Job Description
Job DescriptionSalary:
Overview
BlastOne is a business that is growing fast globally and looking for top talent to join our dynamic and fast paced family!
What makes us great is phenomenal staff who fit our fantastic culture! We believe in paying well and offering great benefits to attract the best talent.
What we do: BlastOne is a leading globalsupplierof Abrasive Blasting and Painting Facilities to a range of different industries.
Hiring fantastic people is our key to growth. We hire top talent who shares our values!
The Role
The Executive Assistant Strategic Partner serves as a highly trusted operational and strategic support partner to the SVP of Infrastructure and Infrastructure Leadership Team.
This role is responsible for driving organizational execution, leadership cadence, accountability follow-up, and executive operational effectiveness across the Infrastructure business. The position plays a critical role in ensuring strategic priorities are translated into organized actions, tracked effectively, and executed consistently.
A major responsibility of this role is ownership and coordination of the Infrastructure Management Operating System, including weekly, monthly, quarterly, and annual leadership rhythms, meeting coordination, action tracking, KPI visibility, and strategic follow-up.
The role acts as a force multiplier for leadership by removing operational coordination burden, improving execution discipline, maintaining organizational alignment, and ensuring leadership priorities continue moving forward.
This individual must possess exceptional organizational capability, urgency, professionalism, discretion, follow-through, and the ability to operate effectively within a fast-paced executive environment.
STRATEGIC OPERATIONS & LEADERSHIP EXECUTION
Own and coordinate the Infrastructure Leadership Management Operating System (EOS-style cadence)
Coordinate weekly, monthly, quarterly, and annual leadership meetings and execution rhythms
Build and manage meeting agendas in alignment with strategic priorities and business objectives
Attend leadership meetings and capture action items, priorities, decisions, and follow-up requirements
Organize, assign, track, and monitor action items and leadership commitments through completion
Maintain accountability systems to ensure strategic initiatives continue progressing forward
Track and maintain leadership scorecards, KPI visibility, rocks/priorities, and execution dashboards
Drive visibility and follow-up of overdue tasks, unresolved issues, and cross-functional commitments
Support annual planning, quarterly planning, budgeting preparation, and strategic review sessions
Coordinate preparation of presentations, reports, leadership updates, and planning materials
Help improve operational discipline, meeting effectiveness, communication flow, and execution consistency across the business Assist with implementation and continuous improvement of operational processes and management systems
Support cross-functional coordination of major initiatives, priorities, and leadership deliverables
Serve as a trusted operational partner to leadership by helping maintain momentum on critical business priorities
EXECUTIVE & ADMINISTRATIVE SUPPORT
Leadership Meeting Coordination
Act as facilitator and coordinator for designated leadership meetings
Schedule and coordinate meetings across departments, locations, and time zones
Prepare meeting agendas in consultation with leadership team members
Compile and distribute meeting minutes, action lists, and follow-up documentation
Ensure meetings remain organized, action-oriented, and execution-focused
Coordinate off-site meetings, leadership workshops, and strategic planning sessions
Calendar & Executive Coordination Manage executive calendars and scheduling priorities
Protect executive focus time and strategic work blocks when appropriate
Resolve scheduling conflicts and coordinate competing priorities
Coordinate customer meetings, leadership meetings, and internal planning sessions
Anticipate scheduling challenges and proactively maintain organizational alignment
Assist with executive email inbox management including prioritization, organization, and follow-up coordination
Monitor and triage incoming communications to help ensure urgent, strategic, and high-priority matters receive timely attention
Draft, organize, and coordinate email communications, responses, and follow-up actions as requested
Help maintain executive responsiveness, communication flow, and organizational alignment across internal and external stakeholders
Project & Business Support Assist leaders with project coordination and organizational follow-up
Prepare documents, spreadsheets, reports, presentations, and business summaries
Support reporting activities and organization of operational data
Maintain organized digital filing systems and documentation structures
Assist with onboarding coordination for new team members and leadership support activities
Travel & Event Coordination
Coordinate business travel arrangements including flights, hotels, itineraries, and logistics
Provide private travel support as requested
Coordinate customer visit logistics, facility tours, and leadership event support
Assist with company events, training coordination, and leadership off-site planning
DEFENSE OPERATIONS & COMPLIANCE SUPPORT
Support the Defense Business Unit with coordination related to compliance, security, and credentialing activities
Assist with tracking and maintaining security clearance documentation, badging requirements, training records, and compliance-related deliverables
Help coordinate customer, facility, and government access requirements
Maintain confidentiality and professionalism while handling sensitive information
Support internal coordination associated with government, defense, and regulated project requirements
Assist with organization and tracking of compliance documentation and reporting activities
Work Environment
- Highly collaborative open office environment
- Fast-paced executive and operational setting requiring adaptability and responsiveness
- Occasional travel may be requested
Work SCHEDULE
- Standard Work week M-F 7:00AM to 5:00PM
- Flexibility may occasionally be required to support leadership activities, travel coordination, or business priorities
Required Skills/Qualifications
Minimum 5+ years supporting executive leadership teams in highly organized, fast-paced environments
Experience supporting operational execution, project coordination, leadership cadence, or strategic follow-up activities preferred
Experience coordinating cross-functional initiatives and leadership priorities preferred
Strong business operations, organizational coordination, and executive support experience required
High School Diploma required
Degree in Business, Operations, Communications, or related field preferred
Strong operational coordination and leadership cadence management capability
Ability to drive accountability and follow-up across multiple teams and stakeholders
Excellent organizational, planning, and prioritization skills
Exceptional written and verbal communication skills
Strong sense of urgency and ownership mentality
Ability to manage multiple strategic priorities simultaneously
Ability to operate effectively within fast-paced executive environments
Strong attention to detail and follow-through
Strong executive professionalism and business maturity
Ability to facilitate meetings and maintain operational momentum
Strong interpersonal and relationship management skills
Highly proactive with ability to anticipate leadership needs and operational gaps
Strong systems-thinking and process-oriented mindset
Trustworthy with highly confidential and sensitive information
Strong proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint, Teams, and Word
Experience with remote meeting platforms including Microsoft Teams, Zoom, and WebEx
Experience with project management, task tracking, or execution management systems preferred
Ability to manage KPI dashboards, leadership scorecards, and organizational tracking systems preferred
The Perks working at BlastOne
- Great family culture with a meaningful mission
- Flexible time off
- Generous 401k policy
- Industry leading Health Insurance & benefits program
- Ability to put your personal stamp on the success of a company
- Incredible opportunities to grow within the company and the industry, both your responsibilities and compensation
Personality / Core Value Requirements
BlastOne is a unique company. We have a strong, close-knit team of hard working, caring professionals who have a passion for supporting our customers. We are a third-generation family business, and we are dedicated to growing for generations to come. To accomplish this, we take great effort to ensure that the members we add to our team will contribute positively to the great culture we already have.
Were happy but we spell it HAPIEE which is an acronym for our core values and beliefs:
- H:Humility it is the team that wins - no one is better than anyone else on the team. My success is just as much the result of others I work with.
- A: WereAgile we move and work quickly and are flexible we change quick.
- P: Were positive, outgoing andPassionate! Our favorite phrase is CAN DO!
- I: We act withIntegrityat all times. We are respectful and courteous. We do the right thing.
- E: WeExecute we do what we say we will do. Action is better than inaction.
- E: We always operate withExcellenceand with a hard work ethic.