field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
Job Title: Secretary
Duration of project: 1 Year
No of years' experience: 3+ Years&nbsp;
Mandatory Skills: Calendar Management and Microsoft 365
Work Location: Seattle, WA
Location: (Onsite/ Offshore) Onsite / Offshore
Purpose of the Role
Conduct and organize administrative duties and activities including receiving and handling information, organizing meetings, managing calendar etc. with an objective of providing administrative support to unit head or BEF head in specific and to the unit as required.
Additional Requirements, if any
• Fair comprehension of company's business, superior's work and internal and external official network including client base
• Understanding on overall functioning of the Unit and its business.
Areas of Responsibility
1. Meeting Coordination and Organization
The Secretary will, for the unit head and DMs connect with the stakeholders to check availability, send timely meeting invites to the stakeholders and book conference room and telecon if required. S/He
coordinates with other secretaries to schedule a meeting between other unit head, external- schedule review or other calls for the superior with clients or external consultants, contacts counter parts from the external organizations, checks timelines and arranges stationary well before the meeting when required.
2. Calendar Management
The Secretary tracks calendar of the manager to ensure that his time is effectively utilized, accommodates adhoc meetings and change of schedules while managing superiors time and identifies and prioritizes the meetings to ensure that visitor's time is also respected.
3. Travel planning
The Secretary plans for Unit head and DMs travels, plans for outstation travels including tracking of Visa expiry dates, interacts with travel desk to design the Itinerary for travel, arranges for hotel bookings and
Travel Settlement, in case of onsite travel coordinates with the onsite SPOCs for the agenda to finalize the itinerary and books cab and accommodation for DC visits.
4. Unit Administration
The Secretary attends telephone calls, follows up on any action items, if required, updates the Key contact details, maintains all reports, scorecards and other important documents, owns the various Unit group mailing lists and ensures that they are current, coordinates with the Purchase and finance teams to process PO and arrange the payment, organizes the guest passes for the visitors, updates the welcome board, ensures accommodation for visitors in ECC while interacting ECC personnel, coordinates and organizes quarterly unit offsite while interacting with DC representatives, facilities team, transport team, catering team, external vendors for gifts for speakers from other units or external forums, coordinates RnR activities. To facilitate client travel, s/he creates invite letters to get the visa while taking inputs from presales team.
Knowledge, Skills required for the role
Knowledge: Knowledge and experience of relevant software applications - Excel, Word, PowerPoint etc.,
knowledge of administrative and clerical procedures, proficient in spelling, punctuation, grammar and other English language skills, proven experience of producing correspondence
Skills:&nbsp;Excellent Verbal and written communication skills, flexibility, attention to detail, confidentiality, planning and organizing, time management, interpersonal skills, customer-service orientation, reliability, stress tolerance, Adaptability, Networking and required typing speed.
Performance Measures
1. Meeting Coordination and Organization
• Quality of meetings
• Time utilization
2. Calendar Management
Time utilization
3. Travel planning
• Timely travel settlements
• Superior's travel experience with respect to bookings and other travel arrangements
4. Unit Administration
Timely and effective closure on action items.
Additional Criteria for Higher Proficiency:
Knowledge:
Highly proficient in MS Office or equivalent applications
Skills:
• Additional to the basic skills required, one should have excellent coordination skills
• Should be able to come up with alternate action plans for the seniors to help them handle time and
resources better
• Ability to influence people in authority for coordination changes independently
Tasks:
• Independently able to handle Coordination and organization
• Calendar management
• Travel planning and unit administration
• Handle Client Visit Management at a senior level
• Interface with the clients' office independently
• Overall Unit Management coordination
• Organize various events i.e. unit offsite and handles visits of the other important guests and officials
Company DescriptionHire IT People, Inc provides full time and contractual IT staffing nationwide. We presently provide services to several governments and state agencies, Fortune 500 companies, and leading mid-market companies in several including healthcare, insurance, retail, state/governments. We serve Government agencies, Fortune 500 and leading mid-market companies across every Industry Our candidate network includes thousands in our database and targeted networks including top social sites We gather information about your future hiring needs to perform a pro-active search, we mostly work with local candidates Our cutting-edge recruitment tools help minimize the complexities of hiring and reaching the right talent We can provide experienced IT Professionals for your IT Projects covering most Technologies and roles 
<h3>Company Description</h3>
Hire IT People, Inc provides full time and contractual IT staffing nationwide. We presently provide services to several governments and state agencies, Fortune 500 companies, and leading mid-market companies in several including healthcare, insurance, retail, state/governments.\r\n\r\nWe serve Government agencies, Fortune 500 and leading mid-market companies across every Industry\r\nOur candidate network includes thousands in our database and targeted networks including top social sites\r\nWe gather information about your future hiring needs to perform a pro-active search, we mostly work with local candidates\r\n\r\nOur cutting-edge recruitment tools help minimize the complexities of hiring and reaching the right talent\r\nWe can provide experienced IT Professionals for your IT Projects covering most Technologies and roles

