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<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionJetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts. 
<h3>Company Description</h3>
Jetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Join a well-established, growing&nbsp;construction and marine development company&nbsp;with over 50 years of industry expertise. Specializing in marine development, land acquisition, real estate development, and property management, this organization offers an excellent opportunity for an experienced administrative professional to become a key member of their small, collaborative team. The company values long-term commitment and provides training on industry-specific processes and projects.
Position Overview:
We are seeking a professional and detail-oriented&nbsp;Construction Administrative Assistant&nbsp;to support the daily operations of a dynamic and multi-faceted business. In this role, you will handle administrative tasks such as typing invoices, drafting agreements, revising important documents, organizing QuickBooks entries, and supporting meetings with architects, engineers, and attorneys. Flexibility, strong communication skills, and the ability to thrive in a fast-paced environment are essential.
Key Responsibilities:
<ul>
<li>Draft, revise, and finalize documents, including invoices, agreements, and other paperwork.</li>
<li>Maintain and update records in&nbsp;QuickBooks&nbsp;to ensure organized and accurate financial tracking.</li>
<li>Act as the&nbsp;first point of contact&nbsp;for the business, managing phone communications with professionalism and confidence.</li>
<li>Organize and manage day-to-day office operations, including scheduling, email correspondence, and file management.</li>
<li>Participate in meetings to familiarize yourself with various in-progress projects and assist in administrative follow-up.</li>
<li>Collaborate with the company’s leadership, including the owner, president, and external CPA firm who oversee bookkeeping.</li>
<li>Wear multiple hats within the organization, taking on diverse responsibilities as needed.</li>
</ul>
Top Qualifications and Skills – Must-Haves:
<ol>
<li>Strong communication skills, particularly professional and confident phone etiquette.</li>
<li>Office experience in a fast-paced, high-pressure environment; ability to prioritize and pivot effectively under pressure.</li>
<li>Proficiency in&nbsp;Microsoft Office Suite&nbsp;(Word, Outlook, and OneDrive).</li>
</ol>
Preferred Qualifications:
<ul>
<li>Bachelor’s degree is a plus but not required.</li>
<li>Experience working in&nbsp;construction, development, or real estate industries&nbsp;is a bonus.</li>
</ul>
Soft Skills &amp; Personality Fit:
<ul>
<li>Professional presence: Ability to work closely with attorneys, architects, engineers, and other high-level professionals.</li>
<li>Adaptability: Strong organizational skills with a demonstrated ability to prioritize, pivot, and manage competing demands.</li>
<li>Confidence and maturity: A professional yet firm demeanor when managing phone calls and office communications.</li>
</ul>
 
• Minimum of 5 years of experience in an administrative role, preferably in a high-pressure environment. • Proficiency in Microsoft Office Suite, including Word, Outlook, and OneDrive. • Familiarity with QuickBooks for bookkeeping and financial organization. • Strong organizational skills with the ability to prioritize and pivot tasks effectively. • Excellent communication skills for interacting with team members and external stakeholders. • Ability to work collaboratively in a small team environment. • Degree preferred but not required; relevant experience is highly valued. • Willingness to learn and adapt to industry-specific practices.

<h3>Job Description</h3>
Job DescriptionA growing Manufacuring company is seeking an Administrative Operations Assistant to provide advanced administrative support to the leadership team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives. General Administrative Support: •Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups. •Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs) •Draft simple internal communications or meeting summaries •Support coordination of employee communications or town hall logistics •Document and maintain SOPs, org charts, or process checklists as needed •Schedule and prep materials for cross-functional meetings •Set up conference rooms and ensure tech is working properly •Coordinate small internal events (e.g., team lunches, celebrations) •Track and remind SLT of upcoming deadlines or deliverables HR Administrative Responsibilities: •Schedule and greet candidates for interviews, ensuring a professional and welcoming experience. •Assist with phone screenings for entry-level roles across the platform. •Coordinate interview logistics, including travel arrangements and meeting schedules. •Support onboarding activities and documentation as appropriate. •Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives. •Assist with HR-related reporting, data entry, and project coordination. •Provide on-site HR support to hourly and salaried employees •Provide leadership training support in terms of logistics, training material preparation, and training program coordination •Assist with special projects and provide backup support as required. •Manage local events as per business needs
 
General Administrative Support:
•Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.
•Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)
•Draft simple internal communications or meeting summaries
•Support coordination of employee communications or town hall logistics
•Document and maintain SOPs, org charts, or process checklists as needed
•Schedule and prep materials for cross-functional meetings
•Set up conference rooms and ensure tech is working properly
•Coordinate small internal events (e.g., team lunches, celebrations)
•Track and remind SLT of upcoming deadlines or deliverables
 
HR Administrative Responsibilities:
•Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
•Assist with phone screenings for entry-level roles across the platform.
•Coordinate interview logistics, including travel arrangements and meeting schedules.
•Support onboarding activities and documentation as appropriate.
•Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
•Assist with HR-related reporting, data entry, and project coordination.
•Provide on-site HR support to hourly and salaried employees
•Provide leadership training support in terms of logistics, training material preparation, and training program coordination 
•Assist with special projects and provide backup support as required.
•Manage local events as per business needs

