Job Description
Job Description
Job Order Request – Secretary:
Dept/Division: Fiscal Services
Location: LIC, NY 11101
Number of temporary Employees requested: (1)
Requested Start Date: ASAP
Requested End Date: TBD
Work Hours: 8:30 – 5PM
Explain the function(s) to be performed by the requested staff member:
- Lend administrative support to Director, Operations in fiscal services.
- Assist in the production and review of weekly Workload Reports (WLR)
- Assist in the production and review of various monthly and quarterly reports
- Attend weekly WLR meetings with A&E
- Review as needed for projects active in RFC and Bid & Award.
- Assist in for all CIP projects active in Construction and Closeout
- Review various internal reports and take related action as needed. This may include, but is not limited to, schedule and/or SAS updates or follow-up with PTS team, A&E, CPM, or CM
- Update PTS upon phase completion and project turnover. This entails thorough review of project documents and entering relevant information into PTS.
- Assist with various special projects, such as procedure updates, and one-off reporting requests, as directed
- Ensure data accuracy in PTS while performing all other tasks (this job requires attention to detail)
- Update comments in PTS for various departments.
- Good Communication
- Good analytical skills
- Can work independently and in a team setting
- Knows Excel, Pivot tables
- Gather, review and update information into various SCA applications.
- HS Diploma/GED
- 4 years of FT clerical and administrative experience.
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