Job Description
Job Description
Job Posting: Administrative Assistant in Amherst, MA
Are you an organized and detail-oriented professional skilled in managing multiple tasks and keeping everything on track? Our client in Amherst, MA, is seeking an Administrative Assistant to join their team. This is a fantastic opportunity to bring your administrative expertise to a dynamic environment and contribute to the success of the organization.
Key Responsibilities:
- Manage and maintain schedules, calendars, and appointments, ensuring optimal organization and efficiency.
- Prepare and edit correspondence, reports, and presentations with a keen eye for detail.
- Coordinate meetings, events, and logistics, including travel arrangements if needed.
- Handle phone and email communication professionally, directing inquiries to the appropriate team member.
- Maintain and update records, databases, and files with accuracy and confidentiality.
- Provide general office support, including inventory management and supply orders.
- Collaborate with team members and contribute to special projects as assigned.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office technology.
- Strong organizational and multitasking skills with high attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently while also being a proactive team player.
- Familiarity with scheduling, database management, and office administration best practices.
- High school diploma or equivalent required; an associate's or bachelor’s degree is a plus.
What’s in It for You?
- Opportunity to work with a reputable organization in the Amherst area.
- Collaborative and supportive work environment.
• Proven experience in administrative assistance or a similar role.
• Expertise in Microsoft 365 applications, including Outlook, Excel, Word, SharePoint, and PowerPoint.
• Strong written and verbal communication skills, with the ability to interact effectively with diverse groups.
• Familiarity with data entry and project management platforms.
• Ability to learn and adapt to new software tools quickly.
• Exceptional organizational skills and attention to detail.
• Flexibility to work onsite when required.
• Experience in receptionist duties or similar front-facing roles.