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<h3>Job Description</h3>
Job Description
We are searching for a fully bilingual office assistant (Spanish and English) to provide administrative support for our busy immigration law firm in White Plains, New York. This position is full-time and in person. You will be responsible for answering the phones and taking accurate messages for clients in English and Spanish, and answering questions in a friendly and timely manner. You will translate when needed.
 
You will implement office standards to streamline our processes, scheduling appointments, and ordering office supplies. The position requires attention to detail and the use of CRMs to include Lawmatics, My Case, and INS Zoom. You will be required to send correspondence to the client to follow up on cases, payments, and invoices. You will also be responsible for following up with clients after consultations and creating/sending retainers, sending out mailings to the Court and clients, and also keeping the file room in a neat and orderly manner. Each day, you will also scan the mail and upload the documents to our systems and send out the mail to clients as needed.
 
You will also file notices and documents and upload them to MY CASE. You will place original notices in client files. The Assistant will put files away in the cabinets each day in alphabetical order (some heavy) and have the files ready when clients come to the office for their meetings.
 
Applicants should be extremely thorough, possess excellent communication skills in English and Spanish, and have some knowledge of law or a background in a law office or immigration law. Send us your resume today to become part of the team!
Compensation:
$23 - $26 hourly
Responsibilities:
<ul>
<li>Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates</li>
<li>Purchase office equipment when appropriate </li>
</ul>
<ul>
<li>Perform filing duties and upload digital files to our CRM and place original approval notices in files</li>
<li>Follow up with clients relating to payments and overdue invoices</li>
<li>Send client approval notices and correspondence about their cases</li>
<li>Perform translations</li>
<li>Answer phones and relay accurate messages in English and Spanish</li>
<li>Follow up with the client relating to appointments, retainers, and payments</li>
</ul>
Qualifications:
<ul>
<li>Customer service experience in our industry is preferred</li>
<li>Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues</li>
<li>History of being deadline-driven and extremely organized</li>
<li>High school diploma or GED required</li>
<li>Shows great interpersonal skills and excellent written communication</li>
</ul>
<ul>
<li>Must speak, read, and write both Spanish and English fluently</li>
</ul>
About Company 
Henner Law Group P.C. is an immigration law firm based in White Plains, New York.

Office Assistant

<h3>Job Description</h3>
Job DescriptionBernhard Capital Partners, a client in the financial services and private equity industry, is seeking a highly organized, professional, and dependable office assistant to support daily operations in their New Orleans, Louisiana office. Emergent Method is facilitating this search on their behalf. The ideal candidate is proactive, detail-oriented, and capable of managing a wide range of administrative and operational responsibilities. This role requires strong communication skills, exceptional customer service, and the ability to work both independently and collaboratively in a fast-paced, dynamic environment. This is a full-time, on-site position based in New Orleans. Key responsibilities include, but are not limited to, the following:
<ul>
<li>Serve as the primary point of contact for the office, providing a welcoming and professional environment</li>
<li>Answer and route phone calls and emails in a timely, courteous manner</li>
<li>Greet and assist visitors and manage all front desk responsibilities</li>
<li>Oversee incoming and outgoing mail, deliveries, packages, and courier services</li>
<li>Assist with scheduling meetings and maintaining calendars as directed</li>
<li>Set up, break down, organize, and maintain conference and meeting rooms</li>
<li>Support staff with clerical tasks, data entry, document preparation, and office errands</li>
<li>Help prepare internal reports, presentations, and other administrative documents</li>
<li>Maintain inventory of office and kitchen supplies, anticipating needs and placing orders</li>
<li>Monitor office equipment and coordinate maintenance or replacement as needed</li>
<li>Coordinate facility-related needs, including service requests and routine maintenance</li>
<li>Assist with travel arrangements and expense reporting</li>
<li>Support HR-related activities, including new hire onboarding coordination and workstation setup</li>
</ul>
Minimum qualifications include:
<ul>
<li>High school diploma or equivalent; post-secondary educational degree is preferred</li>
<li>At least two years of experience in office administration, operational support, customer service, reception, or similar administrative functions</li>
<li>Ability to work in an office setting during standard business hours</li>
<li>Strong customer service skills with the ability to anticipate the needs of the client </li>
<li>Strong attention to detail, organization, and ability to multitask and manage multiple priorities simultaneously</li>
<li>Effective time management and strong organizational skills </li>
<li>Proficiency in Microsoft Office and general computer literacy</li>
<li>Ability to communicate clearly and professionally, both verbally and in writing, with team members, clients, and visitors</li>
<li>Reliability, professionalism, and a positive attitude dedicated to supporting staff and providing excellent service</li>
<li>Flexibility to adapt to changing priorities and needs in a dynamic office environment</li>
</ul>
Emergent Method and associated entities are equal opportunity employers. We do not discriminate against employees or applicants for employment on any legally recognized basis or any protected class under federal, state, or local law. &nbsp;
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<h3>Job Description</h3>
Job Description
Construction Office Assistant (Part-Time)
Pay: $16/hour
Schedule: Monday–Friday | 8:30 AM – 3:30 PM
 
We are seeking a reliable and organized Construction Office Assistant to support daily office operations in a fast-paced construction environment. This part-time role is ideal for someone who enjoys multitasking, working with people, and keeping an office running smoothly.
 