Secretary

<h3>Job Description</h3>
Job Description
LOCATION: HURON, SD
W.W. Tire Service is seeking a Secretary to join our winning team. We offer you the opportunity to earn while you learn.
Pay: Dependent on experience
Benefits: Health, Vision, and Dental Insurance, 401K, Employee discounts on products and services
Hours: Monday thru Friday 8am-5pm and Rotating Saturdays 8am-12pm
Responsibilities:
<ul>
<li>Greet customers in a polite, professional, and friendly manner</li>
<li>Answer telephones and respond to inquiries</li>
<li>Perform administrative tasks: answering the phone, transferring calls, taking messages, scheduling appointments, and other duties as assigned</li>
<li>Order and maintain office/vending supplies</li>
<li>Maintain confidential files/records</li>
<li>Perform routine bookkeeping tasks: End of Day, cash handling, creating/finalizing work orders, invoicing, taking payments in various forms</li>
<li>Cleaning of store reception area and bathrooms</li>
<li>Assisting and supporting the store manager(s)</li>
<li>Other duties as assigned</li>
</ul>
Skills and qualifications:
<ul>
<li>1+ year(s) customer service preferred</li>
<li>At least 1 year of experience in bookkeeping is preferred but not required as we will train</li>
<li>Ability to work independently and as part of a team</li>
<li>Organized and professional demeanor</li>
<li>Dependable</li>
<li>Exceptional written and verbal communication skills</li>
<li>Bilingual preferred (Spanish and English)</li>
</ul>
Our secretaries are very important and set the tone for the customer experience. The right candidate needs to have a helpful, friendly, and customer-first attitude. This individual will have access to customer accounts so confidentiality is required. The secretary will work closely with the store manager and may be required to resolve a customer’s issue in the manager’s absence. The secretary needs to be dependable and responsible.
WW Tire Service does more than just sell tires; our ASE certified technicians will take care of all your automotive needs. If you don't see the right tire model call or stop in and our staff at one of our locations in Bryant, Brookings, Watertown, Ft. Pierre, Pierre, Winner, Huron and Clark, SD can help you make a selection.
 #hc173073

<h3>Job Description</h3>
Job Description
Secretary&nbsp;is desired for Doctor. Beachfront residence on PCH in Santa Monica.
Duties include:
Clerical - Data entry with the use of&nbsp;Microsoft Word and Microsoft Excel. Organization and maintenance of files. Strong attention to detail required. Flexible Hours/Days available.
Desirable Traits:
Active Listening
Analytical Thinking
Attention to Detail&nbsp;
Business Communication&nbsp;
Clerical Skills
Clinical Data Entry
Collaboration&nbsp;
Communication Skills
Confidential Data
Customer Service
Data Entry
Data Reporting
Detail Oriented
Excellent People and Communication Skills
Highly Organized
Interpersonal Skills
Microsoft Excel
Microsoft Office
Multitasking
Organizational Development&nbsp;
Proactive
Problem Solving Skills
Punctuality
Thinking Creatively
Time Management Skills
Quick Learner
Written Communication&nbsp;

