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<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented and organized Receptionist to join our team in Mt. Pleasant, South Carolina. This contract to permanent position offers an exciting opportunity to be the first point of contact for visitors, manage administrative tasks, and support daily office operations. The ideal candidate will bring excellent communication skills and a proactive approach to ensuring the office runs smoothly.
 
Responsibilities:
• Welcome and assist visitors with courtesy and attention to detail.
• Manage a multi-line phone system, including answering and directing calls efficiently.
• Perform accurate data entry and maintain organized records.
• Coordinate email correspondence and respond promptly to inquiries.
• Schedule appointments and maintain calendars for office staff.
• Prepare reports and assist with additional administrative tasks as needed.
• Organize and maintain filing systems to ensure easy access to information.
• Uphold detail-oriented phone etiquette in all interactions.
• Collaborate with team members to ensure seamless office operations.
• Proven experience handling multi-line phone systems in a detail-oriented setting. • Strong customer service skills and ability to build positive relationships. • Proficiency in Microsoft Excel, Outlook, and Word. • Exceptional organizational and file management skills. • Ability to schedule appointments and coordinate calendars effectively. • Excellent interpersonal and communication skills. • Demonstrated ability to perform accurate data entry and manage correspondence. • Experience in receptionist duties while maintaining a detail-oriented demeanor.

Receptionist

<h3>Job Description</h3>
Job Description
Are you a detail-oriented professional with excellent organizational and communication skills? Do you thrive in a dynamic and flexible work environment? We are looking for a dependable Secretary to join our client's team on an as-needed basis. This is a contract role providing essential administrative and clerical support during periods of staff vacation or time off.
Position Details:
<ul>
<li>Role Type:&nbsp;Contract</li>
<li>Schedule:&nbsp;Required availability within first shift hours, based on the organization’s needs.</li>
<li>Location:&nbsp;Cedar Rapids, Iowa </li>
</ul>
Key Responsibilities:
<ul>
<li>Provide&nbsp;clerical support&nbsp;as needed to maintain smooth office operations.</li>
<li>Answer and manage&nbsp;phone calls&nbsp;professionally, directing or escalating inquiries as appropriate.</li>
<li>Greet and assist guests&nbsp;upon arrival, ensuring a welcoming and professional atmosphere.</li>
<li>Perform&nbsp;data entry&nbsp;duties accurately and efficiently, ensuring the integrity of records.</li>
<li>Assist with&nbsp;documentation, including filing, organizing, and processing paperwork.</li>
<li>Multitask effectively while prioritizing assignments based on urgency and deadlines.</li>
</ul>
 
Requirements:
<ul>
<li>Proven experience in a&nbsp;secretarial, administrative, or clerical role.</li>
<li>Strong&nbsp;organizational skills&nbsp;with attention to detail and accuracy.</li>
<li>Excellent&nbsp;verbal and written communication skills.</li>
<li>Proficiency with&nbsp;Microsoft Office Suite&nbsp;(Word, Excel, Outlook) and basic computer skills.</li>
<li>Ability to collaborate effectively and&nbsp;adapt to varying workloads.</li>
<li>Reliable, punctual, and available during the outlined hours when needed.</li>
</ul>
What Is Offered:
<ul>
<li>Opportunity to work on a&nbsp;flexible schedule&nbsp;with the chance to support a dynamic and professional team.</li>
<li>A supportive work environment that values your role as a vital contributor.</li>
</ul>

