field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
Executive Administrative Assistant

·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintains the highest level of confidentiality regarding corporate and personal information. Partners with the executive ensuring efficient and effective time management.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Serves as the executive’s liaison to various internal and external parties. Handles correspondence, prepares reports, and assists with creating presentations.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage calendars for an Executive Director and their direct reports.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates meetings, appointments, and travel arrangements. Ensures the executives’ preparedness for meetings and engagements; secures required materials, invites key attendees, and ensures events remain on schedule.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assists with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Participates as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Optimizes travel arrangements based on the executive’s travel needs and preferences. Manages complex itineraries, including any changes, ensuring the executive is aware. Completes related expense reports.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates interactions between executive and employees when appropriate.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assists with special projects as needed for the Business Office
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Acknowledges the need for flexibility in scheduling when different time zones are involved.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Continuously seeks process improvement to increase productivity and efficiency.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Supports onsite events, when required.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Always anticipates the needs of the executive and team and proactively addresses issues before they arise.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Skills Required:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Event Planning, Facility Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Sharepoint, Microsoft Word, Visio, Administrative Assistant, Training Coordination, Business Continuity / Disaster Recovery, Business Skills
Experience Required:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Associate’s degree (or equivalent)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 3+ years’ experience as an executive assistant supporting senior leader(s)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.) records management systems, and other business procedures and terminology
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent writing, editing, and proofreading skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work collegially within a team environment in an open concept office area
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsive, self-starter; takes initiative in resolving issues or concerns.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience working on multiple projects simultaneously while meeting deadlines with changing priorities.
Education Required:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Associate Degree
Education Preferred:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bachelor's Degree
Company DescriptionG-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals! We are large enough to make a difference and small enough to genuinely care about each and every one of our employees! We work with the best of the best! Join us today! 
<h3>Company Description</h3>
G-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals! We are large enough to make a difference and small enough to genuinely care about each and every one of our employees!\r\nWe work with the best of the best! Join us today!

Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
iCreditWorks, one of the fastest growing FinTech platforms in the United States, offers innovative “Point-of-Sale” (POS) lending, digital payment technologies, including the first-in-market native mobile App that reinvents B2B/B2B2C lending. We are looking for an Executive Administrative Assistant to support the Vice President of Corporate Communication &amp; Events. This position requires a positive attitude and a tenacious self-starter who can anticipate the needs of the executive and take initiative to solve problems independently. In addition to being organized and proactive, you must possess an advanced software IQ and the communication skills needed to interact with executives across multiple functions and levels. You must love what you do and have the desire to be an important player on an amazing team.
The ideal candidate should be meticulous and collaborative, with strong business judgment and the ability to effectively multi-task. Excellent written and verbal communication skills are essential. iCreditWorks is a fast-paced, dynamic environment, and managing multiple projects under concurrent deadlines is the norm.
To thrive in this high-impact role, you must possess exceptional organizational skills, a keen eye for detail, and the highest level of discretion in handling confidential information. This individual will play a key role in developing iCreditWorks corporate communication strategies, support recurring tasks, and supporting daily operations.
Responsibilities:
<ul>
<li>Collaborate with the VP of Corporate Communication &amp; Events to develop strategies and long-term solutions to ensure efficient office and event activities.</li>
<li>Oversee office operations, including ordering office / event supplies and overseeing the office environment.</li>
<li>Assist in planning corporate events and in managing event planning, logistics, and execution (some travel is required).</li>
<li>Manage multiple responsibilities, including scheduling and providing strategic support for efficient time management.</li>
<li>Implement process improvements that keep the business running smoothly.</li>
<li>Anticipate challenges and ensure the Company is positioned for success at all times.</li>
</ul>
 Qualifications:
<ul>
<li>Bachelor’s degree in business administration or relevant major, with a minimum of 3-5 years of EA experience supporting C-suite executives in a fast-paced environment</li>
<li>Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively</li>
<li>Ability to work autonomously on assignments and handle sensitive and confidential information with integrity and discretion, with the flexibility to adjust priorities on short notice</li>
<li>Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions</li>
<li>Experience planning, managing, and executing events</li>
<li>Ability to handle conflict appropriately, knowing when to delegate issues upward and when to apply common sense</li>
<li>Proficiency in Microsoft Office suite (e.g., Outlook, Teams, Word, Excel, and PowerPoint)</li>
<li>Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members</li>
<li>Excellent problem-solving skills</li>
</ul>
Equal Opportunity Employer iCreditWorks is an equal opportunity employer and dedicated to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, marital status, pregnancy status, veteran status, or disability status.
Compensation Competitive compensation based on experience and includes health, dental, and vision insurance plus 401k plan.
If you meet the qualifications and are ready to take on a leadership role in a dynamic and growing organization, we encourage you to apply for the Executive Administrative Assistant position.
Company DescriptioniCreditWorks, one of the fastest-growing FinTech platforms in the United States, offers innovative “Point-of-Sale” lending and digital payment technologies, including the first-in-market native mobile App that reinvents B2B/B2B2C lending. 
<h3>Company Description</h3>
iCreditWorks, one of the fastest-growing FinTech platforms in the United States, offers innovative “Point-of-Sale” lending and digital payment technologies, including the first-in-market native mobile App that reinvents B2B/B2B2C lending.