Responsibilities
 
Prepare and send construction proposals
 
Answer, route, and dispatch incoming phone calls
 
Greet customers and provide excellent customer service
 
Maintain filing systems and general office organization
 
Manage emails and written correspondence
 
Provide administrative support to the General Manager and Vice President
 
Qualifications
 
Professional, friendly, and dependable demeanor
 
Strong organizational and communication skills
 
Comfortable using phones, email, and basic office software (e.g., Microsoft Office)
 
Prior office or administrative experience is a plus
 
What We Offer
 
Consistent weekday schedule
 
Supportive team environment
 
Opportunity to gain experience in the construction industry
 
If you’re detail-oriented, personable, and looking for a stable part-time opportunity, we’d love to hear from you.
• Previous experience in receptionist or administrative roles is preferred but not required. • Strong organizational skills and attention to detail. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Proficiency in using basic office equipment and software, including scanners and email platforms. • Excellent verbal and written communication skills. • Comfortable handling inbound calls and providing customer service. • Demonstrated ability to maintain confidentiality and professionalism. • Willingness to learn and adapt to new tasks as needed.

<h3>Job Description</h3>
Job Description
We are looking for the right person that can provide general clerical and reception support to ensure smooth daily office operations, handling tasks like answering phones, greeting visitors, managing mail, data entry and billing, ordering supplies, and assisting customers, agents, and staff. This position requires strong organizational, communication, computer skills and minimal accounting experience.
Company DescriptionLocal property insurance carrier insuring farms, homes and renters in Central &amp; Eastern Iowa for over 100 years. We succeed by being local, knowing our customers, and building lasting relationships with our independent agents, 
<h3>Company Description</h3>
Local property insurance carrier insuring farms, homes and renters in Central &amp; Eastern Iowa for over 100 years. We succeed by being local, knowing our customers, and building lasting relationships with our independent agents,

<h3>Job Description</h3>
Job Description
Company Overview
At Allia Health, the umbrella organization for Southend Pharmacy, Brello Health, and Woven, we don’t just follow industry trends—we redefine them. Our mission is to commoditize anti-aging solutions, making them affordable and accessible to the average consumer—not just the wealthy. By offering customized and cost-effective wellness products that follow cost-containment models, we aim to improve people’s quality of life and meet them wherever they are on their health journey.
Job Summary
Allia Health Group is looking for a reliable and organized Part-Time Office Assistant to help keep our onsite pharmacy and office running smoothly. This role is perfect for someone who enjoys staying busy, keeping things organized, and supporting a team in a hands-on environment.
You’ll play an important role in maintaining a clean, welcoming workspace while assisting with daily administrative tasks. If you’re proactive, detail-oriented, and looking for steady part-time work in a collaborative healthcare setting, we’d love to meet you.
Schedule: 24–30 hours per week, onsite
Key Responsibilities
Office Operations &amp; Facilities Support
<ul>
<li>Help maintain a clean, organized, and professional office environment, including workspaces, conference rooms, kitchen areas, and restrooms</li>
<li>Monitor, manage, restock office, kitchen, and restroom supplies daily or as needed</li>
<li>Partner closely with the Office Manager to support overall office functionality and daily operations, including back-up reception support</li>
<li>Coordinate and assist with event setup and post-event cleanup for pharmacy activities</li>
</ul>
Administrative Support
<ul>
<li>Perform general administrative tasks including filing, scanning, photocopying, printing, and document organization</li>
<li>Assist with record maintenance and document preparation to support internal teams</li>
<li>Manage incoming and outgoing mail and packages, ensuring timely distribution and tracking</li>
<li>Support cross-functional teams with administrative needs and special projects </li>
</ul>
Qualifications
Required High School Diploma or GED required
<ul>
<li>Minimum of 1 year of experience in an office assistant, administrative assistant, or similar support role</li>
<li>Strong organizational skills with the ability to manage multiple priorities</li>
<li>High attention to detail and commitment to maintaining a professional office environment</li>
<li>Dependable, punctual, and comfortable working onsite for 24-30 hours per week</li>
<li>Clear and professional verbal and written communication skills Preferred</li>
<li>Familiarity with handling sensitive or confidential information</li>
<li>Experience using Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)</li>
<li>Ability to thrive in a fast-paced, collaborative environment</li>
</ul>