<h3>Job Description</h3>
Job Description
Position Summary The Church Office Assistant provides vital administrative and operational support to the Holy Trinity Greek Orthodox Church, assisting the Parish Priest, Parish Council, and ministry teams in fulfilling the administrative and communication needs of the parish. This part-time role (10–15 hours per week) allows for a flexible schedule, including the possibility of remote work, with occasional in-person presence required for deliveries, vendor coordination, or church events. This position is ideal for an organized, reliable, and discreet individual with prior administrative experience seeking part-time employment. Primary Responsibilities Administrative Support • Maintain an organized and efficient office environment, including oversight of supplies and equipment. • Draft, edit, and distribute correspondence, reports, bulletins, newsletters, and other parish materials. • Manage calendars for clergy and church leadership; coordinate scheduling of meetings, appointments, and events. • Maintain accurate records for parish membership, sacraments (baptisms, weddings, funerals), and other official documents. • Respond to phone, email, and mail communications; direct inquiries to appropriate individuals. • Open and distribute mail; conduct regular post office runs. • Make routine bank deposits on behalf of the church. • Take and process customer orders for parish events and bake sales. Communications &amp; Coordination • Prepare weekly bulletins, event announcements, and digital newsletters. • Serve as a welcoming point of contact for parishioners and visitors. • Support the planning and coordination of church events such as weddings, funerals, and community programs. • Assist in updating the church website and social media accounts. Financial Administration • Accurately post activity to accounting software and maintain financial records. • Process and document donations and contributions. • Manage inventory of office supplies and church-related materials. • Download and record PayPal activity reports; reconcile income records with bank deposits. • Write checks, retain supporting documentation (invoices, receipts), and track credit card expenditures. • Assist with financial reconciliations between the church management software (Realm), collection reports, and bank statements. Support for Church Leadership • Provide administrative support to the clergy and ministry leaders, including scheduling and event coordination. • Assist ministry groups (e.g., Philoptochos, Parish Nurse) with mailings and communications. • Help coordinate volunteer participation for parish activities and events. Qualifications Education &amp; Experience • High school diploma or equivalent required. • Prior administrative or office experience preferred, especially in a church or nonprofit setting. Skills &amp; Competencies • Excellent organizational and time management skills. • Strong written and verbal communication abilities. • Demonstrated discretion, confidentiality, and ethical conduct. • Competence in Microsoft Office, Google Workspace, and/or church management software (Realm preferred, but not required). • Ability to work independently and manage multiple tasks simultaneously. • Personable and approachable demeanor with strong interpersonal skills. • Willingness to learn new systems or processes. Working Conditions • Part-time schedule (approximately 10–15 hours per week); flexibility available with approval of the Parish Priest and Council President. • Occasional evening or weekend hours may be required for church-related events. • Must be accessible for urgent parish needs as required. Physical Requirements • Ability to sit or stand for prolonged periods. • Occasionally lift supplies or equipment (up to 25 lbs). • Must be able to navigate stairs when needed. Compensation &amp; Benefits • Hourly Rate: Commensurate with experience; to be determined.

Church Secretary

<h3>Job Description</h3>
Job Description Description:
SUMMARY
The secretary performs clerical tasks ensuring a smooth and efficient department flow. The secretary facilitates notification of patients and surgeons regarding scheduling of surgeries, appointments and tests. The secretary enters patient/surgery information in computer and maintains accurate and orderly schedules for the provider. The secretary maintains order/charge entry and completion of daily reports and tasks.
 