<h3>Job Description</h3>
Job Description
Job Title: Executive Administrative Assistant
Company: Custom Control Sensors, LLC
Location: Phoenix, AZ
Employee Type: Full Time, on-site
Industry: Manufacturing
Job Type: Administration
Education: High School Diploma or equivalent GED required; some college preferred
Experience: 6+ months of business school or administrative training highly desirable
 
Company Overview:
Custom Control Sensors, LLC (CCS) is a global leader in the design, development, manufacturing and supply of pressure, temperature and liquid flow switches and sensors for the Aerospace, Defense and Industrial markets. Since 1957, CCS has been providing high reliability electro-mechanical devices that utilize the "DUAL-SNAP" action disc spring principle pioneered by Custom Control Sensors.
 CCS’ Airborne Division provides standard and custom switches, sensors and transducers to the aerospace, defense, commercial aviation and government markets. CCS also supplies original PMA parts for various Boeing, Airbus and business aviation aircraft.
 CCS’ Industrial Division provides pressure and temperature switches, sensors and transmitters for process control of global oil &amp; gas, petro-chemical, power generation, steel manufacturing, tire manufacturing, automotive, medical and various other industrial equipment.
 CCS is an ISO 9001:2015 and AS9100D certified company.
Benefits:
<ul>
<li>Medical</li>
<li>Dental</li>
<li>401k with Match</li>
<li>Employer funded Life Insurance, Short-term Disability, and Long-term Disability</li>
<li>Paid Sick and Vacation Leave</li>
<li>9 Paid Holidays</li>
</ul>
Position Summary:
Under general supervision, the Executive Administrative Assistant provides high-level administrative and operational support to the executive team of a family-owned business. The role involves managing legal and compliance documentation, supporting financial operations, maintaining permit and licensing requirements, and coordinating a wide range of corporate tasks across multiple entities. The position requires independent judgment, organizational excellence, and a thorough understanding of company operations and applicable regulations.
Key Responsibilities and Skills:
Executive &amp; Administrative Support
<ul>
<li>Perform diversified and advanced administrative functions with minimal supervision</li>
<li>Open and distribute executive mail</li>
<li>Receive and direct calls, manage sensitive correspondence, and maintain confidentiality</li>
<li>Maintain high-quality written documentation and produce error-free reports and forms</li>
<li>Manage highly confidential information and demonstrate strong professional discretion</li>
</ul>
Legal &amp; Compliance
<ul>
<li>Prepare, file, and track state, federal, and city compliance forms and registrations</li>
<li>Maintain records of corporate filings, insurance, permits, and official documents</li>
<li>Support contract review processes and documentation for legal and customer matters</li>
<li>Coordinate renewals and filing deadlines for trademarks, patents, fictitious business names, business licenses, and annual reports across multiple entities and states</li>
<li>Assist with Export, EAR, and ITAR compliance and documentation</li>
<li>Maintain strong working knowledge of government registration systems</li>
<li>Maintain tracking and renewal schedules for Certificates of Insurance (COIs) and Liability coverages</li>
<li>Manage and renew local and state permits including, fire assembly, alarm, and hazardous material permits; City Tax Registration Certificates; and Seller’s Permits and Unified Program Facility documentation</li>
<li>Ensure visibility and posting compliance of required permits at appropriate locations</li>
<li>Track and manage trademark and patent filings, renewals, and applications (U.S. and international)</li>
<li>Coordinate communications with legal counsel and relevant government bodies</li>
<li>Support document control processes including classification, retention, and archiving</li>
<li>Maintain a multi-year task calendar and proactively ensure on-time completion of all administrative, legal, and compliance deadlines</li>
<li>Coordinate reminders and task tracking across departments and business units</li>
</ul>
Finance &amp; Treasury Operations
<ul>
<li>Support accounting operations including credit card management, check deposits, and W-9s</li>
<li>Track and process recurring financial obligations</li>
<li>Maintain accounting calendar</li>
<li>Communicate with banks regarding accounts and fund transfers, and download monthly statements</li>
<li>Assist tax team with timely signing and filing of tax returns</li>
</ul>
Requirements:
<ul>
<li>Due to company’s need to maintain ITAR compliance, must be US Citizen or legal permanent resident</li>
<li>Ability to handle confidential information with high level of discretion</li>
<li>Possess current Notary Public license (or ability to obtain)</li>
<li>Strong written and verbal communication skills</li>
<li>Experience working with QuickBooks required</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)</li>
<li>Strong attention to detail and organizational skills</li>
<li>Adaptable, self-directed, and capable of handling multiple tasks independently</li>
<li>Must be able to sit for prolonged periods and lift up to 10 pounds occasionally</li>
<li>Ability to work overtime or attend off-site training as needed</li>
</ul>
EEO M/F/D/V
Custom Control Sensors, LLC. is an Equal Opportunity/Affirmative Action employer. All qualified applicants for employment shall receive fair and equal treatment regardless of their race (including hair texture and protective hairstyles, such as braids, locks, and twists), color, religion, creed, sex/gender, marital or registered domestic partnership status, age, national origin or ancestry, citizenship, pregnancy, childbirth, breastfeeding or related medical conditions, mental or physical disability (including HIV and AIDS), medical condition including genetic information or characteristics (including those of family members), sexual orientation, veteran or military status, gender identity, gender expression, transgender status or any other basis protected by federal, state or local law, ordinance or regulation. The policy not to discriminate includes, but is not limited to, advertising for positions, recruiting, hiring, placement, promotion, transfer, rates of pay, discipline and termination.

