly effective communication and interpersonal relationship skills are required to effectively interact with patients, families, nurses and other staff.&nbsp;</li>
<li>Demonstrates a professional and customer-oriented appearance and demeanor at all times.&nbsp;</li>
<li>Ability to maintain confidentiality of all patient data (verbal, written, electronic).</li>
</ul>
Patient Safety
<ul>
<li>Ensures patient safety in the performance of job functions and through participation in hospital, department or unit patient safety initiatives.</li>
<li>Takes action to correct observed risks to patient safety.</li>
<li>Reports adverse events and near misses to appropriate management authority.</li>
<li>&nbsp;Identifies possible risks in processes, procedures, devices and communicates the same to those in charge.</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
&nbsp;Compensation
<ul>
<li>Pay Range:&nbsp;$17.51- $24.76</li>
<li>Other Compensation (if applicable): Shift Differentials</li>
</ul>
Review the 2024-2025 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

Unit Secretary, Multitrauma IMC

<h3>Job Description</h3>
The New York State Unified Court System is seeking a Secretary in the Appellate Division, Fourth Department, Mental Hygiene Legal Service in Rochester, New York. The secretary will provide support for attorneys in litigation-intensive assignments pursuant to the Mental Hygiene Law.
 
Key Responsibilities: 
<ul>
<li>Typing draft pleadings and other draft documents for attorney review.</li>
<li>Assisting in finalizing motions and pleadings for submission to trial courts.</li>
<li>Assisting in scheduling adjournments and other communications with trial courts.</li>
<li>Organizing discovery documents.</li>
<li>Preparing trial books.</li>
<li>Processing requests for payment of services involving expert witnesses, travel expenses and transcripts.</li>
<li>Scanning, saving and filing documents. </li>
</ul>
 
Qualifications: High School diploma or the equivalent and two (2) years of general or legal secretarial experience; or Satisfactory completion of a certified business or commercial course beyond the high school level including course work in legal stenography and one (1) year of general or legal secretarial experience; or An equivalent combination of education and experience. 
 
Secretaries must have the ability to type finished documents at the rate of forty-five (45) words per minute. Familiarity with Microsoft Outlook, WordPerfect X3, MSWord, Excel and Adobe/Foxit (PDF) is desirable. 
 
Base Salary: $51,923
 
Please view the full employment announcement at: 54520.pdf

Secretary - Mental Health Legal Service

Executive Assistant/Secretary - Full-time

<h3>Job Description</h3>
Job Description
BASIC FUNCTION / PURPOSE OF POSITION:
The Substitute Office Associate assists the Substitute Specialist with the onboarding and placement of substitute teachers, office employees, and paraprofessionals; maintains recordkeeping of employee absences through the automated computer system; reviews timekeeping and prepares payroll for substitute staff. 
ESSENTIAL FUNCTIONS AND DUTIES:
A. Assist with the maintenance and operation of the Absence Management Software (substitute assignment management software); including upkeep of the database, entry of information, preparation of reporting, resolution of performance issues with vendor, update system to reflect any changes in the school calendar; and communication of system changes to colleagues. 
B. Assist with the onboarding of new substitute employees; receive substitute application requests; process and notify substitutes of application status; coordinate fingerprinting process and ensuring acceptable background check results; build substitute personnel files; enter new employees in Absence Management Software and Skyward software systems. 
C. Assist with the coordination of the scheduled Substitute Orientation, compiling and distributing appropriate training materials as necessary. 
D. Maintain up-to-date roster of active substitutes. 
E. Serve as a point of contact for employee and administration questions related to substitute teacher and paraprofessional coordination. 
F. Work with principals and Human Resources Manager for the placement of long-term substitutes. 
G. Assist with the daily absence verification process at the building level. Handle recordkeeping and authorizations for various types of teacher and paraprofessional leaves. Transfers and tracks absences in Skyward system. 
H. Assist with the review of timecards and preparation of monthly payroll for all substitute employees. 
I. Assist with the substitute evaluations from building principals and forward to Human Resources Manager for follow-up as needed. 
J. Assist with the annual review of the district’s Substitute Handbook to ensure accuracy of content. Distribute handbook to new and existing employees as needed. 
K. Organize professional development opportunities for substitutes as needed. 
L. Process employment and wage verifications for substitute staff. 
M. Make recommendations for continuous process improvement. 
N. Produce and maintain written materials for the purpose of documenting standard operating procedures and supporting department continuity and cross training. 
O. Update and maintain employee personnel files in compliance with applicable legal requirements. 
P. Develop thorough and accurate knowledge of all negotiated agreements and work rules, which affect the duties of this position. Adhere to those documents in the execution of all responsibilities. 
Q. Ensure compliance with federal and state labor laws, including the Fair Labor Standards Act, Family Medical Leave Act, and Americans with Disabilities Act. 
R. Other duties as assigned.
To Apply please go to Rapid City Area Schools Career Page at <a href="http://www.rcas.org" target="_blank">www.rcas.org</a>
Applications will only be accepted by applying on our District Career Page.
 #hc194045

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