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<h3>Job Description</h3>
Job Description
About Star Sleep &amp; Wellness…
For our patients, we are a sleep medicine office that treats multiple sleep disorders and strives to provide a medical experience that is unlike most others. We believe in building relationships with our patients to set them up for excellent lifetime care. As a team, we are culture-driven and future-focused. There are new developments in dental sleep medicine all the time and we are often at the head of the pack. See more about our team and our office at our website: <a href="http://www.StarSleepWellness.com" target="_blank">www.StarSleepWellness.com</a>
 
About the job…
Star Sleep &amp; Wellness (formerly Sleep Dallas) is growing! We are looking for a full time administrative assistant for the front desk at our Irving location, but you may be asked to float or have some flexibility between our Dallas, Frisco, McKinney, and Denton locations. As an administrative assistant, you will set the first impression for our patients, so a friendly demeanor and excellent customer service skills are imperative. Medical experience is not required, but you should be comfortable using and learning a variety of technologies and software. It is also important that you are detail-oriented. Daily tasks will include (but are not limited to) greeting patients and checking them in, ensuring that patients have all needed documents/insurance cards, assisting with receiving deliveries, spreadsheet tracking, chart prep, and working closely with the clinical team. Our ideal candidate would be bilingual, but that is not a requirement.
About you…
Regardless of position in the organization, these are the core values we look for:
<ul>
<li>Value Reputation: Our name means everything! Little things can make the difference, so it is important to keep the big picture in mind in everything you say or do. </li>
<li>Adaptive to Change: We are always moving forward and evolving with the times. Face your problems with a willingness to bend and break old habits. We use the past to inform the future without dwelling on the way things have always been.</li>
<li>Driven and Goal Oriented: Continuously motivated by purpose and inspired by possibilities. Remain committed to reaching your goals individually and as a part of the practice.</li>
<li>Do Whatever It Takes: Go the extra mile for each other, and put your team first to make it happen for our patients!</li>
<li>Do What You Say: Trust is earned with consistency, so honor your commitments - even when it is hard. We will count on you to follow through!</li>
</ul>
Ultimately, the most important thing we look for in team members is a desire to provide an amazing patient experience, and to learn and grow with us, regardless of prior experience.
 
Is this you?
Please apply! We would love to hear from you.
 
PS- We have anyone moving on to the interviewing stage complete a Berke assessment, found here. We encourage you to do that now if you'd like!
 
<a href="https://StarSleep.asmt.io/X447CK9FA/StarSleep" target="_blank">https://StarSleep.asmt.io/X447CK9FA/StarSleep</a>
 
Due to high patient call volumes and clinic traffic, please do not call the office or stop by to check on the status of your application. No need to worry, we pride ourselves with prompt responses to applicants that have experience that aligns with our company needs.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Join one of the nation’s leading healthcare systems and play a key role in supporting our Fleet Management and Lease Administration group within the Facilities Management and Real Estate department. We’re looking for a detail-oriented and motivated Administrative Assistant who thrives in a casual, friendly, and professional work culture.
salary: $22 per hour shift: First work hours: 7:30 AM - 4 PM education: High School 
Responsibilities
Responsibilities
<ul>
<li>Manage daily schedules, calendars, and email correspondence.</li>
<li>Maintain accurate records and filing systems for the department.</li>
<li>Prepare, update, and track information using Excel spreadsheets (simple formulas, V-lookups).</li>
<li>Provide operational support for meetings, office needs, and special projects.</li>
<li>Communicate effectively across teams while adapting quickly to feedback.</li>
</ul>
Requirements
<ul>
<li>2–3 years of administrative support experience in a professional setting.</li>
<li>Intermediate Microsoft Office skills, especially Excel.</li>
<li>Ability to draft professional emails and documents with accuracy.</li>
<li>High School Diploma or equivalent required.</li>
</ul>
Schedule: Monday to Friday, 7:30am-4pm
Why You’ll Love This Role
You’ll be part of a supportive team culture where your organizational skills and initiative directly contribute to the success of the department. This is a great opportunity to grow your administrative experience within a respected healthcare system.
Apply Today!
If you’re ready to bring your administrative expertise and Excel skills to a dynamic team, we want to hear from you
 Skills
<ul>
<li>Administrative Duties</li>
<li>Microsoft Office</li>
<li>Scheduling Appointments</li>
<li>Event Coordination</li>
<li>Vendor Management</li>
</ul>
 Qualifications
<ul>
<li>Years of experience: 2 years</li>
<li>Experience level: Experienced</li>
</ul>
 Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact <a href="mailto:HRsupport@randstadusa.com" target="_blank">HRsupport@randstadusa.com</a>. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.