<h3>Job Description</h3>
JOB OPP: Executive Assistant at This Machine Filmworks
This Machine Filmworks, a premium documentary production company, is looking for an experienced and dedicated Executive Assistant to join the team. Recent projects include Martha, Elton John: Never Too Late, Karol G: Tomorrow was Beautiful. This role supports the company's executives and is an ideal opportunity for someone with a passion for documentary filmmaking and a want to grow within the industry long-term. We are looking for someone who can manage a high volume of tasks and pressure.
We are looking for a highly organized person with AT LEAST one year of assistant or coordinator experience. Positions will include managing schedules/calendars in Outlook as well as Zoom and Microsoft Office. Phone etiquette and ability to work under pressure in a fast paced environment.
Office is in DTLA. Send resumes to <a href="mailto:rjasst@thismachine.net" target="_blank">rjasst@thismachine.net</a>

Executive Assistant

<h3>Job Description</h3>
Job Description
Executive Assistant opportunity, in-office, in Dunwoody.
 
Compensation: $40,000–$50,000 base salary, plus performance-based bonus
 
We are seeking a highly organized and proactive Executive Assistant to support the daily operations of a growing insurance and financial advisory practice. This individual will play a critical role in ensuring smooth business operations, assisting with administrative tasks, and helping manage internal team communication and accountability.
 
The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities with efficiency and professionalism. Experience in the insurance or financial services industry is strongly preferred.
 
