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<h3>Job Description</h3>
Job Description
Position Overview
ATG Supply, a woman-owned small business, is seeking a reliable, detail-oriented Administrative Assistant / Office Assistant to support daily office operations. This role is ideal for a highly organized individual who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes initiative. The position involves a wide range of administrative, financial, and customer-facing responsibilities essential to the smooth operation of a small office.
Key Responsibilities
<ul>
<li>Perform general administrative and clerical duties, including filing, data entry, and document management</li>
<li>Handle accounts payable (AP) and accounts receivable (AR) functions</li>
<li>Assist with billing, invoicing, and payment tracking</li>
<li>Manage email correspondence and professional communication with customers, vendors, and government entities</li>
<li>Answer and route incoming phone calls professionally</li>
<li>Submit bids and assist with proposal preparation</li>
<li>Assist with identifying and researching potential new customers</li>
<li>Maintain accurate records using QuickBooks and other internal systems</li>
<li>Utilize Microsoft Office 365 and Oracle for daily tasks and reporting</li>
<li>Support miscellaneous office tasks as needed to ensure efficient operations</li>
</ul>
Required Skills &amp; Qualifications
<ul>
<li>Strong organizational skills with exceptional attention to detail</li>
<li>Proven ability to multitask and manage competing priorities effectively</li>
<li>Excellent written and verbal communication skills</li>
<li>Proficiency in Microsoft Office 365 (Word, Excel, Outlook)</li>
<li>Experience with QuickBooks; familiarity with Oracle preferred</li>
<li>Basic understanding of AP/AR and billing processes</li>
<li>Professional demeanor and customer-focused mindset</li>
<li>Ability to work independently and as part of a small team</li>
</ul>
Work Environment &amp; Schedule
<ul>
<li>Small office setting</li>
<li>Standard business hours: 8:00 AM – 5:00 PM, Monday–Friday</li>
<li>One-hour lunch break</li>
<li>No weekends</li>
<li>Closed most government holidays</li>
</ul>
Compensation &amp; Growth Opportunities
<ul>
<li>Competitive pay, based on experience</li>
<li>Performance-based pay raises</li>
<li>Opportunity for professional growth and increased responsibility within the company</li>
</ul>
Company DescriptionATG Supply is a woman owned business located in Memphis TN. We distribute parts and supplies to power, gas and water utilities, storerooms, and fleet services. We offer nearly every major brand with competitive pricing and on time deliveries. 
<h3>Company Description</h3>
ATG Supply is a woman owned business located in Memphis TN. We distribute parts and supplies to power, gas and water utilities, storerooms, and fleet services. We offer nearly every major brand with competitive pricing and on time deliveries.

Office Assistant

<h3>Job Description</h3>
Job Description
The position will be responsible for greeting customers coming to our office, taking telephone calls, answering inquiries, taking payments, and general office duties. Japanese/English speaking applicant.

