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<h3>Job Description</h3>
Job Description
This Job Opportunity requires&nbsp;the ability&nbsp;to&nbsp;multitask and stay organized&nbsp;under pressure. They also need to be friendly and have excellent communication and interpersonal skills. Duties include answering calls, taking messages and handling correspondence.&nbsp;As well as typing,&nbsp;filing, preparing and collating reports. Arranging appointments,&nbsp;organizing meetings and&nbsp;managing databases.&nbsp;

secretary

<h3>Job Description</h3>
Job Description
A well-regarded San Francisco-based litigation firm is seeking an experienced Litigation Legal Secretary to support a team of 4–5 attorneys on a remote, long-term, contract-to-hire basis. This position is available to provide coverage while a long-standing legal secretary is in and out over the coming months, with the potential to transition to full-time employment based on performance and mutual fit.
The firm handles a range of civil litigation matters for public and private clients, including high-profile work for the City of San Francisco and PG&amp; E. The selected candidate must be able to manage both incoming litigation requests and an existing backlog, with minimal onboarding support.
Key Responsibilities:
<ul>
<li>Prepare, revise, and finalize litigation documents including pleadings, motions, and appellate briefs</li>
<li>E-file documents in California state, federal, and appellate courts</li>
<li>Format filings in compliance with court-specific rules and procedures</li>
<li>Create tables of authorities (TOAs) and tables of contents (TOCs); perform cite checking</li>
<li>Manage attorney calendars and litigation deadlines using Filevine</li>
<li>Organize and maintain electronic case files; support trial preparation across active matters</li>
<li>Assist with general litigation support duties as needed</li>
<li>No billing, transcription, or dictation required</li>
</ul>
 
Required Qualifications:
<ul>
<li>Minimum of 5 years of litigation legal secretary experience in a law firm setting</li>
<li>Strong working knowledge of California civil litigation procedures and local court rules</li>
<li>Demonstrated experience e-filing in state, federal, and appellate courts</li>
<li>Advanced document formatting skills and familiarity with TOAs/TOCs and cite checking</li>
<li>Experience utilizing Filevine (preferred) or similar case management software to manage attorney calendars and litigation deadlines</li>
<li>Proficiency with Adobe Acrobat Pro (desktop version) for Bates stamping, PDF finalization, and document prep</li>
<li>Ability to handle competing priorities independently in a fast-paced, fully remote environment</li>
<li>Strong communication, organizational, and time management skills</li>
<li>Candidates must be based in CA or have significant AND recent CA civil litigation experience </li>
</ul>
Qualified candidates who meet the requirements above are encouraged to apply immediately. This position is ready to start as soon as this week, and the firm is moving quickly to schedule interviews. If you have the skills and experience to step into a remote litigation desk with minimal onboarding, we want to hear from you!

Legal Secretary

<h3>Job Description</h3>
Job Description
We are looking for a skilled Legal Secretary to support attorneys in a dynamic and fast-paced legal environment. This Contract-to-permanent position is located in Houston, Texas, and offers an excellent opportunity for professionals with experience in commercial litigation and insurance defense. The ideal candidate will excel in administrative tasks, legal document preparation, and court filing procedures.
 
Responsibilities:
• Prepare, proofread, and format legal documents such as pleadings, motions, discovery materials, and agreements with precision and attention to detail.
• Conduct e-filing for federal, state, and local courts, ensuring compliance with court rules and deadlines.
• Support discovery processes, including document collection, deposition preparation, and creation of privilege logs.
• Organize trial materials such as notebooks, calendars, indexes, and chronologies to assist attorneys during trials.
• Coordinate and schedule client meetings, depositions, hearings, and other legal proceedings, both virtually and in person.
• Arrange travel accommodations for attorneys and legal staff as required.
• Collaborate with firm leadership and staff to ensure seamless operational support.
• Manage legal records using electronic databases like iManage and ShareFile, maintaining confidentiality and proper organization.
• Utilize Microsoft Office Suite for drafting, communication, and research tasks.
• Stay informed about court procedures and deadlines, ensuring compliance and timely responses.
• Minimum of 5 years of experience as a legal secretary, with expertise in commercial litigation defense. • Familiarity with insurance defense litigation is highly preferred. • Proficiency in legal software platforms and electronic filing systems, including iManage and ShareFile. • Advanced skills in Microsoft Word, Excel, and Outlook. • Strong written and verbal communication abilities, with excellent grammar and attention to detail. • Highly organized and capable of managing multiple tasks in a fast-paced environment. • Self-motivated and collaborative team player with a detail-oriented approach.

