Job Description
Job Description
We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership. In this contract to hire position, you will play a critical role in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. This opportunity is based in Jeffersontown, Kentucky, and is ideal for someone with exceptional organizational skills and attention to detail.
Responsibilities:
• Coordinate and manage complex calendars, including scheduling appointments and meetings for executives.
• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Handle correspondence on behalf of executives, ensuring clarity and professionalism.
• Assist with expense reporting by tracking expenditures and preparing detailed reports.
• Support the preparation and coordination of executive meetings, ensuring all materials are ready and logistics are handled.
• Perform administrative tasks such as document management, filing, and responding to inquiries.
• Maintain accurate accounting entries and records related to departmental operations.
• Proactively address scheduling conflicts and prioritize tasks to meet deadlines.
• Collaborate with other team members to ensure smooth workflow and communication.
• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Strong skills in managing calendars, scheduling appointments, and coordinating meetings.
• Proficiency in arranging travel, including booking flights and accommodations.
• Ability to draft and manage correspondence with attention to detail and precision.
• Experience in preparing expense reports and maintaining detailed financial records.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Familiarity with taking meeting minutes and ensuring follow-up on key decisions.
• Knowledge of accounting entries and basic financial processes is preferred.