field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Executive Assistant to provide exceptional support to senior executives and their teams in a dynamic corporate environment. This is a Contract position based in New York, New York, offering an exciting opportunity to manage high-level administrative tasks and contribute to the success of the organization. The ideal candidate will bring a proactive and detail-oriented approach to managing schedules, coordinating travel, and handling communication responsibilities. Responsibilities: • Provide comprehensive administrative support to multiple senior executives and their teams, including managing schedules, coordinating travel, and organizing meetings. • Maintain clear communication with executives to ensure they are informed of upcoming deadlines, meetings, and priorities. • Act as a key point of contact for the team, fostering efficiency through effective communication and scheduling practices. • Handle expense tracking, prepare reports, and ensure compliance with organizational policies regarding gifts and entertainment. • Assist in the preparation and formatting of presentations and documents using Microsoft Office tools such as PowerPoint, Word, and Excel. • Manage deal administration tasks, including organizing marketing materials, coordinating with legal teams, and overseeing the distribution of promotional items. • Plan and execute internal and external events, such as closing dinners, happy hours, and golf outings, ensuring seamless delivery and attention to detail. • Collaborate with other Executive Assistants and support teams across offices to provide backup assistance and maintain workflow efficiency. • Respond to personal requests from executives, such as travel arrangements or errands, with professionalism and discretion. • Occasionally travel to support events or meetings as needed.• Bachelor’s Degree is preferred, with a minimum of 5 years’ experience supporting senior executives in a corporate environment. • Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail. • Strong interpersonal abilities to build effective relationships across teams and departments. • Advanced proficiency in Microsoft Office applications, including PowerPoint, Word, and Excel. • Demonstrated expertise in managing calendars and coordinating complex travel arrangements. • Excellent written and verbal communication skills, with a proactive approach to problem-solving. • Ability to work independently while being a resourceful and collaborative team player. • Proven discretion and emotional maturity in handling sensitive information and competing demands.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and proactive Executive Assistant to join our team on a contract basis in Plymouth, Minnesota. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. If you have a background in office management and are skilled at supporting executives, this opportunity is for you. Responsibilities: • Coordinate and schedule executive meetings, including preparing materials and managing calendars. • Maintain an organized inventory of office supplies and ensure the workspace remains clean and functional. • Assist in planning company events, such as lunches, holiday parties, and other celebrations. • Help with onboarding tasks, including setting up workstations and coordinating office resources for new employees. • Manage the organization chart and keep it updated with the latest changes. • Arrange cleaning services and procure initial supplies for the office as needed. • Support administrative tasks, including purchasing gift cards and handling miscellaneous requests. • Assist with QuickBooks and Excel tasks as required to support the team. • Ensure smooth communication and coordination with the executive team and other departments. • Actively contribute to a positive and productive office environment by taking ownership of assigned duties.• Proven experience in office management or executive assistance. • Strong ability to manage calendars and coordinate meetings effectively. • Exceptional organizational skills and attention to detail. • Comfortable working in a fast-paced, dynamic environment. • Self-starter with the ability to work independently and with minimal supervision. • Proficiency in QuickBooks and Excel is a plus. • Excellent communication skills, both written and verbal. • Ability to adapt to changing priorities and handle multiple tasks efficiently.

<h3>Job Description</h3>
Job DescriptionPosition Title: Executive Assistant Location: Overland Park, KS Employment Type: Full-Time | Direct Hire | $85,000-105,000 Overview: LHH Recruitment Solutions is partnering with a company in Overland Park, KS who is seeking a highly organized and dependable Executive Assistant to provide comprehensive administrative support to senior leadership. This position requires a professional with exceptional attention to detail, discretion, and a commitment to excellence in all aspects of communication and office management. Key Responsibilities: · Manage calendars, schedule appointments, and coordinate meetings with precision. · Prepare and edit correspondence, reports, and presentations in a polished, professional manner. · Handle incoming calls and emails with courtesy and confidentiality. · Maintain filing systems and ensure records are accurate and easily accessible. · Arrange travel itineraries, accommodations, and expense reporting. · Serve as a trusted liaison between executives and internal/external stakeholders. Qualifications: · At least 7+ years of proven C-Suite support experience displaying job stability &amp; tenure. · Strong command of written and verbal communication; formal business etiquette is essential. · Proficiency in Microsoft Office Suite and general office technology. · Ability to prioritize tasks and manage time effectively in a fast-paced environment. · High level of integrity and discretion in handling sensitive information. Pay Details: $85,000.00 to $105,000.00 per year Search managed by: Claire Grossman Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
Titles: Executive Assistant Location: Acton, MA (Hybrid, 3–4 days onsite) Position Overview:
We’re seeking an organized and proactive Executive Assistant to support multiple HR Vice Presidents. This role requires excellent multitasking, communication, and discretion, along with the ability to work independently in a fast-paced environment.
 