<h3>Job Description</h3>
Job Description
Office Assistant
KL&amp;A, Engineers and Builders is a nationally recognized, forward thinking structural engineering and steel construction firm with offices in Colorado, Wyoming, and Utah. We are unique in the country, integrating structural design, steel detailing, fabrication, and erection of steel structures for over 30 years. Please visit our website at <a href="http://www.klaa.com" target="_blank">www.klaa.com</a> for more information on our organization and culture. 
KL&amp;A has an in-office opportunity for an energetic office assistant in our Golden, Colorado office while providing support to our Loveland office as well.
To be successful:
<ul>
<li>
Build trust with coworkers and stakeholders
</li>
<li>
Be inquisitive with an outward mindset and ask questions
</li>
<li>
Be proactive, not reactive
</li>
<li>
Bring a sense of humor and a desire to help
</li>
<li>
Collaborate across teams showcasing a diverse skillset
</li>
<li>
Prefer being busy and actively participating in a team environment
</li>
<li>
Prioritize and juggle multiple tasks to meet deadlines
</li>
</ul>
General Responsibilities-including, but not limited to:
<ul>
<li>
Calendar &amp; Meeting Coordination: Manage multiple calendars, schedule meetings, and coordinate travel arrangements for executives, team members, and external candidates.
</li>
<li>
Communication Management: Serve as the first point of contact for customers and team members, handling calls, emails, and correspondence promptly and professionally.
</li>
<li>
Office Management: Oversee our office supply and refreshment needs across departments, maintaining consistent stock to support daily operations.
</li>
<li>
Multitasking &amp; Prioritization: Balance competing demands in a fast-paced environment with strong prioritization skills.
</li>
<li>
Event &amp; Volunteer Planning: Assist with planning company events, parties, and volunteer initiatives to foster team engagement and community involvement.
</li>
<li>
Document Management: Prepare, edit, and distribute documents, white papers, training programs, reports, and presentations. Maintain accurate and organized filing systems, both physical and digital.
</li>
<li>
Financial Administration: Assist with expense tracking, processing invoices, and purchase orders.
</li>
<li>
Project Support: Provide administrative support for various projects, including SOP audits, data entry, tracking project timelines and deliverables.
</li>
<li>
Customer Service: Greet visitors, clients, and vendors, ensuring positive and professional experience.
</li>
<li>
Cross-Departmental Training: Participate in cross-training to provide coverage across teams during absences, strengthening organizational flexibility.
</li>
</ul>
Required Skills/Abilities:
<ul>
<li>
Organized: Demonstrates exceptional organizational skills to manage office operations, maintain filing systems, and coordinate events efficiently.
</li>
<li>
Detail-Oriented: Pays close attention to detail when preparing documents, scheduling meetings, and handling financial tasks to ensure accuracy and completeness.
</li>
<li>
Proactive: Takes initiative in managing supplies and supporting projects, anticipating needs before they arise.
</li>
<li>
Effective Communicator: Exhibits strong verbal and written communication skills to serve as the primary point of contact and handle inquiries professionally.
</li>
<li>
Multitasker: Capable of juggling multiple tasks such as scheduling, document management, and event planning without compromising quality or deadlines.
</li>
<li>
Customer-Focused: Provides excellent customer service and professional experience.
</li>
<li>
Tech-Savvy: Comfortable with office technology and basic IT troubleshooting.
</li>
<li>
Dependable: Reliable and trustworthy, consistently meeting deadlines and maintaining confidentiality in handling sensitive information.
</li>
<li>
Team Player: Works collaboratively with executives, team members, and external partners, contributing to a cohesive and productive work environment.
</li>
<li>
Adaptable: Flexible and able to adjust to changing priorities, new technologies, and evolving office dynamics.
</li>
</ul>
Education and Experience:
<ul>
<li>
High School Diploma/GED
</li>
<li>
2 years of experience in an administrative role or similar
</li>
<li>
Driver’s License with reliable transportation to run office errands and provide support to our Loveland, Co office.
</li>
<li>
Experience with Microsoft Office Suite
</li>
</ul>
Physical Requirements: 
<ul>
<li>
Prolonged periods sitting at a desk and working on a computer.
</li>
<li>
Able to lift 20 lbs.
</li>
</ul>

Why KL&amp;A?
<ul>
<li>
Medical: ~80% of Family policy paid by KL&amp;A.
</li>
<li>
Family Dental and Vision paid 100% by KL&amp;A.
</li>
<li>
Short- and Long-Term Disability, Life Insurance.
</li>
<li>
401(k) with company match.
</li>
<li>
Employee-owned.
</li>
<li>
Vacation + sick leave.
</li>
<li>
Paid Parental Leave.
</li>
<li>
Paid Holidays.
</li>
</ul>
Salary: $24-28.50/hour
Bonuses are awarded at discretion, not guaranteed.
At KL&amp;A, you’ll be part of a team that’s redefining how design supports construction. If you’re ready to push your technical skills and thrive in a fast-paced, builder-driven environment, we’d love to meet you.
 Employment decisions are based on merit and business needs not on race, color, sex, age, religion, national origin, marital status, disability, veteran status, or any other basis protected by federal, state, or local laws.

<h3>Job Description</h3>
Job Description
Phillips Mushroom Farms is looking for an Office Assistant to assist our mushroom growers with excel spreadsheets, inventory, tracking pounds harvested, calculating harvester bonus, approving employee timesheets, maintain communication with supervisors regarding employee absences, etc. All office related work. Must have experience with Microsoft Office, specifically using formulas in Excel.
 