<h3>Job Description</h3>
Job Description
At ServisFirst, Our Name is Our Mission. 
DUTIES AND RESPONSIBILITIES
The Administrative Assistant position provides administrative support to Bank Officers, assisting with responses to client requests, scheduling appointments, coordinating resources and gathering loan documentation and related reports as needed. Assignments will depend on the local region and the individual needs of officers, who require varying degrees of assistance depending on specialty (commercial loans, executives, management duties) and technical knowledge (ex., some officers manage their own calendars, some delegate to an assistant). 
The incumbent will perform duties in the following areas: 
<ul>
<li>Respond to telephone and email inquiries on behalf of the officer</li>
<li>Coordinate responses among multiple parties as needed, serving as a single point of contact</li>
<li>Advise the officer of client requests and seek officer approval in cases of fee waivers, overdrafts, etc.</li>
<li>Schedule events such as meetings, conferences, sales appointments, etc.</li>
<li>Prepare reports and distribute as appropriate</li>
<li>Reserve and coordinate resources (conference rooms, catering, PCs, reports, presentations) on behalf of officer</li>
<li>Interact directly with clients and vendors to obtain necessary loan documentation (title companies, attorneys, business owners, etc.)</li>
<li>Examine documents to identify missing, incomplete or inconsistent information such as signatures, notarization, initials, terms, etc.</li>
<li>Prepare and submit loan packages for underwriting, further approval, or closing, depending on type of loan and needs of officer</li>
<li>Responsible for being familiar with all compliance regulations and policies that are applicable to this position and follow and ensure compliance with these regulations and policies </li>
</ul>
Note: Reasonable accommodation may be made to enable otherwise qualified associates/applicants with disabilities to perform the essential functions of the job.
Note: Additional duties and responsibilities may be assigned
MINIMUM QUALIFICATIONS
<ul>
<li>High school diploma or equivalent; some college preferred</li>
<li>Administrative experience; financial services environment preferred</li>
<li>Experience interacting directly with clients/vendors/management/directors responding to requests and researching/resolving issues</li>
<li>Proficient with Microsoft Outlook, Word, Excel and PowerPoint</li>
<li>Experience coordinating shared resources and working successfully with team members </li>
<li>Knowledge of loan documents, approval process and general Bank policies and procedures</li>
<li>Excellent organizational and time management skills, as demonstrated in experience handling multiple tasks and client requests within deadline</li>
</ul>
PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS
The physical requirements and environmental conditions of this position consist primarily of:
<ul>
<li>Sustained standing and sitting</li>
<li>Frequent use of PC, including typing or sustained attention to monitor </li>
<li>Occasional lifting of basic office files or equipment up to 20 lbs</li>
<li>Normal office environment with comfortable internal temperatures and low level noise</li>
</ul>
 