Responsibilities:
<ul>
<li>Manage complex calendars, meetings, and priorities for multiple VPs</li>
<li>Coordinate domestic/international travel and handle last-minute changes</li>
<li>Prepare and reconcile expense reports in Concur</li>
<li>Support on-site and virtual meetings (Teams, Zoom, Webex)</li>
<li>Create vendor accounts, process POs, and track invoices in SAP</li>
<li>Prepare presentations, reports, and other materials</li>
<li>Provide general administrative and event support</li>
</ul>
Qualifications:
<ul>
<li>5+ years supporting senior leaders (HR/corporate preferred)</li>
<li>Proficiency in MS Office Suite and virtual meeting platforms</li>
<li>Experience with Concur and SAP strongly preferred</li>
<li>Excellent communication, organization, and problem-solving skills</li>
<li>Ability to manage multiple priorities with discretion and minimal supervision</li>
<li>Bachelor’s degree preferred</li>
<li>Some travel required</li>
</ul>

<h3>Job Description</h3>
Job Title: Executive Assistant \nLocation: Franklin, TN On-site preferred \nHours: Mon-Fri 8am-5pm, can flex some hours if needed \nPay Range: 22-25hr \nDynamic, fast-growing diagnostics company with a close-knit team. You’ll work directly with our COO and CEO, supporting their work as we continue to innovate and grow in the healthcare space.\nPosition Summary: \nWe are seeking an experienced, proactive Executive Assistant. This role is integral to helping our executives manage priorities, organize their schedules, and ensure projects run smoothly. The ideal candidate is detail-oriented, highly organized, and adept at anticipating needs in a fast-paced environment.\nKey Responsibilities:\n\n
<ul>\n\t
<li>Provide comprehensive administrative support to the COO and CEO.\n\t</li>
<li>Manage calendars, schedule meetings, coordinate appointments, and handle meeting logistics.\n\t</li>
<li>Proactively track deadlines, action items, and follow up to ensure nothing is missed.\n\t</li>
<li>Support document flow, approvals, and assist with updating and maintaining company materials e.g., website updates.\n\t</li>
<li>Take notes and summarize action items during meetings using various tools Microsoft Office, Plaud.\n\t</li>
<li>Facilitate communication as a gatekeeper for the executives, ensuring their time is used efficiently.\n\t</li>
<li>Assist with project management activities on monday.com.\n\t</li>
<li>Prepare reports, presentations, and correspondence as needed.\n\t</li>
<li>Coordinate travel arrangements and manage expense reports.\n\t</li>
<li>Handle sensitive information with professionalism and confidentiality.\n</li>
</ul>
\n\nRequirements:\n\n
<ul>\n\t
<li>Proven experience as an Executive Assistant or similar administrative role, preferably in a fast-paced company.\n\t</li>
<li>Advanced proficiency in Microsoft Outlook and Office Suite Word, Excel, PowerPoint.\n\t</li>
<li>Experience with monday.com or willingness to learn quickly.\n\t</li>
<li>Excellent communication and organizational skills.\n\t</li>
<li>Ability to manage multiple priorities and work with limited direction.\n\t</li>
<li>Strong attention to detail; proactive approach to problem-solving and follow-up.\n\t</li>
<li>Willingness and ability to work on-site full-time Monday Friday, 8:00/8:30am 5:00pm; flexibility considered for exceptional candidates.\n\t</li>
<li>Positive, team-oriented attitude; professional demeanor.\n</li>
</ul>
\n\nPreferred Qualifications:\n\n
<ul>\n\t
<li>Experience working with busy executives across time zones.\n\t</li>
<li>Familiarity with AI note-taking tools e.g., Plaud.\n\t</li>
<li>Experience in healthcare, diagnostics, or start-up environments.\n</li>
</ul>
 \n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\tAs part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. 
Get a complete career fit with Kelly®.
 You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. \n\t\t\t \n\t\t\t \n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t
About Kelly
 Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. \n\t\t\t \n\t\t\t