Monday-Friday 7am-1pm (schedule flexible based on applicant's need) ~30 hrs/week 
Must be a self-starter and able to work with limited supervision. Must be detail oriented and work well with others. 
Job Type: Full-time
Benefits:
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
 
Work Location: In person
Pay: Competitive pay based on experience

<h3>Job Description</h3>
Job Description
We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences mainly emails</li>
<li>Plan and schedule appointments</li>
<li>Greet and assist onsite patients</li>
<li>Answer telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Some Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Written and verbal communication skills</li>
<li>Attention to detail</li>
<li>​Strong organizational skills</li>
<li>Bilingual (Fluent in English and Spanish)</li>
</ul>
Company DescriptionWe are a healthcare clinic that uses functional medicine, applied kinesiology, chiropractic, and chiropractic neurology. Patient with everything form metabolic disorders to autoimmune and neurological disorders are seen on a daily basis. Since a big focus is quality of care, the patients are friendly and happy to be here. 
<h3>Company Description</h3>
We are a healthcare clinic that uses functional medicine, applied kinesiology, chiropractic, and chiropractic neurology. Patient with everything form metabolic disorders to autoimmune and neurological disorders are seen on a daily basis. Since a big focus is quality of care, the patients are friendly and happy to be here.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Paid Parking</li>
<li>Paid Ferry Tranportation</li>
<li>Bonus based on performance</li>
<li>Paid time off</li>
</ul>
 Job Description: Office Assistant The Fire Island Pines Property Association (FIPPOA) is seeking an Office Assistant. With more than 500 members, FIPPOA is led by elected officers and a board of directors who oversee the operations of the community and help protect the fragile ecosystem of a barrier island. The Office Assistant will be an essential part of the FIPPOA and The Pines Foundation team and the community of Fire Island Pines. Fire Island Pines is the largest residential community on Fire Island and includes some 600 single-family homes and 100 co-op apartments. The population is as high as 4,000 in the summer and about 50 in winter. It is a prominently gay community with a reputation for diversity, welcoming to all people. Travel to work is via ferry from Sayville to Fire Island Pines. Basic Qualifications: Strong data entry skills Proficiency with MS Word, Excel, Outlook and light PowerPoint Ability to communicate accurately and effectively in verbal and written form Ability to take initiative and work independently Strong work ethic Excellent organizational and time management skills Ability to handle multiple projects simultaneously Strong attention to detail Ability to perform lifting and some outdoor work, if required An energetic team player in a small office An upbeat positive attitude with a roll up your sleeves to get the job done personality Job Responsibilities: Support the Community Manager Responsible for scheduling events and execution of events contracts Responsible for sending out annual parking agreements and follow-up Help with membership and fundraising direct mail and email campaigns Update and maintain membership database Responsible for helping and coordinating setup and breakdown of events Update website and post on social media platforms Responsible for inventory and ordering of supplies Provide general support to visitors Responsible for scheduling of community center cleanings Answer office phones Maintain office filing system Answer emails in timely manner Send out weekly digital community bulletin board Help with magazine fundraising initiatives Other various administrative duties as required by daily operations Must be able to work Saturdays from April to October Benefits: Paid parking Paid ferry transportation Paid vacation (PTO) Bonus opportunities Telecommuting available during winter months [December March] Casual dress code (shorts, t-shirts, sneakers all allowed) Great work environment in a beach community Experience: 3 + years of office experience Education: Associate degree or higher Job Type: Full-time Salary: Salary is competitive and based on experience

<h3>Job Description</h3>
Job Description
Job Summary: We are seeking a reliable and detail-oriented Temporary Office Assistant to support our Human Resources office for a 1–3 month assignment. This role will provide administrative assistance to help manage a high volume of daily tasks while maintaining organization, accuracy, and confidentiality.
Key Responsibilities:
<ul>
<li>
Type, format, and prepare documents and reports
</li>
<li>
File, scan, and organize physical and electronic records
</li>
<li>
Assist with multiple administrative tasks in a fast-paced environment
</li>
<li>
Maintain a clean, organized, and professional office space
</li>
<li>
Handle highly confidential information, including medical records, Social Security numbers, and family and insurance documentation, with discretion and professionalism
</li>
<li>
Support HR staff with general office duties as needed
</li>
</ul>
Qualifications:
<ul>
<li>
Previous office or administrative experience preferred
</li>
<li>
Strong organizational and multitasking skills
</li>
<li>
Proficient in basic computer applications (Microsoft Office or similar)
</li>
<li>
Ability to handle sensitive and confidential information responsibly
</li>
<li>
Dependable, punctual, and detail-oriented
</li>
</ul>
Work Environment:
<ul>
<li>
Office-based HR setting
</li>
<li>
Fast-paced with a high volume of administrative work
</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for an Office Assistant for our office in Sandwich, Ma. The job is Monday through Friday, 9am to 5pm. The position includes answering the phone, scheduling service appointments, invoicing customers, collecting payment and performing other work related duties as requested or assigned by manager.
Knowledge of Quickbooks and Excel are a must.
This position includes health benefits and vacation time, that will be further discussed during an interview.
Please submit a resume when applying to this post.

