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<h3>Job Description</h3>
Job Description
Project Administrative Assistant | Kansas City, KS LHH is partnering with a client that is looking for a Project Administrative Assistant to support operational flow within a production-focused environment by coordinating tasks between leadership and technical teams. Responsibilities span across managing workflow documentation, tracking job progress, and facilitating communication with external partners. Duties include overseeing time records, handling shipments, preparing billing materials, updating internal reports, maintaining organized records, monitoring supplies, and managing small-scale financial transactions. Success in this role requires a high level of precision, initiative, and accountability, along with the ability to work autonomously and maintain consistent productivity. Responsibilities:
<ul>
<li>
Create and track RFQs and RFIs from various suppliers for material, components, or outside processing activities.
</li>
<li>
Create Purchase Orders in our ERP system or coordinate credit card or check request payments.
</li>
<li>
Request, direct, coordinate, and manage shipments/deliveries of all completed orders, the logistics of outside processing requirements of work orders, and the transportation requirements of tooling rental, equipment repair, equipment rental, or other production or facility needs.
</li>
<li>
Track and record direct labor, material costs, and outside processing costs to each work order.
</li>
<li>
Maintain completed work order record files.
</li>
<li>
Manage, update, and regularly cycle-count raw material, finished goods, consumable tooling, tooling, and office supply inventories.
</li>
<li>
Create and distribute monthly Salesperson Commission report, monthly raw material inventory report, monthly WIP report, and other reports as needed or required.
</li>
<li>
Coordinate new account set-ups and payment terms with the Accounts Receivable Department.
</li>
<li>
Maintain customer records in ERP including customer address, customer contacts, customer requirements such as preferred carriers, coding, certificates of analysis, quality assurance compliance and special handling requests.
</li>
<li>
Answer the phone to handle, or direct to appropriate contact, general customer inquiries and requests, vendor inquiries and requests, corporate office inquiries and requests, and any other miscellaneous inquiries and requests.
</li>
<li>
Invoice, mail or electronic mail completed customer orders in ERP system.
</li>
<li>
Complete intercompany transfers in ERP system.
</li>
<li>
Process billing adjustments and returns (RMA’s) as needed in a timely fashion.
</li>
<li>
Troubleshoot questions/issues to a successful resolution for the customer.
</li>
</ul>
 Requirements:
<ul>
<li>
High School Diploma Required
</li>
<li>
2+ years of customer service experience in a hands-on customer service role.
</li>
<li>
2+ years of industrial materials sales/support and/or machine shop sales/support experience.
</li>
<li>
Professional telephone attitude and capabilities.
</li>
<li>
Excellent communicator with positive attitude and energy.
</li>
<li>
Detailed oriented, be able to effectively and accurately multitask, and have good organizational and communication skills (orally and written) to effectively deal with internal/external customers.
</li>
<li>
Ability to use Microsoft Outlook, Adobe Acrobat, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Email and Internet.&nbsp;
</li>
<li>
Customer service focused, energetic, forward-thinking and self-assured with high ethical standards and an appropriate professional image.
</li>
</ul>
 Job Details:
<ul>
<li>
Job Title: Project Administrative Assistant
</li>
<li>
Location: Kansas City, KS
</li>
<li>
Schedule: Monday-Friday, 8am-5pm
</li>
<li>
Compensation: $21-24ph.
</li>
<li>
Job Type: Contract-to-Hire
</li>
<li>
Benefits!
</li>
</ul>
 Pay Details: $21.00 to $24.00 per hour Search managed by: Claire Grossman Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking a meticulous Administrative Assistant for our client in Gulfport, Mississippi. This is a short-term contract to full time position offering an excellent opportunity for growth within a dynamic work environment. The ideal candidate will provide administrative support, assist with front desk responsibilities, and contribute to maintaining smooth office operations.
 