<h3>Job Description</h3>
Job Description
Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture, growth, and credit, and a team of almost 100 professionals.
EIP is seeking a seasoned Executive Assistant be responsible for supporting EIP's Flagship VC Partners and Principals by executing a diverse range of responsibilities in a fast paced, dynamic environment. This candidate should be highly organized, able to manage multiple competing priorities, be comfortable scheduling meetings and responding to emails on the executive's behalf. 
Key Areas of Responsibility:
<ul>
<li>Provides executive support for several Partners and additional select team members</li>
<li>Manages professional calendars for the Partners and helps prioritize scheduling</li>
<li>Coordinates business travel arrangements, including but not limited to flight, car, and hotel accommodations, and dinner reservations for complex international travel and optimizes itineraries for efficient trip management</li>
<li>Maintaining and stocking reception area, office supplies, and food and beverage stations; ensuring reception area and office spaces are clean and tidy</li>
<li>Manages the stakeholders expenses and administrative paperwork</li>
<li>Maintains high level of discretion and judgment </li>
<li>Interacting with building staff, accepting deliveries and directing third-party vendors as needed, ordering and accepting delivery of daily lunches</li>
<li>Operates effectively in a fast-paced and constantly evolving environment</li>
</ul>
Requirements
<ul>
<li>5-10 years of professional experience as executive assistant in senior leadership settings</li>
<li>Bachelor’s degree</li>
<li>Strong Microsoft Office skills</li>
<li>Excellent interpersonal and professional communication skills</li>
<li>Strong organizational skills and superior attention to detail</li>
<li>Customer-focused mindset and ability to deliver premier customer experience with comfort around senior executives</li>
<li>High degree of energy and innate motivation and drive</li>
<li>A “can-do” attitude and willingness to go the extra mile</li>
</ul>
Benefits
The base compensation for this position is $100,000, and this role is bonus eligible. Final salary compensation will be determined at time of offer and will be based off a combination of years of experience, skills, education, and applicable licenses/certifications. Employees are also eligible for an annual performance-based bonus, and non-monetary company benefits including medical insurance, PTO days, parental and sick leave benefits, 401k retirement benefits, and more.

<h3>Job Description</h3>
Job Description
Our client, a well-established and global private markets investment firm, is hiring an Executive Assistant to support their Marketing team. This role is critical in ensuring seamless operational flow across calendars, travel, client engagement, and presentation preparation. It's a strong fit for someone who is exceptionally organized, proactive, and energized by supporting a high-performing team within a collaborative, people-first culture.
Please note this position operates on a hybrid schedule in New York City (3 days in-office).
Key Responsibilities:
<ul>
<li>Manage complex calendars and oversee day-to-day scheduling for Managing Directors and senior team members</li>
<li>Coordinate comprehensive domestic and international travel, including flights, hotels, cars, and detailed itineraries</li>
<li>Serve as a primary point of contact for prospects and investors, including fielding inquiries and coordinating meetings</li>
<li>Track deliverables and deadlines to ensure timely completion across the team</li>
<li>Ensure team members arrive at meetings prepared and on time, with all required materials</li>
<li>Prepare and update PowerPoint presentations for client meetings and finals presentations</li>
<li>Handle high-volume expense reporting and reconciliation (Concur experience a plus)</li>
<li>Track charitable sponsorships, liaise with accounting on payments, and maintain accurate records</li>
<li>Maintain internal databases; Salesforce experience strongly preferred</li>
<li>Assist in planning and executing client events, including the Annual Investor Conference</li>
</ul>
About You:
<ul>
<li>Minimum 5 years of administrative/EA experience, ideally within financial services</li>
<li>Bachelor's degree preferred</li>
<li>Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li>
<li>Calm and poised under pressure; comfortable navigating last-minute changes</li>
<li>Extremely detail-oriented with exceptional organizational skills</li>
<li>Positive, proactive attitude and strong sense of ownership</li>
<li>Team-oriented mindset; collaborative with both the Marketing team and broader administrative staff</li>
<li>High level of discretion and professionalism when handling confidential information</li>
</ul>
What We Offer:
<ul>
<li>Competitive total compensation in the range of $110,000 – $125,000</li>
<li>Hybrid flexibility (3 days/week in the NYC office)</li>
<li>Opportunity to support a global, multi-strategy investment firm with 25+ years of private markets expertise</li>
<li>Collaborative, people-focused culture with significant visibility to senior leadership</li>
<li>Exposure to investor relations, marketing processes, and cross-functional teams within a leading investment platform</li>
</ul>