Compensation
<ul>
<li>Base Salary: $40,000 – $50,000 (based on experience)</li>
<li>Bonus Structure: Performance-based bonuses tied to efficiency, follow-up outcomes, and operational support metrics</li>
</ul>
Compensation:
$40,000 - $50,000
Responsibilities:
<ul>
<li>Follow up daily on pending insurance policies, underwriting cases, and application statuses</li>
<li>Liaise with carriers and back-office teams to ensure timely approvals</li>
<li>Manage and coordinate the executive’s calendar, schedule appointments, and confirm meetings</li>
<li>Monitor and organize the executive’s email inbox, flagging key action items and responding when appropriate</li>
<li>Track the progress and tasks of newly hired advisors</li>
<li>Coordinate weekly follow-ups with staff and internal team members</li>
<li>Prepare reminders, agendas, and task lists for internal meetings</li>
<li>Assist with document organization, digital filing, and CRM updates</li>
<li>Create simple reports or summaries related to advisor onboarding, policy status, or task completion</li>
<li>Handle ad hoc administrative tasks and special projects as needed</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an executive assistant, administrative assistant, or similar support role</li>
<li>Strong organizational and time management skills</li>
<li>High attention to detail and ability to manage follow-ups</li>
<li>Professional written and verbal communication skills</li>
<li>Proficient in Microsoft Office, Google Workspace, and CRM platforms (Redtail, Salesforce, etc.)</li>
<li>Experience in insurance, financial services, or advisor support is a plus</li>
<li>Self-starter who is resourceful and takes initiative</li>
</ul>
About Company 
We're a fast-growing, family-owned financial services firm and a non-captive general agency of MassMutual, with 19 locations across GA, AL, TN, and VA. We’re committed to helping you thrive—personally and professionally—through holistic planning and a culture rooted in growth, family, teamwork, and happiness. We invite you to apply.

<h3>Job Description</h3>
Job Description Description:
Position Summary:
 
The Executive Assistant will provide comprehensive administrative support to the CEO, CFO, General Counsel, and the Executive Leadership Team (ELT) at AdaptHealth. This role requires a highly organized, proactive, and detail-oriented professional who can manage multiple priorities with discretion and efficiency. The Executive Assistant will be a key facilitator in ensuring the smooth operation of the executive offices.
 
Essential Functions and Job Responsibilities:
Executive Support
<ul>
<li>Manage complex calendars for C-Suite executives, scheduling and coordinating meetings, appointments, and travel arrangements.</li>
<li>Serve as the primary point of contact for the executives, handling calls, emails, and correspondence with professionalism and discretion.</li>
<li>Prepare detailed agendas, briefing materials, and presentations for meetings, ensuring executives are well-prepared.</li>
<li>Draft, edit, and review correspondence, reports, and documents on behalf of the executives.</li>
<li>Anticipate and address the needs of executives by providing timely support, including research and data analysis.</li>
<li>Maintain and organize executive files, both electronic and paper, ensuring easy access and retrieval of information.</li>
<li>Handle sensitive and confidential information with discretion.</li>
</ul>
Communication &amp; Liaison
<ul>
<li>Act as a liaison between the CFO, external stakeholders, and internal teams, ensuring clear and efficient communication of priorities and objectives.</li>
<li>Build and maintain strong relationships with board members, senior leaders, and external stakeholders.</li>
<li>Coordinate communication across departments, ensuring alignment with company goals.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
<li>Organize and execute leadership meetings, including setting agendas, recording minutes, and tracking follow-ups.</li>
<li>Plan and manage logistics for executive off-sites, conferences, and team events.</li>
<li>Facilitate the preparation and distribution of materials for board meetings and executive presentations.</li>
</ul>
Administrative Excellence
<ul>
<li>Oversee expense management for executives, including budgeting, invoicing, and expense reporting.</li>
<li>Maintain and organize confidential files, contracts, and records.</li>
<li>Implement and refine processes to enhance the efficiency of the C-Suite office.</li>
<li>Manage office tools and software to ensure streamlined workflows.</li>
</ul>
Travel Management:
<ul>
<li>Arrange domestic and international travel for executives, including flights, accommodations, transportation, and itineraries.</li>
<li>Prepare travel expense reports and ensure timely reimbursement processing.</li>
</ul>
Project Support:
<ul>
<li>Assist with special projects and initiatives directed by the CFO, SVP Investor Relations, and the rest of the Finance &amp; Accounting leadership team.</li>
<li>Conduct research, compile data, and prepare reports to support executive decision-making.</li>
<li>Track project milestones and deliverables, ensuring timely completion of tasks.</li>
<li>Maintain patient confidentiality and function within the guidelines of HIPAA.</li>
<li>Completes assigned compliance training and other educational programs as required.</li>
<li>Maintains compliant with AdaptHealth's Compliance Program and applicable company policies, procedures, and patient protocols.</li>
<li>Perform other related duties as assigned and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.</li>
</ul>
Competency, Skills, and Abilities:
<ul>
<li>Exceptional organizational and time management skills.</li>
<li>Strong written and verbal communication skills with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li>
<li>Ability to integrate AI tools (ie, Microsoft CoPilot, ChatGPT) into daily workflows.</li>
<li>Project management skills, to include facilitating/coordinating presentation materials from different leaders, and driving timelines for delivery. </li>
<li>Ability to handle multiple tasks simultaneously and work under pressure.</li>
<li>High level of discretion and professionalism in handling confidential information.</li>
<li>Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team.</li>
<li>Analytical and problem-solving skills with attention to detail</li>
<li>Decision Making</li>
<li>Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.</li>
</ul>
 