EOE/AA

<h3>Job Description</h3>
Job Description
 
Since 2003, Auritas' expertly tailored solutions have been designed to maximize your ERP's value and drive your business forward. Our Vision: To be the global leader in SAP expertise, helping clients achieve success through strategic data management and process optimization. For more than 20 years we have been a solid employer, with an innovative, diverse, and dynamic international world class environment.
COMPANY OVERVIEW:
We are a leading SAP professional services company, committed to delivering cutting-edge solutions to our clients across various industries. As we continue to grow and expand our operations, we are seeking a skilled and motivated Administrative Assistant to join our Administrative Team. The ideal candidate will play a crucial role in the office environment, and daily operations, supporting the organization at an entry level position with a great potential for growth. 
 JOB OVERVIEW
The Auritas Administrative Assistant provides essential support to ensure the smooth day-to-day operations for the office and the office staff personnel. This role includes creating and maintaining schedules, assisting staff, answering the main phone line and performing general clerical duties. The Administrative Assistant also manages basic tasks such as filing, data entry, sending correspondence, and organizing documents to maintain an efficient workflow.
RESPONSABILITIES &amp; DUTIES 
PROJECTS
<ul>
<li>Conduct timesheets and vendor orientations.</li>
<li>Time entries - new projects, new-users, and enter timesheets.</li>
<li>Review and process timesheets, approvals and screenshots for accuracy.</li>
<li>Prepare packets at the end of the month for billing.</li>
</ul>
TRAVEL
<ul>
<li>Research and book airfare and hotel accommodation when requested.</li>
<li>Send confirmations and update CC log, Divvy and Trip-It.</li>
<li>Complete changes and cancellations when necessary.</li>
<li>Maintain travel log.</li>
</ul>
NEW HIRES
<ul>
<li>Assign laptop and assist IT Lead with remote configuration.</li>
<li>Create asset form for completion, signatures and proper filing.</li>
</ul>
ASSETS
<ul>
<li>Process any claims under laptop warranties.</li>
<li>Check and extend laptops’ warranties, if applicable.</li>
<li>Issue and collect assets from active and non-active employees.</li>
<li>Maintain asset form Up-to-Date - check and extend warranties if applicable.</li>
<li>Advise when assets need to be collected and catalog to be recycled.</li>
<li>Work with IT Lead to reset to factory settings collected assets to be recycled.</li>
<li>Manage hardware inventory &amp; create Asset Forms.</li>
<li>Assist IT Lead with laptops configuration or reconfiguration over new software and updates. </li>
</ul>
MISCELLANEUOS 
<ul>
<li>Update Co. Directory</li>
<li>Create emails for Holidays and Anniversaries</li>
<li>Manage Citizenship Spreadsheet</li>
<li>Other administrative support related duties to assist office and staff members. </li>
<li>Maintain a high level of control over all duties and responsibilities assigned.</li>
<li>Provide general support as required to administration, human resources, operations and management. </li>
</ul>
CORE VALUES KPI’S 
AURITAS have a high standard of processes and operations, our Core Values represent the best of the company. We encourage employees and hold them responsible to model and advocate the standards of our Mission and Core Values. The values of Integrity, Teamwork, Accountability, Respect, Customer Centricity, and Innovation are paramount for everyday operations, projects, and individual contributions. 
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES 
• Effective communication skills and time management.
• High organized, attention to detail and organization skills.
• Experience with administrative software and productivity, such as Microsoft Office 365.
• Exceptional interpersonal, written, and verbal communication skills.
• Ability to handle multiple tasks and duties simultaneously.
• Exceptional interpersonal, written, and verbal communication skills.
• Basic math abilities and an understanding of basic financial concepts.
• Professional appearance and courteous manner.
BENEFITS
<ul>
<li>Attractive compensation package </li>
<li>Attractive combine PTO Policy + all traditional holidays</li>
<li>Flexible and affordable Medical, HSA, FSA, Dental, Vision,</li>
<li>Life insurance, STD and LTD cover by the company</li>
<li>401k with company matching </li>
</ul>
LOCATION &amp; SCHEDULE: 
<ul>
<li>Sanford, FL 32771 </li>
<li>Day shift </li>
<li>9:00am to 6:00pm </li>
<li>In office</li>
</ul>