<h3>Job Description</h3>
Job DescriptionDent Neurologic Institute is committed to excellence in all we do. Our culture is built on 4 key pillars: respect, quality, productivity, and wellbeing. By remaining dedicated to these values and the overall overall mission, we are dedicated to making a difference for both patients and colleagues. When you join the Dent team, you can take advantage of a variety of benefits:
<ul>
<li>Work-Life Balance with Set Scheduling (no overnight shifts)</li>
<li>Free Onsite Parking at All Locations</li>
<li>Medical, Dental &amp; Vision Plans</li>
<li>Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Critical Illness, Accident, &amp; Legal Plans</li>
<li>Wellness Program</li>
<li>Learning &amp; Development Opportunities</li>
<li>Paid Time Off</li>
<li>Paid Holidays</li>
</ul>
 
Location: Dent Tower, Amherst Location. This position is on-site.
Working Hours: Part-Time Monday-Friday, approximately 20 hours per week
Position Summary:
Act as department secretary, providing administrative support as required to ensure the effective operations of the team. To act as regulatory document specialist, helping with completion, ongoing maintenance and organization of documentation to ensure proper conduct of clinical trials for the Dent Neurosciences Research center.
Responsibilities:
<ul>
<li>Ordering and maintaining inventory of office supplies</li>
<li>Assisting with daily department correspondence and calls</li>
<li>Maintaining department financial records (bookkeeping, invoicing, accounts payable and receivable)</li>
<li>Managing calendars and scheduling</li>
<li>Creating and maintaining Investigator Site File (ISF) or regulatory binders necessary for compliance with human subject regulation</li>
<li>Responding to sponsor/study monitor requests for documents or information in a timely fashion to meet deadlines</li>
<li>Working with research staff in preparing submissions for the IRB including Initial Review Forms, Continuing Review Reports, and other documents and materials</li>
<li>Maintaining ongoing documentation and communication with IRB</li>
<li>Completing regulatory documents including FDA 1572s</li>
<li>Maintain study financial records and track research accounts, working with research staff, study sponsors, and Accounting department to ensure accurate bookkeeping, invoicing, and accounts payable/receivable</li>
<li>Working with research staff to ensure proper training and credentialing is maintained</li>
</ul>
Required Education:
<ul>
<li>Associate’s degree or higher training preferred.</li>
</ul>
 
Required Skills and Experience:
<ul>
<li>Associate’s degree or higher training preferred.</li>
<li>Previous secretarial or administrative assistant experience strongly preferred.</li>
<li>Previous regulatory document specialist experience is not required; training will be provided</li>
<li> Excellent organizational and documentation skills and attention to detail</li>
<li>Strong interpersonal and communication skills</li>
<li>Ability to problem-solve independently</li>
<li>Computer skills: Microsoft Word, Microsoft Excel, Email</li>
<li>Ability to manage multiple projects at different stage</li>
<li>High level of communication of interaction with others is required via direct verbal and telephone dialog and in written form; nature of interactions is to give or receive information and knowledge, and to instruct.</li>
</ul>
 
Compensation:
<ul>
<li>Most candidates will start within the first quartile of the pay range</li>
<li>Rates are commensurate with experience</li>
</ul>
 
AAP/EEO Statement
Dent Neurologic Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 20 hours/week