<h3>Job Description</h3>
Job Description2nd Shift Receptionist/Scheduler position at busy Mental Health Counseling Practice2p to 8p Monday - Friday20-30 Hours per week: 2 weeks paid vacation, 9 paid holidays.Pay Rate depending upon level of experience
<ul>
<li>Send Resume, Cover Letter and 3 professional references to 4320 Dexter Avenue, Erie, PA 16504 c/o ML Rote.</li>
</ul>
Must have the following skills and qualities:
<ul>
<li>Must be competent with Basic Computer, Social Media, Technology Knowledge skills&nbsp;</li>
<li>Excellent, Positive Customer Service Skills</li>
<li>High School Diploma or equivalent, (prefer Associates Degree)</li>
<li>Professional, Ethical Behavior and Attitude</li>
<li>Trustworthy, Cooperative Team Player</li>
<li>Excellent Communication Skills</li>
<li>Works well with others and independently, patience with many personalities</li>
<li>Excellent Organizational and Multi-Tasking Skills</li>
<li>Openness to learning new skills, Adaptability to change</li>
<li>Understands and adheres to Confidentiality and HIPAA laws, has healthy boundaries</li>
<li>Excellent technology skills i.e. cell phones, text communication, faxing, emails, website navigation, laptops, social media, etc.</li>
<li>Responsible, accountable, excellent work ethic</li>
<li>Proficiency with Google Calendar and scheduling with EHR system “Simple Practice”</li>
<li>Basic understanding of insurances and insurance billing</li>
<li>Sensitivity &amp; compassion to Diversity, people with Mental Health related challenges</li>
<li>Takes Direction in a Cooperative and Open manner</li>
</ul>
Job Type: Part-timePay: $10.00 - $15.00 per hour&nbsp;Benefits:·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Be part of an Awesome, Fun Work Environment and Team·&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Paid time off Schedule:
<ul>
<li>Monday to Friday</li>
<li>No weekends</li>
</ul>
Ability to commute/relocate:
<ul>
<li>Must be a resident of and live in the Erie, PA Area&nbsp;</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title Receptionist/Administrative Assistant
Job Summary
<ul>
<li>Answers inquiries to clients and provides administrative assistance to office manager.</li>
</ul>
General Accountabilities
<ul>
<li>Greets visitors and obtains name and other pertinent information, notifying appropriate individuals of visitor's arrival.</li>
<li>Answers and routes calls, as necessary, to appropriate individuals or provides information in accordance to company's policy.</li>
<li>Accurately takes and delivers messages.</li>
<li>Maintains log of all calls requiring further action.</li>
<li>Accepts and signs for packages, and notifies addressee of package arrival.</li>
<li>Performs a variety of routine clerical tasks.</li>
<li>Maintains clean and orderly reception area.</li>
<li>Retrieves, sorts and delivers mail.</li>
<li>Types and proofs variety of letters, memoranda, forms and reports in an accurate and efficient fashion.</li>
<li>Typically uses word processing equipment or a personal computer.</li>
<li>Routes incoming mail.</li>
<li>Schedules closings and appointments for staff.</li>
<li>Makes travel arrangements.</li>
<li>Establishes and maintain files and records.</li>
<li>Orders office supplies as necessary.</li>
<li>Performs a variety of clerical duties</li>
<li>*The company reserves the right to add or change duties at any time.</li>
</ul>
Job Qualifications
<ul>
<li>Education: High school diploma or equivalent</li>
<li>Experience: Office work experience required</li>
<li>Bi-lingual: Fluent speaking in Spanish and English required</li>
</ul>
Skills
<ul>
<li>Excellent verbal and written communication</li>
<li>Service orientation</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Oakland, California. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This position requires strong communication skills and the ability to handle multiple tasks in a fast-paced environment. Responsibilities: • Operate a multi-line phone system to manage incoming calls efficiently. • Greet and assist visitors in a friendly and detail-oriented manner. • Direct calls to the appropriate departments or individuals. • Maintain a clean and organized reception area. • Handle inquiries and provide accurate information to callers and guests. • Perform administrative tasks such as scheduling appointments and managing correspondence. • Assist with switchboard operations involving up to 10 phone lines. • Ensure confidentiality and professionalism in all interactions. • Support team members with additional tasks as needed.• Proven experience as a receptionist or in a similar role. • Proficiency in managing multi-line phone systems, including switchboards with up to 10 lines. • Strong verbal and written communication skills. • Ability to multitask and prioritize in a dynamic environment. • Friendly and detail-oriented demeanor. • Basic proficiency in office software and scheduling tools. • High school diploma or equivalent education. • Availability to work part-time hours as required.

<h3>Job Description</h3>
Job Description
We are looking for an organized and proactive Receptionist to join our team in St. Rose, Louisiana, on a shot-term contract to permanent basis. In this role, you will be responsible for providing administrative support and ensuring smooth day-to-day office operations. This is an excellent opportunity to contribute to a growing insurance company while advancing your career in administrative services.
 
Responsibilities:
• Handle a variety of administrative tasks, including paperwork management and filing.
• Communicate effectively with mortgage companies, ensuring timely and accurate exchanges.
• Welcome and direct visitors, maintaining an attentive and friendly environment.
• Perform word processing, faxing, and other clerical duties as required.
• Collaborate with team members to provide support on diverse projects.
• Conduct internet research to assist with company tasks and initiatives.
• Maintain and update records using Microsoft Word and Excel.
• Ensure all office operations are organized and efficient.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong internet research skills to support administrative tasks.
• Excellent written, verbal, and interpersonal communication abilities.
• A minimum of 1 year of experience as an Administrative Assistant is preferred.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• High attention to detail and organizational skills.
• Ability to work independently and collaborate with team members.
 
 
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers.&nbsp;Apply today!