<ul>
<li>Coordinate legal communications</li>
<li>Manage calendars, including trial dates, hearing dates, depositions, etc.</li>
<li>Schedule client meetings, depositions, hearings and handling logistical needs</li>
<li>Draft, revise and proofread legal documents and correspondence</li>
<li>Handle preparation of hearing, trial, and deposition notebooks and exhibits</li>
<li>Assist with electronic filing of pleadings, exhibits and other legal documents</li>
<li>Maintain legal and confidential files and dockets in strict confidence</li>
<li>Perform related or similar duties as required or assigned</li>
</ul>
 
 
 
 
<ul>
<li>Knowledge of lifecycle of a lawsuit and terminology</li>
<li>A self-starter attitude</li>
<li>Attention to detail and accuracy of work product</li>
<li>Proficiency in Microsoft Office (Excel, Word and PowerPoint)</li>
<li>Ability to draft correspondences and pleadings</li>
<li>Ability to accurately file documents, maintain calendar of depositions, and prepare document productions (with Bates numbers)</li>
<li>Strong verbal and written communication skills</li>
<li>Superior technology skills – proficiency with Microsoft Office and Adobe; experience with iManage and Aderant a plus</li>
<li>Exceptional organizational skills</li>
<li>High degree of professionalism</li>
</ul>
 
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.&nbsp;Apply today!

<h3>Job Description</h3>
Job DescriptionSalary: $38-40/hour 
About Waycrosse: Established over 60 years ago, Waycrosse, Inc. is a single-family office based in Wayzata, MN. Waycrosse provides comprehensive wealth management services including: facilitating legal services, tax, insurance, and investments. We are passionate about being a most trusted partner to our clients and we look to hire individuals who can deliver outstanding service with the utmost confidentiality. We are proud to foster an inclusive workplace culture. We strive to attract, develop, and retain top caliber talent through competitive rewards, while ensuring alignment with our values and the achievement of our mission. 
 
General Overview: 
The Family Services Professional will provide administrative support to the Family Advisors. Additionally, from time to time there will be direct communication with clients assisting with day-to-day calls, transactions, problem resolution and escalating items when appropriate. This position requires an individual with strong multi-tasking skills, the ability to work with time and content sensitive information and always operate with a high level of professionalism and confidentiality. 
 
Key Areas of Responsibility: 
<ul>
<li>Assist with scheduling and clerical items for Family (client) advisors which includes scheduling meetings, advisor travel and items ancillary to meetings.</li>
<li>General correspondence (written and verbal) with family clients, trustees and internal staff.</li>
<li>Handling incoming mail, tracking expenses, expense report submission, and maintaining key documents.</li>
<li>Responsible for client bill pay to include coding, wire transfers and general processing of client expenses.</li>
<li>Coordinate internal team meetings by managing calendars, communicating with internal and cross-functional teams, taking detailed meeting notes, and tracking follow-up action items to ensure timely completion in line with internal and external deadlines. Maintain organized task and deadline tracking systems and provide regular status updates to advisors.</li>
<li>Assist with preparation and coordination of external meetings, printing and distribution of materials, calendar management, working with external vendors on all meeting arrangements, and coordinating of presenters.</li>
<li>Scanning documents and ensuring documents are uploaded to the file system.</li>
<li>Maintaining data in our CRM software.</li>
<li>Provide backup receptionist support when needed.</li>
<li>Willingness to assist with all other projects assigned.</li>
</ul>
 
Professional Qualifications: 
<ul>
<li>Bachelors degree preferred, but not required.</li>
<li>5- 7 years administrative support experience, including at least 2 years in the financial services industry,</li>
<li>Experience with CRM software preferred</li>
<li>Expert proficiency using Microsoft Office products with knowledge on using Outlook, PowerPoint, Excel, Word, OneNote, Teams and Zoom.</li>
<li>Must be self-motivated and willing to help others as requested.</li>
<li>Positive attitude in managing interactions with others inside and outside the company.</li>
<li>Customer service mindset with strong organization skills and attention to detail.</li>
<li>Willingness to take ownership of assigned tasks from start to finish and demonstrating a proactive approach to problem solving.</li>
<li>Must possess solid verbal and written communication skills.</li>
<li>Ability to maintain a high level of integrity and discretion in handling confidential information.</li>
<li>Ability to multitask and prioritize to manage multiple items for different managers at any given time.</li>
<li>Ability to proactively identify, suggest, and implements ways to improve work.</li>
<li>Ability to complete a high volume of tasks and projects with little or no guidance.</li>
<li>Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround</li>
</ul>
 
Working Conditions: 
The physical working conditions of this position include an office environment where sitting and working on a computer for extended periods of time are common
Hybrid Work Environment: We currently operate in a hybrid work environment, requiring employees to be in the office at least three days per week. Mandatory in-office days are Tuesday, Wednesday, and one additional rotating day. This arrangement is subject to change at the discretion of Waycrosse.
Benefits Overview
Waycrosse, Inc. provides employees with a comprehensive benefit program including but not limited to medical, dental, life, vision, retirement (401K), and disability plans.