ORGANIZATIONAL RELATIONSHIPS Accountable to the Clinical Department Manager
 
POSITION REQUIREMENTS
 
Answer telephones/Process faxes
<ol>
<li>Promptly answer the telephones using approved scripting</li>
<li>Provide assistance to patients</li>
<li>Task all clinical questions to physicians or clinical staff per clinic policy</li>
<li>Utilize instant messaging or other department communication method to immediately contact clinical personnel with urgent requests</li>
<li>Return all phone calls within one business day; urgent calls immediately</li>
<li>Provide accurate messages to all staff and task physicians with referring physician requests</li>
<li>Process incoming faxes and send out faxes as needed daily</li>
</ol>
Schedule Surgeries and Ancillary Services
<ol>
<li>Select surgery dates based upon scheduling availability, diagnosis, urgency, and MD preferences.</li>
<li>Write up surgery charge tickets with CPT and ICD-9 codes for MD approval.</li>
<li>Put global days into computer per clinic policy</li>
<li>Input surgery charges or turn in to department coder per department policy</li>
<li>Schedule Ancillary Services: document the reason whenever a diagnostic test is not scheduled at Pinehurst Surgical.</li>
<li>Schedule hospital or surgery center surgeries/tests: </li>
<li>Fax in the surgery posting sheet/orders and appropriate patient records based on procedure</li>
<li>Provide a routing slip with prioritized steps</li>
<li>Escort the patient to preadmissions as needed</li>
<li>Input appropriate orders for surgery or ancillary services</li>
</ol>
Register New Patients and Schedule Appointments
<ol>
<li>Enter or verify demographic and insurance information</li>
<li>Use ihealth task list to register patient if info is received from patient portal</li>
<li>Process incoming referrals based on clinic and department policy </li>
<li>Assess whether a referral from the primary is necessary based on patient insurance</li>
<li>Assure the patient's insurance has a contracted insurance carrier</li>
<li>Schedule the appointment</li>
<li>Provide the patient directions and any needed information to prepare them for the appointment</li>
<li>Send note to the patient and referring physician for patients who don't show up</li>
<li>Make note in patients chart for patients who cancel their appointments</li>
</ol>
Complete Pre-certifications
<ol>
<li>Verify the insurance card is up to date in the system</li>
<li>Check eligibility</li>
<li>Accurately complete the benefit form</li>
<li>Contact the insurance carrier on-line or by phone</li>
<li>Task the benefit form to the financial counselor and if the patient is present, escort the patient to the financial counselor</li>
</ol>
Order Management/Charge Entry for Clinic Charges
<ol>
<li>Input appropriate orders per provider requests</li>
<li>Follow order and request thru to completion</li>
<li>Notify appropriate person(s) if results have not been received in timely manner per department protocol</li>
<li>Keep current daily/weekly/monthly order &amp; task reports per clinic policy</li>
<li>Input provider charges on a daily basis ensuring all diagnosis and procedure codes are accurately and completely entered</li>
</ol>
General Administrative Duties
<ol>
<li>Schedule committee meetings, seminars, vacations, and personal appointments on the provider's calendar</li>
<li>Send out notifications to manager and other persons/entities of provider changes in schedule so that appropriate staffing and surgery schedule adjustments can be made</li>
<li>Collect and distribute mail</li>
<li>Contact PAS department with any clinic delays in providers arrival or clinic schedule per clinic policy</li>
<li>Complete all Disability forms and FMLA forms per clinic policy</li>
<li>Review failed fax logs</li>
<li>Correct any issues by working the hold/denial buckets</li>
</ol>
PERSONAL CHARACTERISTICS
1. Strong interpersonal abilities
2. Well organized
3. Maintains confidentiality
4. Service orientation
5. Work accurately and methodically
 
Requirements:
 
PREFERRED QUALIFICATIONS
1. Two years of experience in a medical setting preferred
2. Associate's degree in medical office administration or technology
3. Experience with ICD-10 and CPT- 4 coding
4. Experience with Microsoft Office Suite
5. Ability to relate sensitively to patients
6. Ability to communicate well
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights up to 15 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.
 