Physical Requirements
<ul>
<li>Ability to communicate effectively in person, over the phone, or via virtual meeting</li>
<li>Ability to stand and move between office suites while onsite and various areas within the facility as needed to perform essential job functions throughout the workday.</li>
<li>Ability to lift 25 pounds </li>
</ul>
Allia Health Group is unable to offer visa sponsorship at this time. Candidates must be legally authorized to work in the United States without current or future sponsorship.
Equal Opportunity Employer Statement
Allia Health Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
If you have any questions or require accommodations during the application process, please contact <a href="mailto:hr@alliahealth.co" target="_blank">hr@alliahealth.co</a>.
 Monday - Friday 24-30 hours per week.

<h3>Job Description</h3>
Job Description
Fox Motors has an Office Assistant opening in Baldwin, Michigan at Fox Powersports Peacock. You would contribute to our overall vision, "Working together moving people throughout life," by providing support to the office manager and dealership teams. 
KEY RESPONSIBILITIES
The Office Assistant is a team player that compiles and maintains records of the business transactions and office activities of the dealership. As Office Assistant, you are responsible for preparing a variety of accounting statements and reports for the management team. Fox Motors is looking for an Office Assistant that loves helping others, has a desire to grow and is detail oriented. If you are ready to put your career in gear, Apply Now!
This is an entry level position and great way to start your career in accounting or finance. 
Key responsibilities include the following. Others may be assigned.
<ul>
<li>Prepares and sends out receipts, bills, policies, invoices, statements, and checks.</li>
<li>Records orders for merchandise, supplies, or service.</li>
<li>Receives, counts, and pays out cash.</li>
<li>Computes wages, taxes, premiums, commissions, and payments.</li>
<li>Provides backup support for any accounting or service clerical position on an as-needed basis.</li>
<li>Handles special accounting projects as instructed by the office manager.</li>
<li>Maintains office equipment (i.e., copiers, printers, fax machines, etc.). Trains dealership personnel in its use and troubleshoots problems.</li>
</ul>
SKILLS &amp; EXPERIENCE
<ul>
<li>Bachelor's degree (B. A.) in Accounting, Finance, Business Administration, or one to three years related experience and/or training; or equivalent combination of education and experience.</li>
<li>Detail oriented.</li>
<li>Excellent communication skills.</li>
<li>Proficient in Microsoft systems.</li>
</ul>
WHAT FOX MOTORS OFFERS
<ul>
<li>Paid Vacation, PTO, and Holidays</li>
<li>Medical, Dental and Vision</li>
<li>401(k) with Employer Match</li>
<li>Flex Spending</li>
<li>Group Life Insurance (Company Paid)</li>
<li>Short-Term and Long-Term Disability</li>
<li>Supplemental Life Insurance</li>
<li>Accident Insurance</li>
<li>Employee Assistance Programs</li>
<li>Employee Discounts</li>
<li>Wellbeing Program</li>
<li>Growth and Development Opportunities</li>
</ul>
As a Top 150 Dealer Group, we are dedicated to bringing both our employees and customers only the best experience. The vision of Fox Motors is working together moving people throughout life and our primary focus as a Fox Family is finding ways to give back to our employees, community, and customers as a team. We have a passion to see our team develop and grow with Fox University that provides development programs for sales, technicians, and management. Put your career in gear at Fox Motors and apply today!

<h3>Job Description</h3>
Job Description
We are seeking a motivated and detail-oriented Office Assistant to join our fast-paced team. This is an excellent opportunity with room for advancement in a dynamic and expanding company.
Responsibilities &amp; Requirements:
<ul>
<li>Ability to multi-task and prioritize in a busy office environment</li>
<li>Strong attention to detail and a high level of accuracy</li>
<li>Excellent work ethic, organization, and communication skills</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook, etc.)</li>
<li>Professional demeanor with a collaborative, team-oriented mindset</li>
</ul>
We are willing to train the right candidate who demonstrates competence, reliability, and a desire to grow with our team.
To Apply:
Please mail your resume along with salary history to:
Goldin Metals, Inc.
14231 Seaway Rd, Suite 7000
Gulfport, MS 39503