<h3>Job Description</h3>
Job Description
Association Headquarters is seeking a Receptionist to oversee the front desk operations of the company, including inbound calls to the office, or calls routed to the Operator from client call processors. The Receptionist's priority is to transfer callers professionally and efficiently to their desired destination. In addition to processing inbound calls, this position is also responsible for greeting all visitors to the office, opening, and disseminating all incoming mail delivered by the USPS, and all faxes received electronically. This position reports directly to the Director of Facilities Management. Below are the responsibilities associated with this position:
APPLICATION INSTRUCTIONS
To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.
RESPONSIBILITIES
<ul>
<li>Process all inbound calls to the office from all sources.</li>
<li>Open all incoming USPS mail daily, and sort into the appropriate slot of the Mail Distribution Center (MDC).</li>
<li>Receive all incoming faxes electronically; open to view recipient, and then forward to appropriate person/client/department.</li>
<li>Keep Reception area stocked with AH newsletters and marketing materials.</li>
<li>Greet all visitors to the office, then announce visitor to appropriate staff member (if applicable). Keep small refrigerator stocked with water for visiting guests.</li>
<li>Assist with special projects from staff or the mailroom.</li>
<li>Receipt of Checks:</li>
<li>Receive checks through US Mail or from client staff. Sort checks by client, date stamp accompanying documentation and attached documentation to check. Place checks in client folders and put in Accounting Dept. slot of MDC.</li>
<li>Distribution of Checks/Documentation</li>
<li>Receive back from Accounting the Daily Check Log, copies of checks and backup documentation and place in appropriate client slot in MDC.</li>
</ul>
MEASURING SUCCESS
<ul>
<li>Employee, management and client satisfaction with phone and visitor interactions.</li>
<li>Customer Service skills.</li>
<li>Attentiveness to incoming calls.</li>
<li>Ability to handle difficult callers in a professional and efficient manner.</li>
<li>Demonstrated knowledge of job techniques and practices.</li>
<li>Ability to complete assignments with little to no supervision.</li>
</ul>
 QUALIFICATIONS
<ul>
<li>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li>
</ul>
EDUCATION/ EXPERIENCE/REQUIRED PROFICIENCIES
<ul>
<li>Bachelor's degree preferred; high school diploma required.</li>
</ul>
LANGUAGE SKILLS
<ul>
<li>Ability to effectively communicate both orally and in written form with management, internal and external customers.</li>
</ul>
REASONING ABILITY
<ul>
<li>Demonstrate the ability to anticipate and solve practical problems or resolve issues.</li>
</ul>
 PHYSICAL DEMANDS/ WORK ENVIRONMENT:
<ul>
<li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li>
<li>This position may require travel. This may include the ability to drive a car or travel on public transportation such as trains and airplanes.</li>
<li>Individuals may need to sit or stand for extended periods of time; may require walking for periods throughout the day. Requires ability to use a computer, read a computer screen, use of a telephone and other office equipment as it relates to the work. Reaching above shoulder height, below the waist or lifting to move or access materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds for files, presentation equipment/documents and computer printouts on certain occasions. Vision acuity: duties may require the ability to identify and discern colors accurately, to focus and see both close and far away. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.</li>
</ul>
What we offer - Employee Company Benefits
<ul>
<li>Hybrid / Flexible work schedules available</li>
<li>Medical, Dental, and Vision</li>
<li>Company paid basic life insurance, short-term, and long-term disability</li>
<li>Voluntary Life Insurance - Employee Paid</li>
<li>AFLAC available</li>
<li>Paid Time Off (PTO) accrual and Paid holidays</li>
<li>401k retirement plan available</li>
<li>On-site Fitness Center, open 24/7</li>
<li>Gym reimbursement program</li>
<li>Training and Development opportunities</li>
</ul>
What sets us apart
<ul>
<li>Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees</li>
<li>Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America</li>
</ul>
Who is AH?
AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings &amp; Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.
Our Diversity, Equity, &amp; Inclusion Statement
Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.
For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter.
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and customer-focused Receptionist to join our team on a Contract to permanent basis in Cupertino, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. This position offers the opportunity to support various administrative tasks while contributing to the smooth operation of the office. Responsibilities: • Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate personnel or location. • Manage incoming phone calls using a multi-line phone system and ensure prompt and accurate responses. • Handle incoming and outgoing mail, packages, and correspondence efficiently. • Perform administrative tasks such as data entry, document filing, and maintaining organized records. • Maintain the cleanliness and orderliness of the reception area to uphold a detail-oriented appearance. • Schedule and manage appointments, ensuring the calendar is up-to-date and conflicts are minimized. • Provide support for office operations, including assisting with special projects and ad hoc tasks as needed. • Collaborate with team members to ensure seamless communication and operations across departments.• High school diploma or equivalent; additional certifications or associate degree preferred. • At least 1 year of experience in a receptionist or administrative role. • Proficiency in handling multi-line phone systems and managing inbound calls with a detail-oriented approach. • Strong communication skills, both verbal and written, with a customer-service-oriented approach. • Ability to multitask and prioritize tasks effectively in a fast-paced environment. • Detail-oriented demeanor and ability to interact with diverse individuals in a courteous manner. • Familiarity with basic office equipment and software, including data entry systems. • Self-motivated and capable of working independently while contributing to team goals.