<h3>Job Description</h3>
Job DescriptionLocation: Vancouver, WA Duration: 6-month contract with potential for permanent hire Schedule: Monday–Friday, 7:00 AM – 4:00 PM or 7:00 AM – 4:30 PM Compensation: $21.63 – $25.96 per hour, based on experience Overview LHH Recruitment Solutions is partnering with a well-established organization in Vancouver, WA, to hire an Administrative Assistant with strong skills in document control, research, and administrative support for technical teams. This role is ideal for someone who thrives in a fast-paced environment and has prior experience in engineering, construction, architecture, design, or manufacturing. You will play a critical role in managing documentation processes, researching project information, and keeping operations running efficiently. Key Responsibilities
<ul>
<li>Provide administrative support to engineering, construction, or design teams</li>
<li>Manage document control processes, ensuring accurate creation, revision, and distribution of project documents</li>
<li>Conduct research to support project teams, sourcing technical and administrative information as needed</li>
<li>Maintain and operate office equipment, supplies, and business machines</li>
<li>Create and organize filing systems for both electronic and physical records</li>
<li>Prepare and edit documents using Microsoft Word, Excel, Outlook, Visio, and PowerPoint</li>
<li>Utilize Adobe Acrobat and AutoCAD for document handling, revisions, and archiving</li>
<li>Assist with accounting and reporting tasks when needed</li>
</ul>
Qualifications
<ul>
<li>At least 2 years of administrative experience, ideally within a technical or project-based environment</li>
<li>Preferred: Experience in engineering, construction, architecture, design, or manufacturing settings</li>
<li>Proven skills in document control and research, with strong attention to accuracy and compliance</li>
<li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Visio, PowerPoint)</li>
<li>Experience with Adobe Acrobat; familiarity with AutoCAD is highly desirable</li>
<li>Exposure to accounting or reporting software is a plus</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced setting</li>
<li>Proactive, dependable, and solutions-oriented</li>
</ul>
 Pay Details: $21.00 to $26.00 per hour Search managed by: Jake Anderson Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
Administrative - Title Specialist
Excellent Direct Hire / Permanent opening for a Title Specialist with a growing company in Tulsa, OK! This is an onsite role that requires strong attention to detail and good organizational skills.
Duties include:
<ul>
<li>
Enter, track and maintain vehicle information
</li>
<li>
Process paperwork for vehicle registrations and renewals
</li>
<li>
Validate invoices for payment and partner with vendors
</li>
<li>
Administrative duties as needed
</li>
</ul>
Qualifications:
<ul>
<li>
Experience working with vehicle titles and/or registration
</li>
<li>
Knowledge of DMV or title regulations required
</li>
<li>
Knowledge of Microsoft Office
</li>
<li>
Attention to detail
</li>
<li>
Strong work ethic with the ability to work onsite, Monday- Friday from 8 am to 5 pm
</li>
</ul>
Excellent Benefits:
<ul>
<li>
Medical, dental, vision, life insurance, pet insurance, 401K, PTO, and more!
</li>
</ul>
 Pay Details: $17.00 to $19.00 per hour Search managed by: Kelly Martin Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

<h3>Job Description</h3>
Job Description
Support the VP of this small, well-established real estate/construction firm with reports, applications for funding, maintain files, coordinate calendars and meeting as well as video conferencing.&nbsp; Must be comfortable in a fast paced, collaborative office environment, strong computer skills are a must:&nbsp; Word, Excel, Zoom/Teams, etc Experience with HUD programs a big plus!
Company DescriptionLoughlin Staffing is the top staffing and recruitment agency in Tarrytown, NY, providing permanent, temporary and temp-to-perm employment solutions. Since 1998, our highly-talented and experienced team of recruiters are experts at finding the best person for the best job. We do this through our proven personalized approach to job placement, to successfully meet the needs of employers and job seekers in Westchester, Rockland and Fairfield Counties. At Loughlin Personnel, we understand the difficulties of a job search, and that’s why we’re committed to working closely with our clients to provide the best match in helping them reach their professional goals. Read more about us on our website: <a href="http://loughlinpersonnel.com/" target="_blank">http://loughlinpersonnel.com/</a> 
<h3>Company Description</h3>
Loughlin Staffing is the top staffing and recruitment agency in Tarrytown, NY, providing permanent, temporary and temp-to-perm employment solutions. Since 1998, our highly-talented and experienced team of recruiters are experts at finding the best person for the best job. We do this through our proven personalized approach to job placement, to successfully meet the needs of employers and job seekers in Westchester, Rockland and Fairfield Counties. At Loughlin Personnel, we understand the difficulties of a job search, and that’s why we’re committed to working closely with our clients to provide the best match in helping them reach their professional goals. Read more about us on our website: <a href="http://loughlinpersonnel.com/" target="_blank">http://loughlinpersonnel.com/</a>