PI0980d3b24375-25405-37428023

SECRETARY II

<h3>Job Description</h3>
Job Description
We are seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!
Compensation:
$13 - $18 hourly
Responsibilities:
<ul>
<li>Use daily time records to properly process client billing with support from the accounting department</li>
<li>Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines</li>
<li>Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events</li>
<li>Be willing to take on any other necessary administrative tasks to help the firm run smoothly</li>
<li>Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested</li>
<li>Conduct legal research, when necessary, with guidance from attorneys and paralegals</li>
</ul>
Qualifications:
<ul>
<li>Comfortable working with all Microsoft Office products</li>
<li>Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary</li>
<li>Some college is preferred; high school diploma or equivalent is required</li>
<li>Organizational skills and communication skills are necessary for this position</li>
</ul>
About Company 
Our law firm had its origin in 1946 when R.M. Pugh, a Marine officer returning from WWII, sought a place to practice law. He learned of a law office for sale in Wamego, KS, from a law book salesman. In 1975, Edward W. Pugh (Ed), born in Wamego, Kansas, in 1949, returned to Wamego with his wife and a new law degree, both obtained at the University of Kansas. He joined his father in the practice of law under the new name of Pugh &amp; Pugh Attorneys. Then Jacob Pugh (Jake), a 2002 undergraduate of the University of Kansas and a 2006 graduate of Washburn University Law School, joined the firm in 2006. We continued as Pugh &amp; Pugh under the theories that three “Pughs” in the name might be redundant and that there have never been more than two practicing at one time. In 2013, the firm was incorporated and became Pugh &amp; Pugh Attorneys at Law. Seventy-five years later, the firm continues to serve generations of clients in the area with a focus on personal service.

Legal Secretary

<h3>Job Description</h3>
Job Description
Robert Half is assisting a prestigious law firm in Newark, New Jersey, with their search for a skilled&nbsp;Legal Secretary&nbsp;to provide temporary support for a busy team of attorneys. This on-site role is an excellent opportunity for legal professionals looking to sharpen their skills in a collaborative and fast-paced environment.
 
Key Details:
<ul>
<li>Location: On-site in Newark, NJ</li>
<li>Schedule: Monday–Friday, 5 days per week</li>
<li>Duration: 3 weeks to 1 month</li>
<li>Pay Rate: $25+ per hour </li>
</ul>
 
Responsibilities:
<ul>
<li>Support a team of 5 attorneys by managing complex calendars, in-person meetings, and court deadlines.</li>
<li>Perform e-filing for legal documents using local and federal court systems.</li>
<li>Maintain a high level of organization and accuracy in document preparation.</li>
<li>Administrative duties including answering calls, handling correspondence, and scheduling.</li>
</ul>
 
Requirements:
<ul>
<li>Proven experience in a legal secretary or administrative role within a law firm or legal department.</li>
<li>Strong knowledge of calendar management and e-filing systems.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Bilingual proficiency in Spanish is a plus but not required.</li>
</ul>
 
Skills in Demand:
The ideal candidate will bridge skills gaps in key areas such as eDiscovery, e-filing, and time management&nbsp;

<h3>Job Description</h3>
Job Description
Legal Secretary #4132
Lawyer Regulation - Fort Lauderdale, FL
Minimum starting salary: $42,751.09 (includes area differential) with excellent benefits
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency). 
Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.
Essential Duties and Responsibilities: 
Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.).
Types and finalizes drafted pleadings and correspondence.
Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and makes case notes in the case management system regarding call.
Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily.
Misc. (Prepare bar counsel weekly expense report in Excel, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel). Other duties as assigned.
Knowledge of:
- Correct spelling, punctuation and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
- Basic knowledge of computers, printers, copiers, scanners, and postage meter
Skilled in:
- MS Office (Outlook, Word and Excel)
- Use of personal computer
- Basic arithmetic
Ability to:
- Type sixty (60) correct words per minute
- Learn and work with various databases
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Handle multiple tasks
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
- Consistently provide an excellent service-oriented attitude
- Sit for long periods of time, hear, and converse over the telephone and key/work frequently on a computer
- Lift 5 to 10 lbs.
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. 
EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.
This position is in Fort Lauderdale, Florida and is not a remote position.

<h3>Job Description</h3>
Job DescriptionBenefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

Medical Secretary

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
<li>Englis/Spanish speaking</li>
</ul>

5,713 secretary Jobs