<h3>Job Description</h3>
Job DescriptionDescription:
Trout CPA, a full service public accounting firm, is seeking a Receptionist for our Lancaster office (Oregone Pike). The Receptionist will be the first point of contact for visitors including clients and vendors. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to manage various administrative tasks efficiently.
 
Key Responsibilities:
<ul>
<li>Greet and welcome clients and visitors in a friendly and professional manner.</li>
<li>Answer and direct phone calls to appropriate staff members.</li>
<li>Manage incoming and outgoing mail, including sorting, distributing, and preparing for delivery.</li>
<li>Schedule appointments, meetings, and maintain calendars for staff.</li>
<li>Assist with administrative tasks such as data entry, document preparation, sorting, and scanning of client documents.</li>
<li>Maintain the reception and meeting areas, ensuring they are clean and organized.</li>
<li>Assist in coordinating office supplies and replenishing stock as needed.</li>
<li>Support the team with additional clerical duties as required.</li>
<li>Coordinate in-office events/meals for employees and clients.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent</li>
<li>Two (2) or more years experience in a receptionist or administrative role preferred, especially in a professional services environment</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment</li>
<li>Previous experience with a CRM database is highly desirable.</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong organizational skills with the ability to multitask and prioritize</li>
<li>Professional appearance and attitude</li>
<li>Ability to handle confidential information with discretion</li>
<li>Friendly, customer-service oriented personality</li>
</ul>

<h3>Job Description</h3>
Job Description
Receptionist
Reports to Office Manager
 
Background: Cahaba Medical Care Foundation is a community health center organization providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, and Chilton counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care. 
Travel may be required from time to time to complete assigned responsibilities.
 
Responsibilities &amp; Duties
 In accordance with policies &amp; procedures: 
<ul>
<li>
Answer the telephone in a courteous and professional manner within 3 rings 
</li>
<li>
Receive and convey messages in writing, verbally and electronically 
</li>
<li>
Assist patients and their families in a compassionate manner 
</li>
<li>
Make appointments following preset scheduling rules
</li>
<li>
Fax documents 
</li>
<li>
Scan documents 
</li>
<li>
File documents 
</li>
<li>
Prepare documents for mail-out 
</li>
<li>
Open and distribute incoming mail 
</li>
<li>
Assist in routing telephone calls and messages to the appropriate staff
</li>
<li>
Collect copayments at each patient encounter, and, if necessary, make bank deposits in accordance with financial policy
</li>
<li>
Check and transcribe demographic information from the patient intake sheet to their electronic medical chart to ensure correct demographic information on each patient
</li>
<li>
Is able to appropriately triage telephone calls from other health care facilities or from other nurses or physicians to the appropriate clinical staff in a timely manner
</li>
<li>
Communicate with providers effectively about patient and scheduling conflicts (i.e. double booking, rescheduling, follow-ups with a different provider)
</li>
<li>
Ensure that each patient has the correct forms to fill out prior to each patient encounter (demographics, medical record release, HIPAA, well child check forms, new patient intake forms, etc.)
</li>
<li>
Ask patient for updated insurance information, verify insurance eligibility, and screen patients for sliding fee eligibility based on income and household size information
</li>
<li>
Explain sliding fee application process to potentially eligible patients
</li>
<li>
Perform any other duties assigned by a supervisor
</li>
</ul>
 
 
Qualifications:
<ul>
<li>
Excellent communication and interpersonal skills
</li>
<li>
Excellent ability to multitask
</li>
<li>
Attention to detail 
<ul>
<li>
Due to the nature of the job, needs to take detailed messages that are forwarded to the right staff member that has all correct information about the person that call
</li>
<li>
Vitally important that all demographic data is entered into each pt’s medical record correctly
</li>
</ul>
</li>
<li>
Flexibility
</li>
<li>
Minimum of a high school diploma
</li>
<li>
Prompt, regular attendance at the office
</li>
</ul>

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