<h3>Job Description</h3>
Job DescriptionSalary: Based on Experience 
Rugged Trade is a local work wear store focused on serving the hard-working communities of Eastern New Mexico. We are a rapidly growing, family-owned company and are looking for a part-time administrative assistant to work in our finance department at our Carlsbad location. Our ideal candidate will be a self-motivated, detail-oriented, and organized individual with previous administrative assistant experience.
Essential Responsibilities Include:
 
General Administrative Duties
<ul>
<li>Data entry</li>
</ul>
<ul>
<li>Picking up mail from the post office</li>
<li>Sorting and scanning documents</li>
<li>Filing mail and documents</li>
<li>Making bank deposits</li>
<li>Answering phones</li>
</ul>
Accounts Receivable Duties
<ul>
<li>Send invoice statements via email</li>
<li>Submit invoices in Open Invoice and Ariba</li>
<li>Update internal databases, platforms, and spreadsheets</li>
<li>Review daily invoices and vouchers for accuracy and report issues to accounting manager</li>
<li>Maintain daily mailing and billing paperwork</li>
</ul>
 
Skills and Qualifications:
<ul>
<li>Minimum of 2 years experience as an administrative assistant is required.</li>
<li>Experience in accounts receivable is preferred.</li>
<li>Must possess strong attention to detail and time management skills.</li>
<li>Must be proficient with Microsoft 365 programs.</li>
<li>Ability to communicate clearly and professionally in person, by phone, and in writing.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $6$7 per hour, depending on experience 
About the Role
We are looking for an experienced Administrative Assistant to support a US based executive in running day-to-day business operations. This is a full-time, remote, and long-term role for someone who thrives on staying organized, taking initiative, and following through on open tasks without being micromanaged.
This role is ideal for someone who takes pride in delivering accurate, high-quality work, thrives in structured processes, and can maintain consistency across multiple administrative functions. The position offers independence in daily tasks while following established systems to ensure precision and efficiency.
 
Key Responsibilities - Convert client, contractor, and field team inputs into action items (emails, tasks, scheduling) - Manage and organize project-related documents and contracts - Handle administrative and operational support tasks - Execute strategic and project management tasks during downtime - Occasional email correspondence with customers and vendors - Coordinate and track projects from initiation to completion, ensuring deadlines are met and deliverables are aligned with priorities. - Use project management tools to organize tasks, monitor progress, and communicate updates with stakeholders.
 
Qualifications - Minimum 5 years administrative experience (local or international) - Preferably with experience handling operations and task coordination. - Open to candidates with either local (PH) or international background - Excellent written English communication skills (Strong English grammar, clarity, and tone are essential.) - Strong Proficiency in Google Workspace (G Suite) - Basic working knowledge of QuickBooks Online (required) - Familiarity with project management tools and ability to manage timelines, deliverables, and follow-ups in a fast-paced environment. - Strong task management and organizational abilities - Must be detail-oriented and efficient, able to process fast-paced instructions - Comfortable using time trackers and working independently - Prior experience supporting US/AU/UK based clients preferred - Experience in construction or home services industry ideal but not required - Must have stable internet and a quiet working environment.
 remote work