Research Secretary

<h3>Job Description</h3>
Job Description
SUMMARY:
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a full-time, 40 hours/week (8:00AM-4:30PM, Monday-Friday) position located at The Miriam Hospital. Candidates with the ability to communicate effectively in both English and Spanish are strongly encouraged to apply.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Dermatology’s values of patient care priority, dignity, collaboration, integrity and quality in support of our mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Responsible for knowing and acting in accordance with the Brown Dermatology’s Compliance Program and Code of Conduct.
Consistently practices the Brown Dermatology’s Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments.</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) and deductibles for services rendered when applicable (at check in or at check out.)</li>
<li>Collect patient balances.</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit.</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology and medical insurance policies, procedures and requirements.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
<li>Spanish language proficiency is a plus.</li>
</ul>
 
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

 
Brown Dermatology requires employees to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions. 
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Dermatology welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.
 
 Monday-Friday, 8:00AM - 4:30PM

Medical Secretary

<h3>Job Description</h3>
Job Description
Answering phone calls, scheduling and getting prior authorization etc...

Secretary

<h3>Job Description</h3>
Job Description
Answering phones and setting appointments

<h3>Job Description</h3>
Job DescriptionLooking for a secretary for a small construction office. Job Description:&nbsp;
<ul>
<li>Proficient use of Quickbooks, preferred</li>
<li>Handling invoices</li>
<li>Record keeping</li>
<li>General office duties</li>
<li>Assisting with correspondence and scheduling</li>
<li>Running occasional errands</li>
</ul>
Experience:
<ul>
<li>3-5 years secretarial experience</li>
<li>Quickbooks, preferred</li>
</ul>
Requirements:
<ul>
<li>Preferred Quickbooks experience</li>
<li>Great customer service skills</li>
<li>Organized</li>
</ul>
Benefits:
<ul>
<li>Paid sick time off</li>
<li>Aflac</li>
<li>401k Matching</li>
<li>Bonuses</li>
</ul>
Pay:
<ul>
<li>Based on experience</li>
</ul>
Job Hours:
<ul>
<li>Part time</li>
<li>7:30am - 2pm</li>
</ul>

<h3>Job Description</h3>
Job Description
Order entry
Answering incoming phone calls
Basic office duties
Filing and paperwork

<h3>Job Description</h3>
Job Description
Job Title: Legal Secretary Location: San Diego, CA&nbsp;
Job Summary: We are seeking a detail-oriented and professional Legal Secretary to join a dynamic legal team in the San Diego area. The ideal candidate will provide high-level administrative support to attorneys and paralegals, ensuring the efficient operation of legal processes in a fast-paced law office.
Key Responsibilities:
<ul>
<li>Prepare, proofread, and format legal documents, including correspondence, pleadings, contracts, and discovery</li>
<li>File legal documents with state and federal courts (e-filing experience required)</li>
<li>Manage attorney calendars, schedule meetings, and coordinate court appearances</li>
<li>Maintain and organize legal files, both physical and electronic</li>
<li>Assist with client communication, intake, and follow-up</li>
<li>Perform administrative tasks such as time entry, billing support, and travel arrangements</li>
<li>Coordinate with court staff, opposing counsel, and clients as needed</li>
<li>Monitor deadlines and ensure timely filing and service of legal documents</li>
</ul>
Qualifications:
<ul>
<li>3+ years of experience as a Legal Secretary (California experience preferred)</li>
<li>Strong knowledge of legal terminology, procedures, and court filing requirements</li>
<li>Proficiency in Microsoft Office Suite and legal practice management software (e.g., Clio, ProLaw, or similar)</li>
<li>Excellent communication, time management, and organizational skills</li>
<li>Ability to work independently and handle confidential information with discretion</li>
<li>Notary Public or willingness to become certified is a plus</li>
</ul>
Preferred Practice Areas: Litigation, Family Law, Real Estate, or Corporate Law (can be customized)
Salary Range: $50,000 – $65000 annually, depending on experience (plus benefits including medical, dental, 401(k), and paid time off)
Schedule: Full-time, Monday–Friday
Company DescriptionMarquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities. Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path. Apply with us! 
<h3>Company Description</h3>
Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.\r\n\r\nMarquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.\r\nApply with us!

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