<h3>Job Description</h3>
Job Description
Express has multiple openings for Administrative Assistants - full-time, temporary and temp-to-hire! We have clients in the Miramar, Sorrento Valley, Poway, Lakeside areas that are looking for experienced individuals with organizational skills, an outgoing personality, and a passion to succeed. Starting pay rates range from $19-$23/hour and include benefits and vacation/holidays. These are on-site positions only. No remote positions available.&nbsp;
Administrative Assistant job highlights: 
<ul>
<li>Clerical duties, including but not limited to reporting, faxing, filing, data entry, scanning, etc.</li>
<li>Answer and direct incoming telephone calls to appropriate team members</li>
<li>Service external and internal customers in a friendly and efficient manner, while communicating professionally.</li>
<li>Ensure general housekeeping of the facility is maintained.</li>
<li>Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.</li>
</ul>
What we look for in Administrative Assistants: 
<ul>
<li>2-3 years' previous experience in office administration or other related fields</li>
<li>Strong computer skills (e.g., Microsoft Word and Excel), type 30+ WPM</li>
<li>Effective telephone skills; pleasant phone presence, multi-line phone experience</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong time management skills; ability to prioritize, organize and multitask</li>
<li>Bi-lingual (English/Spanish) a plus</li>
<li>High School Degree/GED. Associates Degree a Plus.</li>
</ul>
Pay Rate: $19.00 - $23.00 (depending on experience)
Schedule: Mon-Fri, 8:00 AM – 4:30 PM (start times may vary)
Apply Now!
<ul>
<li>Call Express San Diego to schedule an in-person&nbsp;interview or</li>
<li>Send your resume to <a href="mailto:jobs.sandiegoCA@expresspros.com" target="_blank">jobs.sandiegoCA@expresspros.com</a> or</li>
<li>Visit our office at 5414 Oberlin Dr. Suite 110 | San Diego CA 92121</li>
</ul>
What Makes Express Employment Professionals Different?
Express Employment Professionals is a local employment agency that has been helping people find great jobs in the San Diego area for over 20 years. We focus on helping people find permanent, long-term positions at some of the best companies in the area.
Express has a wide variety of jobs available, including:
<ul>
<li>Light Industrial</li>
<li>Skilled Trades</li>
<li>Administrative</li>
<li>Professional</li>
</ul>
Benefits of working with Express:
<ul>
<li>Weekly Pay</li>
<li>Medical, Dental, Vision, Short-Term Disability, and Life Insurance</li>
<li>401(K) Savings Plan</li>
<li>Free Online Training</li>
</ul>
Apply today on the ExpressJobs app! Search for other great job openings in your area, build your profile, and apply, all from your mobile device. Available in the Apple App Store or Google Play.
Company DescriptionExpress Employment Culture We help people in our community find work every day. Express Employment Professionals is in the business of helping good people find good jobs. We want to make a difference locally and across North America. With more than 800 locations across the U.S., Canada, and South Africa, we are on a mission to put a million people to work annually. Thank you and we look forward to learning more about you! 
<h3>Company Description</h3>
Express Employment Culture\r\nWe help people in our community find work every day. Express Employment Professionals is in the business of helping good people find good jobs. We want to make a difference locally and across North America. With more than 800 locations across the U.S., Canada, and South Africa, we are on a mission to put a million people to work annually. \r\n\r\nThank you and we look forward to learning more about you!