<h3>Job Description</h3>
Job Description
Job Summary:
The Administrative Assistant will provide high-level administrative support by managing schedules, organizing tasks, drafting reports, and ensuring follow-through on projects. This role demands exceptional accountability, attention to detail, and the ability to adapt to shifting priorities in a fast-paced environment. Additionally, the assistant will support the Project Management Department with key tasks and follow-ups to ensure seamless project execution while maintaining efficient office operations.
Key Responsibilities:
<ul>
<li>Administrative Support:
<ul>
<li>Answer and direct phone calls, emails, and other forms of correspondence.</li>
<li>Prepare and distribute communications, reports, memos, and presentations.</li>
<li>Organize and maintain digital and physical filing systems, including creating, updating, and maintaining records, databases, and documentation like SOPs.</li>
</ul>
</li>
<li>Scheduling, Coordination and Meeting Documentation:
<ul>
<li>Manage and maintain the calendar, scheduling meetings, appointments, and travel arrangements.</li>
<li>Coordinate and organize internal and external events.</li>
<li>Ensure schedules are prioritized, meeting deliverables, and tasks are completed on time.</li>
<li>Open tickets and follow through for resolutions on issues.</li>
<li>Take clear, concise meeting notes and provide actionable summaries.</li>
</ul>
</li>
<li>Project Assistance:
<ul>
<li>Use tools like Asana to organize, prioritize, and track progress on tasks and projects.</li>
<li>Assist project managers with key event schedules, follow-ups, and other administrative needs to keep projects on track.</li>
</ul>
</li>
<li>Self-Accountability and Adaptability:
<ul>
<li>Follow up proactively to ensure tasks and deliverables are completed accurately, on time, and to high standards.</li>
<li>Maintain a proactive mindset to anticipate needs and address challenges effectively.</li>
<li>Pivot quickly in response to shifting priorities or urgent needs, maintaining focus and effectiveness.</li>
</ul>
</li>
<li>Team Collaboration:
<ul>
<li>Serve as a liaison between departments to facilitate effective communication and collaboration.</li>
<li>Support team projects by compiling and organizing data or materials.</li>
</ul>
</li>
</ul>
Qualifications:
<ul>
<li>Experience: Proven experience as an Administrative Assistant or in a similar role.</li>
<li>Technical Skills:
<ul>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools like Asana.</li>
<li>Familiarity with tools like EZP, Automate, ThoughtSpot, and ChatGPT is a plus.</li>
</ul>
</li>
<li>Communication Skills: Excellent verbal and written communication abilities.</li>
<li>Organizational Skills: Strong multitasking, prioritization, and problem-solving skills.</li>
<li>Professionalism: High level of discretion, reliability, and attention to detail.</li>
</ul>
Benefits:
<ul>
<li>Weekly pay </li>
<li>Company Matching 401 (K) program </li>
<li>Dental Insurance </li>
<li>Vision Insurance </li>
<li>Health Insurance </li>
<li>Paid Time Off </li>
<li>Paid Holidays </li>
<li>Life Insurance</li>
</ul>
Fabuwood Description
Fabuwood is the leading kitchen cabinet manufacturer in the United States. We believe that your kitchen cabinets should help develop a sanctuary that offers a perfect balance of functionality and ambiance. With a range of styles, materials and finishes available, Fabuwood Corp. offers a multitude of options catering to your specific taste and needs. We make building a luxury kitchen affordable, without compromising on comfort, quality and efficiency.

<h3>Job Description</h3>
Job Description
A well-established university in Westchester is seeking a reliable Administrative Assistant to support day-to-day office operations, maintain records, and help ensure compliance with university policies. Temporary position beginning August 25th. Compensation is $20/hr.
What you’ll do:
<ul>
<li>
Provide general administrative support to keep the office running smoothly
</li>
<li>
Help with client file setup and conduct conflict checks
</li>
<li>
Assist with monthly billing tasks including time entry and billing guide preparation
</li>
<li>
Draft letters and prepare related enclosures
</li>
<li>
Submit expense reports and handle related documentation
</li>
<li>
Manage photocopying, scanning, and printing of important materials
</li>
<li>
Review and proofread various documents for accuracy
</li>
<li>
Maintain and organize electronic and hard copy filing systems
</li>
<li>
Provide Notary services as needed
</li>
</ul>
What we’re looking for:
<ul>
<li>
High School Diploma required; Bachelor’s degree preferred
</li>
<li>
Minimum 1 year of relevant administrative experience
</li>
<li>
Strong written and verbal communication skills
</li>
<li>
Detail-oriented with excellent organizational abilities
</li>
<li>
Comfortable working independently and supporting a team
</li>
</ul>
If you’re organized, dependable, and ready to contribute to a dynamic university environment, we’d love to hear from you!

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