Job Description
Job Description
We are looking for an experienced Executive Assistant to join our client's team in Portland, Oregon. In this long-term contract role, you will provide critical support to senior leadership by managing daily operations and streamlining administrative tasks. If you excel in organization, communication, and multitasking, this position offers a rewarding opportunity to make a meaningful impact.
Responsibilities:
• Coordinate and manage executive calendars, ensuring efficient scheduling of meetings and appointments.
• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.
• Oversee day-to-day office functions to maintain smooth operations and a well-organized environment.
• Handle administrative tasks such as document management, correspondence, and data entry with accuracy.
• Answer inbound calls, providing thoughtful responses and redirecting inquiries as needed.
• Greet and assist guests, ensuring they feel welcomed and directed appropriately.
• Screen and manage phone calls, connecting stakeholders with the appropriate contacts.
• Collaborate with various teams to ensure alignment on administrative priorities and deadlines.
• Minimum of 5 years of experience in an Executive Assistant or similar administrative role.
• Proven expertise in managing calendars and scheduling for senior leadership.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication abilities.
• Proficiency in office software and administrative tools.
• Detail-oriented approach with a commitment to confidentiality and discretion.
• Ability to multitask and adapt in a fast-paced environment.
• Experience in handling inbound calls and guest interactions.