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<h3>Job Description</h3>
Job Description
Job Title:&nbsp;Executive Assistant to the President&nbsp;
Address:&nbsp;Houston, TX 77041
Salary:&nbsp;$75,000 - $95,000
Type:&nbsp;Direct hire&nbsp;
Benefits:&nbsp;Medical insurance paid 100% for employee, vision/dental/life&nbsp;insurance offered. 401k with 4% match. PTO/paid holidays&nbsp;
Hours:&nbsp;9:00am to 4:30pm. Full time in office
Executive Assistant&nbsp;
Responsibilities:
<ul>
<li>
Calendar management
</li>
</ul>
<ul>
<li>Domestic travel coordination; flights, hotels, and other accommodations&nbsp;to industry conventions and trade shows including with assisting with tradeshow/event coordination</li>
<li>Preparing, drafting, and logging meeting materials, agendas, and minutes</li>
<li>Coordinate meetings; staff meetings, vendor meetings, and client meetings (on-site and off-site)</li>
<li>Managing of business email inbox; responding to emails, highlighting action items, and prioritizing</li>
<li>Drafting, redlining, and formatting company documents; contract and company records management</li>
<li>Event coordination;&nbsp; company parties, fundraisers and charities that the company is involved with&nbsp;</li>
<li>Ad hoc projects and other special projects related to marketing efforts</li>
<li>Ordering lunch/catering for internal meetings and staff events</li>
<li>Ordering office supplies and kitchen supplies; stocking areas as needed</li>
<li>Expense reporting, credit card reconciliation, tracking receipts</li>
<li>Performing market and pricing research</li>
<li>Drafting and sending out company memos</li>
<li>Assisting with personal support; personal errands and some personal scheduling&nbsp;</li>
</ul>
Required Skills/Qualifications:
<ul>
<li>Bachelor's degree (preferred, not required)&nbsp;</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li>
<li>Strong written&nbsp;and verbal communication skills</li>
<li>Ability to maintain confidentiality</li>
<li>Ability to work well in a fast paced environment</li>
</ul>
Physical Requirement:
<ul>
<li>
Position requires ability to lift up to 30 pounds
</li>
</ul>
Company DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: <a href="http://www.burnettspecialists.com" target="_blank">www.burnettspecialists.com</a> Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights! 
<h3>Company Description</h3>
About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: <a href="http://www.burnettspecialists.com" target="_blank">www.burnettspecialists.com</a>\r\nFollow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

Executive Assistant

<h3>Job Description</h3>
Job Description
We are seeking a skilled and versatile Executive Assistant to provide critical support within a dynamic and fast-paced environment in Pelham, New York. This position is ideal for a highly organized and detail-oriented professional with proven experience in bookkeeping and office management. In this role, the successful candidate will handle a variety of financial and administrative responsibilities, including managing accounts payable and receivable, overseeing payroll operations, performing bank reconciliations, and coordinating month-end close procedures. Additionally, the Executive Assistant will support leadership by scheduling meetings, preparing reports, and maintaining documentation while ensuring effective communication and smooth organizational workflow.
 
• A minimum of 3 years of experience in bookkeeping or a similar role.
• Proficiency in QuickBooks and Excel for accurate financial tracking and reporting.
• Expertise in accounts payable, accounts receivable, payroll processes, and bank reconciliations.
• Strong organizational, time-management, and problem-solving skills with close attention to detail.

<h3>Job Description</h3>
Job Description
POSITION SUMMARY
Provides administrative support to Business Unit President and Executive Management Team. Works independently, exercises initiative and judgment on a regular basis. Maintains confidentiality and professionalism while providing administrative support to the BU Executive Management Team.
MINIMUM REQUIREMENTS
Education:
HS diploma or GE
Licensure/Certification:
Valid driver’s license and auto insurance. 
Qualifications:
Two years of administrative experience 
Strong customer service focus
Excellent time management
Excellent written and oral communication skills
Proficient in use of a computer, Word processing, communication, typing, and general office skills
Ability to work as part of a team and to maintain a positive, professional helping role
Preferred Experience/Skills/Education:
Bachelor’s Degree
Experience working in a trauma informed organization
Essential Duties:
Ability to maintain and when necessary, revise executive files
Screens calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including board members and key external stakeholders, which require comprehensive knowledge of agency policies, practices and operations.
Attend meetings, prepare agendas and take minutes
Maintains executive’s calendar, regularly arranging meetings, conferences and appointments. Schedule and confirm appointments. Arranges hotel and travel accommodations
Prepare and process executive expense reports
Prepare Purchase Orders and process invoices for payment
Opens and reviews mail directed at BU leadership. Composes responses to routine inquiries, delegates to subordinate managers and forwards as appropriate.
Follow up on assignments delegated to subordinate managers as to status, completion, etc.
Make trips to stores to purchase necessary items for department or program
Handle and maintain confidential and non-routine and information
Draft written responses or replies by phone or email when necessary
Prepare documents from rough drafts, editing grammar, punctuation or spelling, as needed
Design and type general correspondence, memoranda, charts, tables, graphs
Proofread for spelling, grammar and layout, making appropriate changes
May conduct report writing as well as postage and mail depending on location
Assist with planning, preparation and coordination of events or hosting visitors
Gathering information on the internet or other places for reports, grants, projects, etc. while maintaining a record of sources
 
