Job Description
Harvard Resource Solutions is seeking a highly dependable and detail-oriented Executive Administrative Assistant to support the President of our client’s organization. This is a hands-on role that requires strong organizational skills, sound judgment, and the ability to manage a wide range of responsibilities with professionalism and discretion.
The ideal candidate brings extensive experience supporting senior leadership, thrives in a dynamic environment, and is comfortable balancing both traditional executive support and a variety of day-to-day operational tasks.
Key Responsibilities:
- Provide comprehensive administrative support to the President, including drafting communications, preparing presentations and spreadsheets, and managing contracts
- Manage email, calendars, correspondence, and task follow-ups with attention to deadlines and priorities
- Coordinate daily lunches, meeting logistics, and occasional travel arrangements
- Assist with HR-related administrative functions as needed
- Support the broader office team with data entry, calendar management, and internal systems
- Plan and coordinate internal events, off-site meetings, and conferences
- Maintain organized filing systems (digital and physical)
- Complete occasional errands and personal task requests from the President
- Contribute to special projects, including support for manufacturing initiatives
- Maintain consistent attendance and high standards of professionalism
Qualifications:
- Minimum of 6 years of experience in an executive administrative support role
- Proficiency in Business Basic, with at least 6 years of relevant use
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills, with the ability to draft and proofread documents
- Detail-oriented, with the ability to manage multiple priorities under tight timelines
- Strong interpersonal skills and a positive, solutions-focused attitude
- Comfortable working independently in a fast-paced environment
- Discretion in handling confidential and sensitive information
- Flexible and willing to assist with a variety of business and administrative needs
Note: This role is best suited to individuals who enjoy administrative work and take pride in supporting senior leadership behind the scenes. It involves a mix of strategic support and day-to-day execution, including personal task management and routine office responsibilities.
Benefits:
- 401(k) with employer match
- Health, dental, and vision insurance
- Health savings account
- Paid time off