<h3>Job Description</h3>
Job DescriptionDescription:

Office Assistant / Branch Office Coordinator
Location: Odessa, TX
We are seeking a reliable Office Assistant / Branch Office Coordinator to support daily administrative and sales operations in a fast-paced service branch. This role provides front-office support and works closely with branch operations, sales, and the corporate office.
Key Responsibilities
<ul>
<li>Answer and manage branch phone calls professionally</li>
<li>Prepare quotes, sales orders, and basic job documentation</li>
<li>Create parts and service invoices</li>
<li>Perform data entry, filing, and document scanning</li>
<li>Support the sales team with paperwork and invoicing</li>
<li>Schedule safety meetings and submit required reports</li>
<li>Order office supplies and maintain office organization</li>
<li>Assist with pulling parts and packaging shipments as needed</li>
</ul>
Why Work at Samco?
Affordable Benefits with Top-Tier Providers:
<ul>
<li>Medical AETNA Health</li>
<li>Dental Guardian</li>
<li>Vision Guardian VSP</li>
</ul>
100% Company-Paid Benefits:
<ul>
<li>Telehealth Access via HealthiestYou (no copays or fees)</li>
<li>$25,000 Life Insurance (plus spouse &amp; child coverage)</li>
<li>Short-Term Long-Term Disability</li>
</ul>
Additional Perks:
<ul>
<li>Profit Sharing Plan with Annual Employer Contributions</li>
<li>End of Year Bonus</li>
<li>Supportive family-owned company culture that values its employees</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Experience:
<ul>
<li>Microsoft Office: 1 year (Required)</li>
<li>Office: 2 years (Required)</li>
<li>oil and gas industry: 1 year (Required)</li>
</ul>
Work Location: In person
Requirements:
 
<ul>
<li>Strong organizational and communication skills</li>
<li>High attention to detail</li>
<li>Comfortable in a fast-paced office environment</li>
<li>Basic computer and data entry skills</li>
<li>Team-oriented and dependable</li>
</ul>

Office Assistant / Branch Office Coordinator

<h3>Job Description</h3>
Job Description
OFFICE ASSISTANT /BOOKKEEPER ASSISTANT
Part time (Temporary)
PrideStaff is seeking a detail-oriented and experienced Office Assistant/Bookkeeper Assistant to support the daily administrative and financial operations of a Home Owners Association in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager. Hours: Mon, Wed,&nbsp;Fri 9am -2:00pm (Part Time - Temporary) Pay Rate: $22.50 / Hr. Location: Fort Myers OFFICE Assistant /BOOKKEEPER Assistant&nbsp; ESSENTIAL RESPONSIBILITIES: Bookkeeping Support&nbsp;
<ul>
<li>Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.</li>
<li>Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.</li>
<li>Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.</li>
<li>Prepare and reconcile all bank accounts monthly.</li>
<li>Assist with month-end financial statement package preparation for management review and Board release.</li>
<li>Process new owner data input, estoppel requests, and prepare resident balance statements.</li>
</ul>
Administrative &amp; Compliance
<ul>
<li>Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.</li>
<li>Oversee document retention and organization.</li>
<li>Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).</li>
<li>Serve as backup to the Office Manager for general office support.</li>
</ul>
Operational &amp; Customer Service
<ul>
<li>Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.</li>
<li>Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).</li>
<li>Act as a liaison with external employee leasing/staffing companies as needed.</li>
</ul>
OFFICE Assistant /BOOKKEEPER Assistant &nbsp;REQUIRED SKILLS AND QUALIFICATIONS:
Education &amp; Experience
<ul>
<li>Associate’s degree in Business or equivalent combination of education and experience.</li>
<li>Minimum five (5) years of related administrative and bookkeeping work experience.</li>
<li>Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.</li>
</ul>
Key Skills
<ul>
<li>Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.</li>
<li>Excellent written and verbal communication, interpersonal, and customer service skills.</li>
<li>Ability to work independently in a fast-paced environment and prioritize tasks effectively.</li>
<li>Availability for occasional extended hours as needed. </li>
</ul>
PrideStaff Company Overview:
Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers.&nbsp;
Check out what some people have to say about working with PrideStaff:&nbsp; Click HERE!
Company DescriptionPrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources. 
<h3>Company Description</h3>
PrideStaff Company Overview\r\n\r\nPrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

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