<h3>Job Description</h3>
Job Description
Job Summary We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support and administrative assistance to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently in a fast-paced environment.
Job Type: Full-time
Pay: $18.50 per hour
Responsibilities
<ul>
<li>Greet and assist visitors and clients in a friendly and professional manner.</li>
<li>Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.</li>
<li>Maintain an organized front desk area and ensure all office supplies are stocked.</li>
<li>Schedule appointments and manage calendars for staff members.</li>
<li>Perform data entry tasks and maintain accurate records.</li>
<li>Assist with customer support inquiries, providing information as needed.</li>
<li>Support office management tasks including filing, copying, and document preparation.</li>
<li>Collaborate with team members to ensure efficient office operations.</li>
<li>Handle confidential information with discretion.</li>
</ul>
If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position.
Requirements
<ul>
<li>Previous experience as a receptionist or administrative assistant is preferred.</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Excellent time management skills to meet deadlines in a busy environment.</li>
<li>Bilingual abilities are a plus, enhancing communication with diverse clients.</li>
<li>Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite).</li>
<li>Experience in medical or dental reception is advantageous but not required.</li>
<li>Strong interpersonal skills with a customer-focused attitude.</li>
<li>Ability to work independently as well as part of a team.</li>
</ul>
Benefits
<ul>
<li>401(k)</li>
<li>Flexible schedule</li>
<li>Paid time off</li>
</ul>

<h3>Job Description</h3>
Job Description
Third Party Administrator is seeking an experienced Administrative Assistant to work in fast-paced Lansing, Michigan office. Ideal candidate will be a team player with ability to effectively communicate verbally and in writing. Position requires the ability to establish and maintain effective working relationships with willingness and ability to meet deadlines. Successful candidate must possess a working knowledge of Microsoft Office (Excel, Word, and Pdf), Outlook, and Zoom.
Position entails transcribing, distributing, and filing meeting minutes. Coordinates scheduling of Zoom meetings. Sends out mail on behalf of management. Issues checks and runs check registers for positive pay. Distributes financial statements and helps process month end funding of Administrative/Benefit accounts. Makes roster changes and distributes to Trustees and Professionals. Oversees Annual Compliance process. Requests Summary Annual Reports, obtains approval and distributes. Handles the scheduling of file pickups from offsite storage. Formats Summary Plan Description Booklets and obtains quotes for printing. Assists with administration of Trustee appointments and signatories as well as distributes Summary of Material Modifications, Reference materials, Important Notices, etc.
Performs general office duties including scanning, filing, general correspondence, and other duties as assigned including back up to other Administrative Assistants as needed. Must have working knowledge of copying/scanning/faxing machines.
Company offers competitive salary, medical, dental, vision, voluntary life, 100% employer-paid Life, AD&amp;D, STD, and LTD. Offer 401k with employer match. Company provides paid holidays, vacation and sick time.
Equal Opportunity Employer
Company DescriptionTIC provides consulting and administration of plan design, funding, eligibility testing, claim adjudication, benefit payment, FASB ASC 965 (formerly SOP 92-6), COBRA, HIPAA, SPD's, QMCSO's or QDRO's will welcome the comprehensive service solutions available at TIC Midwest, LLC. TIC is an independent full service company that specializes in the administration and communication of employee benefit plans. TIC has been in business since 1951. We have clients throughout the Midwest that are served from four TIC office locations. From the beginning, we have offered services to the multiemployer benefit plan industry. Many of the multiemployer plans operating today were designed and established by us. We are familiar with the special challenges of Taft-Hartley plans and the collective bargaining process. We are proud of the long-term relationship we have with our clients. Many have been with us over 30 years, some for over 40 years. We are also proud of our staff which averages over 10 years of service with the company, and half average over 18 years. Our professional staff includes administrators, consultants, computer specialists, and accountants - many with advanced degrees and certifications. TIC is a long-time member of the International Foundation of Employee Benefit Plans and the Society of Professional Benefit Administrators. Our employees have, over the years, been directors and committee members of these organizations and have been speakers and authors for them on a wide range of employee benefit topics at educational seminars and programs they conduct around the country. 
<h3>Company Description</h3>
TIC provides consulting and administration of plan design, funding, eligibility testing, claim adjudication, benefit payment, FASB ASC 965 (formerly SOP 92-6), COBRA, HIPAA, SPD's, QMCSO's or QDRO's will welcome the comprehensive service solutions available at TIC Midwest, LLC.\r\n\r\nTIC is an independent full service company that specializes in the administration and communication of employee benefit plans. \r\n\r\nTIC has been in business since 1951. We have clients throughout the Midwest that are served from four TIC office locations. From the beginning, we have offered services to the multiemployer benefit plan industry. Many of the multiemployer plans operating today were designed and established by us. We are familiar with the special challenges of Taft-Hartley plans and the collective bargaining process.\r\n\r\nWe are proud of the long-term relationship we have with our clients. Many have been with us over 30 years, some for over 40 years. We are also proud of our staff which averages over 10 years of service with the company, and half average over 18 years. Our professional staff includes administrators, consultants, computer specialists, and accountants - many with advanced degrees and certifications.\r\n\r\nTIC is a long-time member of the International Foundation of Employee Benefit Plans and the Society of Professional Benefit Administrators. Our employees have, over the years, been directors and committee members of these organizations and have been speakers and authors for them on a wide range of employee benefit topics at educational seminars and programs they conduct around the country.