Executive assistant

<h3>Job Description</h3>
Job Description
Executive Assistant – Los Angeles, CA
<ul>
<li>Scheduling and Calendar Management:&nbsp;Managing the executive's schedule, including appointments, meetings, and travel arrangements.&nbsp;</li>
<li>Communication Management:&nbsp;Handling incoming and outgoing calls, emails, and other forms of communication, ensuring clear and timely responses.&nbsp;</li>
<li>Financial Support:&nbsp;Assisting with bill payments, payroll, commission collections, and budget maintenance.&nbsp;</li>
<li>Problem Solving:&nbsp;Addressing customer inquiries, resolving issues, and ensuring client satisfaction.&nbsp;</li>
</ul>
<ul>
<li>Strong Communication Skills:&nbsp;Excellent written and verbal communication to effectively interact with clients and colleagues.&nbsp;</li>
<li>Organizational Skills:&nbsp;Ability to manage multiple tasks, prioritize workloads, and maintain accurate records.&nbsp;</li>
<li>Interpersonal Skills:&nbsp;Strong ability to build rapport and communicate effectively with diverse individuals.&nbsp;</li>
<li>Technical Proficiency:&nbsp;Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.&nbsp;</li>
<li>Time Management Skills:&nbsp;Ability to manage time effectively and meet deadlines.&nbsp;</li>
<li>Problem-Solving Skills:&nbsp;Ability to identify and resolve issues in a timely manner.&nbsp;</li>
<li>Real Estate Knowledge:&nbsp;Understanding of real estate terminology and practices is beneficial.&nbsp;</li>
</ul>
<ul>
<li>Bachelor's degree preferred.</li>
<li>Experience in administrative support, marketing and customer service</li>
<li>Real estate experience is preferred</li>
<li>Comp in the $75-80K range</li>
</ul>
Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

<h3>Job Description</h3>
Job Description
fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.
A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
To learn more about fairlife and its complete line of products, please visit fairlife.com.
Job Purpose
The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
Key Responsibilities
<ul>
<li>Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.</li>
<li>Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.</li>
<li>Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.</li>
<li>Prepare and edit presentations, reports, and executive communications with precision and professionalism.</li>
<li>Anticipate needs and act independently to resolve issues before they arise.</li>
<li>Maintain strong follow-up routines with internal teams and external stakeholders.</li>
<li>Partner with other Executive Assistants to align calendars and support cross-functional projects.</li>
<li>Manage expense reports and ad hoc projects with accuracy and timeliness.</li>
<li>Build trust quickly with new stakeholders and maintain open communication.</li>
<li>Identify opportunities to streamline processes and improve efficiency.</li>
</ul>
What Success Looks Like
<ul>
<li>Agile communicator who confidently engages with senior leaders and pushes through conflict.</li>
<li>Attention to detail in scheduling, documentation, and follow-up.</li>
<li>Proactive relationship builder who anticipates needs.</li>
<li>Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree preferred or equivalent experience.</li>
<li>5+ years supporting top level executives in fast-paced, high-growth environments.</li>
<li>Strong project management skills with experience coordinating complex events and initiatives.</li>
<li>Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).</li>
<li>Exceptional organizational skills and ability to manage multiple priorities under pressure.</li>
<li>High level of discretion, professionalism, and judgment.</li>
<li>Comfortable holding others accountable and influencing outcomes with tact.</li>
<li>Flexible and adaptable to changing priorities and work styles.</li>
<li>Ability to work primarily onsite with occasional travel.</li>
</ul>
Preferred Attributes
<ul>
<li>Fearless communicator who thrives in dynamic environments.</li>
<li>Skilled at anticipating needs and solving problems independently.</li>
<li>Positive, resourceful, and committed to building team culture.</li>
</ul>
position location: Chicago, IL
reports to: Chief Supply Chain Officer
travel requirements: up to 20%
exempt/nonexempt: exempt
*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
Base pay range:$90,000—$110,000 USD
fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email <a href="mailto:careers@fairlife.com" target="_blank">careers@fairlife.com</a>.
 For Recruitment Agencies At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.

17,653 executive-assistant Jobs