<h3>Job Description</h3>
Job Description
shift will be a start time between 5am to 9am depending on what shift is available at the time. Start time could change in the mronings.
POSITION STARTS OUT AS A 3-6 MONTH TEMPORARY ROLE!!
Job Description:
Administrative Associate
<ul>
<li>Accurately enter maintenance work orders into the company’s work management system.</li>
<li>Review field tickets, service reports, and job logs for completeness before entry.</li>
<li>Track the status of work orders and update records as jobs are completed.</li>
</ul>
 
Qualifications
<ul>
<li>High school diploma or equivalent; additional training in office administration or data systems is preferred.</li>
<li>Previous experience in data entry or administrative support (oil &amp; gas industry experience is preferred).</li>
<li>Proficiency with Microsoft Office Suite and familiarity with maintenance management software (SAP or eMaintenance or similar) is an asset.</li>
<li>Strong attention to detail and accuracy in handling numerical and written data.</li>
<li>Excellent communication skills for working with both office staff and field personnel.</li>
<li>Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li>
</ul>
Preferred Skills
<ul>
<li>Experience handling work orders, purchase orders, or service requests.</li>
</ul>
lities Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Shafter,CA.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
The Administrative Assistant will oversee daily office operations to ensure a well-organized and efficient workplace. This role involves welcoming and assisting visitors, managing security check-ins using designated software, and handling incoming and outgoing mail and packages. The Administrative Assistant will also answer and direct phone calls professionally, enter payroll data, manage timesheets for field crews including cost tracking, and perform proficient data entry using Microsoft Excel.
Responsibilities
<ul>
<li>Welcome and assist visitors; manage security check-ins using designated software.</li>
<li>Handle incoming and outgoing mail and packages.</li>
<li>Answer and direct phone calls professionally.</li>
<li>Enter payroll data and manage timesheets for field crews, including cost tracking.</li>
<li>Perform proficient data entry using Microsoft Excel.</li>
<li>Process expense reports, including per diem reimbursements.</li>
<li>Generate reports for meetings by extracting data from project management platforms.</li>
<li>Maintain daily sign-in logs and submit attendance reports.</li>
<li>Monitor and replenish office supplies as needed.</li>
<li>Prepare and submit certified payroll for field teams.</li>
<li>Assist in creating presentations for internal and client-facing meetings.</li>
<li>Support community outreach initiatives by coordinating events and distributing communications.</li>
</ul>
Essential Skills
<ul>
<li>2–4 years of experience in office management.</li>
<li>Proficiency in Microsoft Excel.</li>
<li>Ability to quickly learn and adapt to new software.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Prior experience in construction administration is preferred.</li>
<li>Familiarity with corporate and Procore construction management software is a plus.</li>
</ul>
Work Environment
The work environment is a trailer office located on a construction site. Working hours are from 7 AM to 4 PM. The role involves interacting with guests and others walking into the office.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newport News,VA.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
18602 Administrative Asst. 25233
24 Month Contract The New York State Department of Health is seeking to fill three temporary Administrative Assistant positions in the NYSDOH Center for Health Care Provider Services and Oversight (CHCPSO), 875 Central Avenue, Albany NY 12206 Regional Office to support the activities of the Criminal History and Records Check (CHRC) Bureau.
General duties:
The Criminal History and Records Check Bureau is responsible for assisting various New York State provider entities complete mandatory Criminal History Record Checks. The candidates will adhere to program guidelines and perform clerical functions including answering phone calls from multiple internal and external stakeholders, processing incoming faxes, and responding to stakeholder e-mails. Candidates must perform data entry into various databases and provide analysis of entered data. Candidates may be asked to perform special assignments, and other administrative functions in support of the Bureau.
Required (minimum) Qualifications:
• High School Diploma (or equivalent)
• One (1) year minimum experience working in an office setting
• One (1) year minimum experience working in a customer service-related field
• One (1) year minimum experience in data entry
• Proficient in Microsoft applications (i.e., Outlook, Excel, Word, etc.)
Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse 
<h3>Company Description</h3>
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Location: Canton, MA 02021
Job Type: Onsite
Duration: 01&nbsp;Month
Monday to Friday 9am - 5pm 8 hrs. includes a30-minute unpaid break
Job Description Provides administrative support to the Snr. Supervisor and otherStaff as needed including but not limited to processing incoming and outgoingmail and internal correspondence sending and receiving faxes managingadministrative telephone calls by screening redirecting and recordingmessages to facilitate communication within the administrative infrastructure. Assist with coordinating meetings reserve rooms and notify allparties of the date time and place as requested. Tracks appointments and re-appointments schedules meetingsnotifying members and guests records meeting minutes into approved formatdistributes approved minutes and maintains permanent records. Complies with Open Meeting Law when setting schedule and agenda.
Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer. 
<h3>Company Description</h3>
About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