<h3>Job Description</h3>
Job Description
Position Summary
 We are seeking an experienced and highly capable administrative assistant&nbsp;to provide direct support to the company owner and office team. This role requires exceptional organizational skills, proficiency in producing and reviewing business correspondence, and the ability to operate with independence and initiative. The successful candidate will act as a trusted resource to the owner, providing sound judgment, feedback, and counsel on matters impacting the business and daily operations.
 Key Responsibilities •&nbsp;&nbsp; &nbsp;Draft, review, edit, and format correspondence and business documents with accuracy and professionalism. •&nbsp;&nbsp; &nbsp;Manage and maintain office records, reports, and schedules, ensuring confidentiality and organization. •&nbsp;&nbsp; &nbsp;Utilize Microsoft Office Suite and Adobe software to prepare presentations, reports, and other business materials. •&nbsp;&nbsp; &nbsp;Coordinate with internal and external stakeholders to facilitate smooth office operations. •&nbsp;&nbsp; &nbsp;Provide proactive administrative support to the owner, anticipating needs and offering recommendations. •&nbsp;&nbsp; &nbsp;Support the quarterly trust fund review process by compiling, preparing, and distributing necessary documentation. •&nbsp;&nbsp; &nbsp;Maintain a high level of professionalism and discretion in all interactions.
 Qualifications •&nbsp;&nbsp; &nbsp;Proven experience in a secretarial or high-level administrative role. •&nbsp;&nbsp; &nbsp;Strong written and verbal communication skills with the ability to proofread and edit documents effectively. •&nbsp;&nbsp; &nbsp;Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe software. •&nbsp;&nbsp; &nbsp;Ability to work independently, manage priorities, and take initiative without direct supervision. •&nbsp;&nbsp; &nbsp;Strong judgment, critical thinking, and problem-solving abilities. •&nbsp;&nbsp; &nbsp;Some post-secondary education preferred; equivalent professional experience accepted. •&nbsp;&nbsp; &nbsp;High level of integrity, confidentiality, and reliability.
 Work Environment &amp; Culture This is a collaborative and professional office environment where every team member contributes to the organization’s success. The selected candidate will have direct access to the company owner and will be expected to operate with a high degree of trust, initiative, and professionalism. &nbsp;
Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most. 
<h3>Company Description</h3>
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