Staff members are expected to work with children and families, community partners and each other using KVC values of Respect, Accountability, Integrity, Open Honest Communication, Teamwork and Continuous Improvement. Additionally, staff members are expected to be role models for individuals and families, be solutions focused, and build upon their strengths. KVC employees are also expected to maintain knowledge of and adhere to all company policies and procedures.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, talk, or hear, and taste or smell. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit for intermittent amounts of time. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Funding for this position provided through the Cabinet for Health &amp; Family Services with Kentucky State Funds and/or Federal Funds.
KVC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age or disability.

Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
Executive Assistant (Remote with Field Assignments)
Are you a highly organized and self-managed professional looking for a dynamic role that combines remote work with occasional field assignments? We are seeking an Executive Assistant to support our executive/owner with a variety of tasks, both personal and business-related.
Key Responsibilities:
<ul>
<li>Maintain and manage the executive's schedule, ensuring all appointments and meetings are organized efficiently.</li>
<li>Create and manage to-do lists for daily personal and business responsibilities.</li>
<li>Coordinate and schedule Zoom meetings and other virtual communications.</li>
<li>Utilize various electronic platforms to streamline tasks and communications.</li>
<li>Perform field assignments as needed to support the executive's activities.</li>
</ul>
Qualifications:
<ul>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Ability to work independently and manage time effectively.</li>
<li>Proficiency in using electronic platforms and tools, including Zoom.</li>
<li>Strong communication skills, both written and verbal.</li>
<li>Flexibility to handle a variety of tasks and adapt to changing priorities.</li>
<li>Bilingual skills are a plus.</li>
</ul>
Salary and Benefits:
<ul>
<li>Competitive salary range: $30,000 - $50,000 for the first 90 days, increasing to $50,000 - $75,000 after 90 days, commensurate with ability and skill.</li>
<li>Health, dental, and vision insurance.</li>
<li>Paid time off and holidays.</li>
<li>Opportunities for professional development and growth.</li>
<li>Flexible work schedule with the ability to work remotely.</li>
</ul>
If you are dedicated, proactive, and ready to take on a challenging and rewarding role, we would love to hear from you!
<a href="mailto:info@diamondhousellc.com" target="_blank">info@diamondhousellc.com</a> / Preview: diamondhouseofbeauty.com before submission of material or request for an interview.

Administrative Executive Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for a highly skilled Sr. Executive Assistant to support senior leadership in a dynamic non-profit organization. This is a contract position based in Richmond, Virginia, offering an exciting opportunity to manage critical executive operations while maintaining confidentiality and attention to detail. The role demands exceptional organizational skills, proactive problem-solving, and the ability to balance multiple priorities effectively. Responsibilities: • Serve as the primary point of contact between senior executives and internal or external stakeholders, ensuring clear and precise communication. • Manage daily schedules for executives, prioritizing meetings, appointments, and other commitments. • Prepare, review, and edit correspondence, reports, presentations, and other important documents. • Coordinate complex travel plans, including itineraries and logistics, while monitoring and addressing changes promptly. • Handle sensitive and confidential information with discretion and provide advice on urgent matters. • Organize and oversee team operations, including arranging special events, off-site meetings, and departmental activities. • Collaborate with executives to align administrative support with strategic goals and priorities. • Conduct research and compile relevant information to assist in decision-making processes. • Streamline workflows and administrative processes to improve overall efficiency.• Proven experience as an Executive Assistant supporting senior leadership in a detail-oriented environment. • Advanced skills in calendar management and coordinating travel arrangements. • Strong proficiency in preparing and editing detailed reports, presentations, and documentation. • Ability to handle sensitive information with a high level of discretion and confidentiality. • Exceptional organizational skills with the ability to prioritize and multitask effectively. • Excellent communication skills, both written and verbal, to interact with diverse stakeholders. • Proactive problem-solving abilities and a track record of improving administrative processes. • Familiarity with managing executive meetings and high-level coordination tasks.