Requirements:
Education and Experience Requirements:
<ul>
<li>Bachelor's degree preferred.</li>
<li>Minimum of 5 years of experience as an executive assistant or in a similar administrative role, preferably in the healthcare or corporate sector</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>Work environment will be stressful at times, as overall office activities and work levels fluctuate.</li>
<li>Must be able to bend, stoop, stretch, stand, and sit for extended periods of time.</li>
<li>Subject to long periods of sitting and exposure to computer screen.</li>
<li>Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use.</li>
<li>Metal ability to work in a fast-paced work environment.</li>
<li>Must be able to lift 30 pounds as needed.</li>
<li>May be exposed to angry or irate customers or patients.</li>
<li>Excellent ability to effectively communicate both verbally and written with internal and external customers with the ability to demonstrate empathy, compassion, courtesy, and respect for privacy.</li>
<li>Physical and mental ability to analyze data, problem solving and critical thinking.</li>
<li>Mental ability to demonstrate empathy, compassion, courtesy, and respect for privacy.</li>
<li>Ability to work after non-business hours as needed and travel as needed.</li>
</ul>
 
PI9caa86696b9c-25405-37913351

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to join our client's team in Portland, Oregon. In this long-term contract role, you will provide critical support to senior leadership by managing daily operations and streamlining administrative tasks. If you excel in organization, communication, and multitasking, this position offers a rewarding opportunity to make a meaningful impact.
 
Responsibilities:
• Coordinate and manage executive calendars, ensuring efficient scheduling of meetings and appointments.
• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.
• Oversee day-to-day office functions to maintain smooth operations and a well-organized environment.
• Handle administrative tasks such as document management, correspondence, and data entry with accuracy.
• Answer inbound calls, providing thoughtful responses and redirecting inquiries as needed.
• Greet and assist guests, ensuring they feel welcomed and directed appropriately.
• Screen and manage phone calls, connecting stakeholders with the appropriate contacts.
• Collaborate with various teams to ensure alignment on administrative priorities and deadlines.
• Minimum of 5 years of experience in an Executive Assistant or similar administrative role. • Proven expertise in managing calendars and scheduling for senior leadership. • Strong organizational skills with the ability to prioritize tasks effectively. • Excellent verbal and written communication abilities. • Proficiency in office software and administrative tools. • Detail-oriented approach with a commitment to confidentiality and discretion. • Ability to multitask and adapt in a fast-paced environment. • Experience in handling inbound calls and guest interactions.

<h3>Job Description</h3>
We’re seeking a highly organized, proactive, and resourceful Executive Assistant to provide
dedicated support to the CEO of Pereira O’Dell and the Managing Partner of Silverside AI.
This role involves managing complex calendars, coordinating travel, processing expenses, and
supporting key priorities across both organizations. The EA will also help organize events at the
San Francisco office and oversee light administrative duties (working closely with property
management for facility needs).
 
On-site role, 5 days in office our San Francisco office.
 
Key Responsibilities
<ul>
<li>Manage and organize the dynamic calendars for both executives, fielding internal and external requests, including complex scheduling, rescheduling, and prioritizing commitments. Ability to manage arrangements in multiple time zones and including international.</li>
<li>Provide support for presentations including deck preparation, conference room set up and other support to the CEO/MD as needed. Proactively keeps the executives well informed and manage follow up to key meetings.</li>
<li>Coordinate domestic and international travel arrangements, ensuring smooth logistics and detailed itineraries.</li>
<li>Process and track expense reports for both executives in a timely manner.</li>
<li>Act as the first point of contact for executives, ensuring timely follow-up and effective communication.</li>
<li>Provide administrative oversight of the SF office, including facilities management as the first point of communication with building management and other vendors.</li>
<li>Because of the Executive Support you need to be reachable outside of office hours should the CEO and MD have any emergencies regarding travel or client meetings.</li>
</ul>
 