<h3>Job Description</h3>
Job Description
Position Summary: 
This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher.
Duties and Responsibilities:
An employee in this class serves in a liaison capacity between the Associate Director and other staff and officials and provides a variety of administrative support services to the Associate Director. The work includes composing a wide variety of correspondence and reports, including reports required by the Office of Child Development and Early Learning, the state monitoring agency; developing internal operational procedures including document and file management systems; and supporting communication with contracted agencies for their compliance with financial documentation and contractual requirements. The Administrative Assistant will enter missing start dates daily into the PELICAN database; utilize data reports in PEIDS, PELICAN, COGNOS and Qlik; upload and organize documents in BOX; collect new provider qualification documents; updating the Master Referral List Calendar every six months; print, mal or fax documents including referral source letters and three-month waiver letters; send email notifications with attachments of referral fax notices to the Service Coordination Entities; send mass distribution communication via email and keep email lists current according to Program Analyst and agency changes; and other assignments as required. Assist and provide administrative support in preparing agenda, agreements, memoranda, correspondence, reports, forms and other documents. Drafts, take notes, proofreads and checks typed and other materials for accuracy, completeness and compliance with DBHIDS standards, policies and procedures; ensure materials, reports and documents for signature are accurate and complete. Coordinate, arrange, schedule and confirm meetings; arrange for meeting room setup; prepare and distribute meeting minutes as directed. The Administrative Assistant will manage zoom &amp; remote meetings, attend ITEI meetings and provide meeting minutes as directed. Perform research for the assigned administrator; develop and recommend work standards and procedures and maintain discretion &amp; confidentiality as required.
Skills Required:
Knowledge of Policies and practices in such areas as operations, organization, staffing, and procurement as required by departmental assignment. Knowledge of organization and operations of City departments. Report writing- business English and spelling. Business arithmetic- research methods and data analysis. sources of information, methods, and techniques used in administrative research. Super user of interactive computer terminal entry and retrieval procedures- the uses and capacities of word processing and spreadsheet software programs such as Microsoft Word, Excel and specific apps like Qlik and Electronic Heath Record.
Education and Experience: 
EDUCATION: Education equivalent to completion of a bachelor or associate degree. AND SPECIFIC EXPERIENCE Five years of advanced level clerical or administrative experience
OR
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above. NOTE: An associate degree in Business Administration or related field may be substituted for two years of experience.
Equal Opportunity Employment:
PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law.
Americans with Disabilities Act:
Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case by case basis in accordance with the law