Sr. Executive Assistant

<h3>Job Description</h3>
Job Description
Our client is looking for an exceptional Senior Executive Assistant to join their fast-paced, high-performing team in Dallas, Texas. In this key role, you will provide high-level administrative support to senior executives and Board members, working across time zones and collaborating closely with their Europe-based EA team.
If you're an experienced EA with a background in Fintech or Technology, a sharp eye for detail, and a talent for juggling complex schedules and priorities—this is your chance to play a vital part in supporting the strategic direction of a dynamic, growing company.
<ul>
<li>Efficiently manage senior executives' complex schedules, meeting logistics, and communications. Prepare high-quality reports, presentations, and handle expense tracking.</li>
<li>Coordinate with Legal and leadership to produce and distribute Board materials. Manage meeting logistics, calendars, communications, and ensure follow-up actions are completed.</li>
<li>Lead small-scale projects, support executive decision-making through research and data, and collaborate with international EA teams for smooth operations.</li>
<li>Serve as a key liaison between executives, staff, and external partners. Plan and manage executive travel and cross-office events, while ensuring internal communications run seamlessly. </li>
</ul>
Qualifications:
<ul>
<li>Extensive experience supporting senior executives, ideally within fintech or a dynamic, high-growth technology environment.</li>
<li>Exceptional calendar and schedule management skills, with a proven ability to handle shifting priorities and coordinate across multiple senior stakeholders.</li>
<li>Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint, with the ability to quickly adapt to new tools and systems.</li>
<li>Highly organized and detail-driven, with a proactive mindset and the ability to anticipate needs before they arise.</li>
<li>Outstanding communication skills, both written and verbal, with a polished, professional presence.</li>
<li>Demonstrated ability to manage confidential and sensitive information with discretion and sound judgment.</li>
<li>A collaborative team player who thrives in a fast-paced, global environment.</li>
<li>Self-motivated and resourceful, with a strong sense of ownership and a solutions-oriented approach.</li>
</ul>

Senior Executive Assistant

<h3>Job Description</h3>
Job Description
We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership. In this contract to hire position, you will play a critical role in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. This opportunity is based in Jeffersontown, Kentucky, and is ideal for someone with exceptional organizational skills and attention to detail.
 
Responsibilities:
• Coordinate and manage complex calendars, including scheduling appointments and meetings for executives.
• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Handle correspondence on behalf of executives, ensuring clarity and professionalism.
• Assist with expense reporting by tracking expenditures and preparing detailed reports.
• Support the preparation and coordination of executive meetings, ensuring all materials are ready and logistics are handled.
• Perform administrative tasks such as document management, filing, and responding to inquiries.
• Maintain accurate accounting entries and records related to departmental operations.
• Proactively address scheduling conflicts and prioritize tasks to meet deadlines.
• Collaborate with other team members to ensure smooth workflow and communication.
• Proven experience as an Executive Assistant or in a similar high-level administrative role. • Strong skills in managing calendars, scheduling appointments, and coordinating meetings. • Proficiency in arranging travel, including booking flights and accommodations. • Ability to draft and manage correspondence with attention to detail and precision. • Experience in preparing expense reports and maintaining detailed financial records. • Excellent organizational skills with the ability to multitask and prioritize effectively. • Familiarity with taking meeting minutes and ensuring follow-up on key decisions. • Knowledge of accounting entries and basic financial processes is preferred.