Qualifications
<ul>
<li>8+ years of experience as an Executive Assistant supporting C-suite executives, across multiple organizations or business units.</li>
<li>You are at ease yet professional with senior leadership and executives, both internally and externally.</li>
<li>You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles to being a sounding board for your executive.</li>
<li>You create clarity for others by delivering the right info, at the right time, through compelling communication.</li>
<li>You proactively anticipate the broader impact of everyday decisions &amp; think through the logistics to create efficiencies.</li>
<li>You are agile at a moment’s notice, acting in ambiguity while exercising good judgment and discretion.</li>
<li>You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution.</li>
<li>Strong organizational skills and the ability to manage competing priorities with a calm, solutions-oriented approach.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong proficiency in MS teams and Outlook, Google Workspace (Calendar, Docs, Sheets, Slides), Zoom and expense/travel management tools.</li>
<li>Event planning experience required.</li>
<li>High level of discretion, professionalism, and proactive problem-solving skills.</li>
</ul>
 
Physical Demands
<ul>
<li>Occasional event or meeting set-up (moving chairs, tables).</li>
<li>May be required to lift objects up to 50 lbs.</li>
</ul>
 
What We Offer
<ul>
<li>Exposure to dynamic leaders at the intersection of advertising and AI innovation.</li>
<li>A collaborative, creative, and fast-paced environment.</li>
<li>Competitive compensation and benefits.</li>
</ul>
 
Salary &amp; Benefits
The base salary range for this role at the time of posting is $75,000 to $100,000. The salary an employee or prospective employee is paid within this range will depend on factors such as but not limited to: internal compensation of current employees in similar roles, market considerations, budgetary considerations, level of responsibility, background, experience, and qualifications.
 
Full-time employees enjoy a competitive benefits package for you and your dependents to ensure a healthy lifestyle. Our benefit offering includes: medical, dental, vision, basic and supplemental life &amp; AD&amp;D, 401(k) with company match, short-term and long-term disability, HSA, FSA, and maternity/parental leave.
 
Additional Information
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Pereira O'Dell is an Equal Opportunity Employer and participant in the US Federal E-Verify program. At this time, we are not accepting resumes or candidates from third-party vendors.

<h3>Job Description</h3>
Harvard Resource Solutions is seeking a highly dependable and detail-oriented Executive Administrative Assistant to support the President of our client’s organization. This is a hands-on role that requires strong organizational skills, sound judgment, and the ability to manage a wide range of responsibilities with professionalism and discretion.
The ideal candidate brings extensive experience supporting senior leadership, thrives in a dynamic environment, and is comfortable balancing both traditional executive support and a variety of day-to-day operational tasks.
Key Responsibilities:
<ul>
<li>Provide comprehensive administrative support to the President, including drafting communications, preparing presentations and spreadsheets, and managing contracts</li>
<li>Manage email, calendars, correspondence, and task follow-ups with attention to deadlines and priorities</li>
<li>Coordinate daily lunches, meeting logistics, and occasional travel arrangements</li>
<li>Assist with HR-related administrative functions as needed</li>
<li>Support the broader office team with data entry, calendar management, and internal systems</li>
<li>Plan and coordinate internal events, off-site meetings, and conferences</li>
<li>Maintain organized filing systems (digital and physical)</li>
<li>Complete occasional errands and personal task requests from the President</li>
<li>Contribute to special projects, including support for manufacturing initiatives</li>
<li>Maintain consistent attendance and high standards of professionalism</li>
</ul>
Qualifications:
<ul>
<li>Minimum of 6 years of experience in an executive administrative support role</li>
<li>Proficiency in Business Basic, with at least 6 years of relevant use</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li>
<li>Strong written and verbal communication skills, with the ability to draft and proofread documents</li>
<li>Detail-oriented, with the ability to manage multiple priorities under tight timelines</li>
<li>Strong interpersonal skills and a positive, solutions-focused attitude</li>
<li>Comfortable working independently in a fast-paced environment</li>
<li>Discretion in handling confidential and sensitive information</li>
<li>Flexible and willing to assist with a variety of business and administrative needs</li>
</ul>
 
Note: This role is best suited to individuals who enjoy administrative work and take pride in supporting senior leadership behind the scenes. It involves a mix of strategic support and day-to-day execution, including personal task management and routine office responsibilities.
Benefits:
<ul>
<li>401(k) with employer match</li>
<li>Health, dental, and vision insurance</li>
<li>Health savings account</li>
<li>Paid time off</li>
</ul>

7,811 executive-assistant Jobs