<h3>Job Description</h3>
Job DescriptionWe are looking for a motivated and detail-oriented Administrative Assistant to join our team in Keego Harbor, Michigan. This role combines administrative expertise with customer service and sales support, offering a unique opportunity to contribute to operational efficiency and business growth. Ideal candidates will thrive in a fast-paced environment and excel at multitasking while maintaining high attention to detail. Responsibilities: • Provide guidance to customers throughout the application process, ensuring all required documents and contracts are completed accurately. • Respond to customer inquiries, offering clear and helpful information about products and services. • Enter orders, applications, and customer details into internal systems with precision and efficiency. • Manage the preparation, packaging, and shipment of supplies and promotional materials. • Maintain organized records and perform general office duties to support daily operations. • Assist the sales team in converting leads into new business opportunities by following up and providing necessary support. • Educate customers on product offerings, helping them identify solutions tailored to their needs. • Facilitate sales processes from initial lead qualification to finalizing paperwork. • Monitor and replenish office supplies to ensure smooth day-to-day functioning. • Handle inbound and outbound communication, including telephone calls and document compilation.• Proven experience in administrative roles, inside sales, or customer service, preferably within financial services or payment processing industries. • Strong verbal and written communication skills, with the ability to establish rapport quickly. • Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks effectively. • Proficiency in Microsoft Office Suite and adaptability to learn new software systems. • A proactive problem-solving approach with a focus on delivering excellent customer service. • Familiarity with handling customer contracts and compiling necessary documentation. • Ability to manage inbound and outbound telephone calls professionally. • Experience with shipping processes, including packaging and dispatching materials.

<h3>Job Description</h3>
Job Description
Job Posting: Administrative Assistant in Amherst, MA
 
Are you an organized and detail-oriented professional skilled in managing multiple tasks and keeping everything on track? Our client in Amherst, MA, is seeking an Administrative Assistant to join their team. This is a fantastic opportunity to bring your administrative expertise to a dynamic environment and contribute to the success of the organization.
Key Responsibilities:
<ul>
<li>Manage and maintain schedules, calendars, and appointments, ensuring optimal organization and efficiency.</li>
<li>Prepare and edit correspondence, reports, and presentations with a keen eye for detail.</li>
<li>Coordinate meetings, events, and logistics, including travel arrangements if needed.</li>
<li>Handle phone and email communication professionally, directing inquiries to the appropriate team member.</li>
<li>Maintain and update records, databases, and files with accuracy and confidentiality.</li>
<li>Provide general office support, including inventory management and supply orders.</li>
<li>Collaborate with team members and contribute to special projects as assigned.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an Administrative Assistant or in a similar administrative role.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office technology.</li>
<li>Strong organizational and multitasking skills with high attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to work independently while also being a proactive team player.</li>
<li>Familiarity with scheduling, database management, and office administration best practices.</li>
<li>High school diploma or equivalent required; an associate's or bachelor’s degree is a plus.</li>
</ul>
What’s in It for You?
<ul>
<li>Opportunity to work with a reputable organization in the Amherst area.</li>
<li>Collaborative and supportive work environment.</li>
</ul>
 
• Proven experience in administrative assistance or a similar role. • Expertise in Microsoft 365 applications, including Outlook, Excel, Word, SharePoint, and PowerPoint. • Strong written and verbal communication skills, with the ability to interact effectively with diverse groups. • Familiarity with data entry and project management platforms. • Ability to learn and adapt to new software tools quickly. • Exceptional organizational skills and attention to detail. • Flexibility to work onsite when required. • Experience in receptionist duties or similar front-facing roles.

<h3>Job Description</h3>
Position Overview
We are seeking a highly organized and adaptable Administrative Assistant to support our executive team and broader organization. This individual will play a key role in managing executive calendars, assisting with recruitment coordination, and ensuring smooth day-to-day operations. The role also includes handling administrative tasks, supporting team events, and occasionally running errands or managing special projects.
The ideal candidate is professional, resourceful, and comfortable working in a fast-paced environment with shifting priorities. Flexibility is essential — while most work occurs during standard business hours, some evenings and weekends may be required to support executives and candidates, with flexible time off during the week in return.
Key Responsibilities
<ul>
<li>Manage, coordinate and schedule executive team schedules, ensuring alignment across multiple calendars.</li>
<li>Provide recruitment support, including candidate communication, interview scheduling, and coordination with hiring managers.</li>
<li>Assist with planning and coordinating team events, meetings, and company functions.</li>
<li>Handle administrative tasks as needed</li>
<li>Run occasional errands and provide general support to executives</li>
<li>Proactively anticipate needs and resolve scheduling or logistical conflicts.</li>
<li>Maintain a professional and welcoming presence in all interactions, representing the company with discretion and integrity.</li>
</ul>
Qualifications
<ul>
<li>2+ years of administrative, executive assistant, or operations experience preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and priorities.</li>
<li>Excellent written and verbal communication skills; highly professional demeanor.</li>
<li>Tech-savvy and proficient in scheduling software, Microsoft Office/Google Suite, and video conferencing platforms.</li>
<li>Able to work occasional evenings and weekends, with flexible scheduling during the week.</li>
<li>Self-starter with a proactive, can-do attitude and strong attention to detail.</li>
<li>Trustworthy and reliable, with the ability to handle confidential information.</li>
</ul>

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