<h3>Job Description</h3>
Job Description
Administrative Assistant&nbsp;
Summary&nbsp;
This is a professional position within Allegheny County Department of Human Services that supports the day-to-day operations of the Applied Learning &amp; Development Team and the Youth Support Partner Unit.&nbsp; Incumbent must possess the ability to serve in a variety of administrative capacities and participate in achieving the goals and objectives of the team by assisting the Office Manager and staff to maintain an organized and functional unit. The Administrative Assistant needs to be able to contribute to a strength-based environment and respectfully interact with young adults, colleagues, community members, various stakeholders, youth and their family members.&nbsp;
Essential Duties and Responsibilities&nbsp;
<ul>
<li>
Provides administrative support to the Applied Learning &amp; Development Team and the Youth Support Partner Unit, per Office Manager’s direction.&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Maintains a professional atmosphere by providing consistent office coverage and confidentiality of all personnel matters within the unit.&nbsp;
</li>
</ul>
<ul>
<li>
Provides administrative support on various day to day and long-term projects, as needed.&nbsp;
</li>
</ul>
<ul>
<li>
Serves as a lead for using and pulling data from multiple database and online survey systems for several grants, projects and programs.&nbsp;
</li>
</ul>
<ul>
<li>
Coordinates administration related to helping secure checks from fiduciary for all approved youth requests for the Asset Matching Program.&nbsp;
</li>
</ul>
<ul>
<li>
Manipulates available data to help prepare necessary reports for funders and administrators and other needs.&nbsp;
</li>
</ul>
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Ensures all materials are prepared for Asset Matching Program and Trainings monthly.&nbsp;
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Helps plan and upload documentation to an electronic filing system for administrative and client records in the YSP Unit.&nbsp;
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Maintains phone/email contact lists and ensures distribution of information in a timely manner.&nbsp;
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Provides support around Synergy and other databases. Assists with maintaining tracking charts, client database, excel spreadsheets, files and other documents to support the Unit.&nbsp;
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May be asked to assist with orientation of new staff and prepare binders.&nbsp;
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Contacts family members, professionals, natural supports and others to gather information, schedule meetings and do follow up on any action steps.&nbsp;
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Manages and coordinates several central Office Outlook calendars; receives, follows-up on and confirms multiple meeting requests per day, in a timely manner. Schedules meetings, trainings, etc., with the assistance of the Receptionist.&nbsp;
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Coordinates with the other Administrative Assistant on setting up/cleaning up conference rooms and other common areas, as needed.&nbsp;
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Maintains supply stock, cleanliness, and organization of conference rooms, kitchens and other common office locations, as needed.&nbsp;
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Prepares materials to support trainings and meetings led by Management Staff, types up agendas, takes minutes and distributes materials as requested.&nbsp;
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Attends weekly meetings and comes prepared with correspondence for meetings, takes notes, etc.&nbsp;
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Prepares all correspondence to Diversified Care Management (DCM) Cranberry/Pittsburgh locations.&nbsp;
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Works with DCM and acts as a liaison with other office tenants, building contacts, equipment providers, etc., as needed.&nbsp;
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Tracks concrete goods and gift cards and maintains office supply orders/distribution.&nbsp;
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Prepares emails, letters and memos on routine office matters; types and proofreads correspondence.&nbsp;
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</ul>
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Delivers faxes, photocopies and messages to intended staff; files and distributes required hard copies and/or electronic documentation when requested.&nbsp;
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</ul>
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Receives, logs, sorts and distributes mail/correspondence to staff; prepares outgoing mail.&nbsp;
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</ul>
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Coordinates the filing of all client related paperwork. Maintains electronic client files.&nbsp;
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</ul>
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Manages, generates and submits purchase approvals for fiscal tracking records.&nbsp;&nbsp;
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</ul>
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Collaborates with staff to organize and prepare meetings, office celebrations, other special activities, conference arrangements, unit community service and other events. (ex. securing venues, ordering food, setting-up/cleaning-up).&nbsp;
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</ul>
Supervisory Responsibilities&nbsp;
This job has no supervisory responsibilities.&nbsp;
Additional Responsibilities&nbsp;
From time to time the employee will be required to perform additional tasks and duties as required by the employer. &nbsp;
Knowledge, Skills and Abilities&nbsp;
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Creative thinker, detail-oriented and motivated to work hard.&nbsp;
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Flexible to adapt to the changing needs within the unit.&nbsp;
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Excellent communication skills, both oral and written, with the ability to maintain confidentiality with sensitive information.&nbsp;&nbsp;&nbsp;
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Ability to maintain professionalism in interacting with a diverse population including youth, family members, professionals and staff.&nbsp;
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Good organizational skills with strong attention to detail.&nbsp;&nbsp;
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</ul>
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Solid telephone and interpersonal skills.&nbsp;
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</ul>
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Strong computer skills and knowledge of Word, Excel, Outlook and PowerPoint; database experience is preferred; conversant in Internet and email usage.&nbsp;
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Ability to follow directions to complete tasks and meet deadlines and schedules, in timely manner; comfortable asking questions if unsure.&nbsp;
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Willing and able to become knowledgeable of company and county protocols, services and programs.&nbsp;
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Ability to multi-task and function with flexibility throughout the course of the workday.&nbsp;
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Self-starter, with the ability to work independently to initiate tasks that need to be completed for the unit(s) without needing specific and defined details outside the framework already defined.&nbsp;
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Knowledge and understanding that a strength-based approach to working with individuals is a key strategy for helping them to be successful in the workplace.&nbsp;
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To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, consistent with applicable law.&nbsp;
Education/Experience Requirements&nbsp;
Associates degree in a human services field, plus 3 years previous work experience in the human services field and/or experience working in an office environment.&nbsp;
-OR-&nbsp;
Any equivalent combination of education and/or prior Administrative Assistant experience that meets the required knowledge, skills and abilities.&nbsp;
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