<h3>Job Description</h3>
Job Description
We are currently seeking a highly organized and professional Temporary Executive Assistant to provide top-tier support to senior leadership. This individual will play a key role in managing daily operations, maintaining confidentiality, and ensuring efficiency in a fast-paced, high-demand environment.
This is an excellent opportunity for someone with strong administrative experience looking to make an immediate impact on a dynamic team.
Key Responsibilities:
<ul>
<li>
Manage complex calendars, coordinate meetings, and schedule appointments
</li>
<li>
Prepare reports, presentations, and correspondence with accuracy and confidentiality
</li>
<li>
Serve as a liaison between executives and internal/external stakeholders
</li>
<li>
Arrange domestic and international travel, accommodations, and itineraries
</li>
<li>
Handle expense reports, invoice processing, and basic budgeting support
</li>
<li>
Maintain organized filing systems and ensure prompt follow-up on tasks
</li>
<li>
Support in the coordination of special projects, meetings, and events
</li>
</ul>
Qualifications:
<ul>
<li>
3+ years of experience supporting executives or senior leadership
</li>
<li>
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
</li>
<li>
Excellent written and verbal communication skills
</li>
<li>
Proven ability to handle sensitive information with discretion
</li>
<li>
Strong organizational skills and attention to detail
</li>
<li>
Ability to multitask and prioritize effectively in a fast-paced environment
</li>
</ul>
 Pay Details: $60,000.00 to $75,000.00 per year Search managed by: Amaka Mozie Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
IMA Executive Assistant Job Description
Job Title: Executive Assistant
Department: Administration
Reports To: Practice Administrator &amp; CEO
Supervises: Not Applicable
Overtime Status: ? Non-exempt
Job Summary: This position is responsible for assisting the Practice Administrator &amp; CEO with daily activities and projects performing a variety of clerical duties. 
Primary Job Responsibilities:
1. Monitors the current status of the work and projects for Administration.
2. Maintains Administration travel arrangements and the Practice Administrator &amp; CEO appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate persons to attend.
3. Attends meetings or conferences as assigned and comprehensively takes notes on major points and actions resolved or to be taken.
4. Resolves administrative problems by preparing reports, analyzing data, and identified solutions. 
5. Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
6. Composes correspondence and disseminates to appropriate individuals. Answers phones, questions, and requests.
7. Processes mail and invoices and submits to appropriate departments.
8. Assists in developing and updating administrative systems to make them more efficient.
9. Prepares various documents and handles confidential matters in accordance with clinic rules and procedures.
10. Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques.
11. Provide maintenance, assistance, or training to personnel on the electronic medical record system, personal computer or outside applications.
12. Communicate and work to resolve issues with the electronic medical record system, server, or outside applications with technical support.
13. Coordinate technical support alongside outside vendor.
14. Assists with maintaining daily, monthly, and yearly backups of servers.
15. Maintain passwords for security issues on operation system.
16. Research and purchase office equipment and supplies.
17. Research projects and make suggestions for change (ie: cellular usage, magazine subscriptions, etc).
18. Orient new employees with office policies and procedures and Employee Handbook.
19. Begin OSHA video training for new hires.
20. Edit Employee policies/procedures as assigned.
21. Run errands on IMA’s behalf (Costco runs, daily pick up of mail, etc.)
22. Performs other duties as assigned.
 Education: High school diploma or equivalent. Some college preferred. 
Experience: Minimum two years of administrative experience, including one year with a health care organization. 
Other Requirements: Must possess a valid Alaska State Driver’s license. 
Performance Requirements:
Knowledge:
1. Knowledge of organizational policies, procedures, and systems.
2. Knowledge of office management techniques and practices.
3. Knowledge of research methods and procedures sufficient to compile data and prepare reports.
4. Knowledge of grammar, spelling, and punctuation.
5. Knowledge of purchasing, budgeting, and inventory control.
 Skills:
1. Skill in taking and transcribing dictation and operating office equipment.
2. Skill in answering the phone and responding to questions.
3. Skill in time management, prioritization, and multitasking.
4. Skill in problem-solving.
5. Skill in writing and communicating effectively.
 Abilities:
1. Ability to establish and maintain effective working relationships with other employees and the public.
2. Ability to work under pressure, communicate and present information.
3. Ability to read, interpret, and apply clinic policies and procedures.
4. Ability to identify problems, recommend solutions, organize and analyze information.
5. Ability to multi-task, establish priorities, and coordinate work activities.
6. Ability to collaborate with all levels of clinicians and staff to meet needs.
7. Ability to analyze data reports and make recommendations for improvement.
8. Ability to type 60 words per minute using word processing software.
9. Ability to flexibly respond to changing demands.
10. Ability to organize and prioritize tasks effectively.
11. Ability to work with little supervision.
12. Ability to establish and maintain effective working relationships with patients, employees, and the public.
13. Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.
Required Competencies
· Ethical Conduct
· Time Management
· Organization Skills
· Professional Conduct
· Accountability
· Customer Service Skills
· Project Management
· Personal Effectiveness/Credibility
Qualifications &amp; Minimum Requirements:
<ul>
<li>Competency in Microsoft applications including Word, Excel and Outlook. </li>
<li>Organizational, verbal and written communication skills a must. </li>
<li>Ability to deal sensitively with confidential material</li>
<li>Ability to communicate with co-workers, management and the Owners.</li>
<li>Attention to detail and ability to multi-task is an asset. </li>
<li>Ability to deal effectively with vendors and outside offices</li>
<li>Ability to deal effectively with and resolve conflict situations</li>
<li>Ability to follow both written and verbal instructions</li>
</ul>
Equipment Operated: Standard office equipment with emphasis on telephone, fax, photocopier, and computer hardware/software. 
Work Environment: Work performed in a medical office environment that is well lighted and well ventilated. Work may be stressful due to a busy office. This position involves continual interaction with other IMA personnel and with patients, both face-to-face, through means of written correspondence, and on the phone. 
Supervisory Responsibility:
This position has no supervisory responsibilities. 
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to do routine physical activities, to include but not limited to stretching, bending, reaching, carrying, climbing, standing, and pushing/pulling movements.
Position Type/Expected Hours of Work
The employee must be available during the work hours of 8:00 am and 4:30 pm and is scheduled to work 40 hours each week to satisfy the needs of this position. Occasional overtime work may be required as job duties demand, per Supervisor authorization and direction.
Position Interactions: 
· Responsible to:
o Practice Administrator &amp; CEO
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.
Requirements:

<h3>Job Description</h3>
Job DescriptionDescription:
Essential Functions
<ul>
<li>Supports the Executive Director (ED) in meeting duties and responsibilities, and managing the Executive office</li>
<li>Works collaboratively with all members of the management team in meeting the mission and vision of the organization</li>
<li>Serves as a leader in the organization and positively contributes to the workplace climate</li>
<li>Screen and prioritize emails, phone calls, and other communications on behalf of the ED or governing bodies, ensuring timely follow-through</li>
<li>Draft, proofread, and edit correspondence, reports, and other documents</li>
<li>Receives the ED 's telephone calls, and arranges meetings</li>
<li>Maintains ED’s calendar, scheduling meetings, coordinating events and making appointments</li>
<li>Assists with grant writing and preparation of grant applications as needed</li>
<li>Reads, records and routes incoming mail</li>
<li>Organizes and maintains file system, and files correspondence and other records</li>
<li>Arranges and coordinates travel schedules and reservations of the ED</li>
<li>Arranges meetings and sends correspondence on behalf of ED</li>
<li>Prepares outgoing mail, memos and correspondence</li>
<li>Works with management in supply orders, and arranges for equipment maintenance</li>
<li>Participates in program strategic planning and self-assessment processes</li>
<li>Coordinates and arranges meetings and staff events, including developing agendas, reserves and prepares facilities, and records and transcribes minutes of meetings</li>
<li>Attends Board of Directors and Policy Committee meetings monthly and other special scheduled meetings (after hours)</li>
<li>Works with the Board of Directors as needed, including preparing meeting minutes, collecting votes and scheduling meetings</li>
<li>Maintain confidential files and records with discretion and accuracy</li>
<li>Monitor deadlines, follow up on assigned tasks, and ensure timely completion of projects</li>
<li>Assists in special projects on behalf the the ED</li>
<li>May be required to support virtual or offsite events</li>
<li>Communicates with staff and the public in the areas of program updates, policies, and procedure changes with internal software services, the internet and social media</li>
<li>May serve as a liaison between program agency, board, grantee, policy groups, community agencies, and private sector</li>
<li>Develops and coordinates an administrative organization plan which delegates staff tasks, maintains line of authority and provide for channels of communication</li>
<li>Receives and maintains contracts, partnership agreements, and interagency agreements</li>
<li>Researches and prepare reports and materials for presentations</li>
<li>Develops and maintains documents filing and retrieval system for organizational correspondences and records; Maintains company documents and keeps them up to date</li>
<li>Prepare, review and process documents, agreements and procurement bids requested by the ED</li>
<li>Works with the fiscal department to maintain fiscal internal controls for checks and invoices</li>
<li>Assists in the development of annual report</li>
<li>Reviews and adheres to all program regulations, including the Head Start Performance Standards and childcare licensing requirements</li>
<li>Additional responsibilities as required</li>
</ul>
 
Requirements:
Required Education, Experience &amp; Skills
<ul>
<li>Bachelor’s Degree in communication or related field</li>
<li>Experience working in an office setting. Minimum of 7 years</li>
<li>Experience working directly for a Supervisor, Manager or Director. Minimum of 5 years</li>
<li>Proficiency in Google and Microsoft software applications, and other commonly used software</li>
<li>Knowledge of and ability to effectively utilize the internet and social media platforms</li>
<li>Ability to take initiative, prioritize, multi-task and manage multiple projects simultaneously</li>
<li>Experience in non-profits preferred</li>
</ul>

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