<h3>Job Description</h3>
Job Description
OFFICE ASSISTANT /BOOKKEEPER ASSISTANT
Part time (Temporary)
PrideStaff is seeking a detail-oriented and experienced Office Assistant/Bookkeeper Assistant to support the daily administrative and financial operations of a Home Owners Association in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager. Hours: Mon, Wed,&nbsp;Fri 9am -2:00pm (Part Time - Temporary) Pay Rate: $22.50 / Hr. Location: Fort Myers OFFICE Assistant /BOOKKEEPER Assistant&nbsp; ESSENTIAL RESPONSIBILITIES: Bookkeeping Support&nbsp;
<ul>
<li>Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.</li>
<li>Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.</li>
<li>Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.</li>
<li>Prepare and reconcile all bank accounts monthly.</li>
<li>Assist with month-end financial statement package preparation for management review and Board release.</li>
<li>Process new owner data input, estoppel requests, and prepare resident balance statements.</li>
</ul>
Administrative &amp; Compliance
<ul>
<li>Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.</li>
<li>Oversee document retention and organization.</li>
<li>Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).</li>
<li>Serve as backup to the Office Manager for general office support.</li>
</ul>
Operational &amp; Customer Service
<ul>
<li>Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.</li>
<li>Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).</li>
<li>Act as a liaison with external employee leasing/staffing companies as needed.</li>
</ul>
OFFICE Assistant /BOOKKEEPER Assistant &nbsp;REQUIRED SKILLS AND QUALIFICATIONS:
Education &amp; Experience
<ul>
<li>Associate’s degree in Business or equivalent combination of education and experience.</li>
<li>Minimum five (5) years of related administrative and bookkeeping work experience.</li>
<li>Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.</li>
</ul>
Key Skills
<ul>
<li>Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.</li>
<li>Excellent written and verbal communication, interpersonal, and customer service skills.</li>
<li>Ability to work independently in a fast-paced environment and prioritize tasks effectively.</li>
<li>Availability for occasional extended hours as needed. </li>
</ul>
PrideStaff Company Overview:
Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers.&nbsp;
Check out what some people have to say about working with PrideStaff:&nbsp; Click HERE!
Company DescriptionPrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources. 
<h3>Company Description</h3>
PrideStaff Company Overview\r\n\r\nPrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Office Assistant / Bookkeeper Assistant

<h3>Job Description</h3>
Job DescriptionDescription:

Office Assistant / Branch Office Coordinator
Location: Odessa, TX
We are seeking a reliable Office Assistant / Branch Office Coordinator to support daily administrative and sales operations in a fast-paced service branch. This role provides front-office support and works closely with branch operations, sales, and the corporate office.
Key Responsibilities
<ul>
<li>Answer and manage branch phone calls professionally</li>
<li>Prepare quotes, sales orders, and basic job documentation</li>
<li>Create parts and service invoices</li>
<li>Perform data entry, filing, and document scanning</li>
<li>Support the sales team with paperwork and invoicing</li>
<li>Schedule safety meetings and submit required reports</li>
<li>Order office supplies and maintain office organization</li>
<li>Assist with pulling parts and packaging shipments as needed</li>
</ul>
Why Work at Samco?
Affordable Benefits with Top-Tier Providers:
<ul>
<li>Medical AETNA Health</li>
<li>Dental Guardian</li>
<li>Vision Guardian VSP</li>
</ul>
100% Company-Paid Benefits:
<ul>
<li>Telehealth Access via HealthiestYou (no copays or fees)</li>
<li>$25,000 Life Insurance (plus spouse &amp; child coverage)</li>
<li>Short-Term Long-Term Disability</li>
</ul>
Additional Perks:
<ul>
<li>Profit Sharing Plan with Annual Employer Contributions</li>
<li>End of Year Bonus</li>
<li>Supportive family-owned company culture that values its employees</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Experience:
<ul>
<li>Microsoft Office: 1 year (Required)</li>
<li>Office: 2 years (Required)</li>
<li>oil and gas industry: 1 year (Required)</li>
</ul>
Work Location: In person
Requirements:
 
<ul>
<li>Strong organizational and communication skills</li>
<li>High attention to detail</li>
<li>Comfortable in a fast-paced office environment</li>
<li>Basic computer and data entry skills</li>
<li>Team-oriented and dependable</li>
</ul>

Office Assistant / Branch Office Coordinator

<h3>Job Description</h3>
Job Description
 
DESCRIPTION: 
The Office Services Assistant under the direction of the Office Administrator/Office Services Manager will be responsible for providing assistance in all areas of office services. The Office Services Assistant involves interaction with clients, firm leadership, attorneys and staff. The ideal candidate is a self-starter, shows initiative, and remains professional throughout all interactions. 
RESPONSIBILITIES: 
<ul>
<li>Receive, sort, and distribute packages and other mail items.</li>
<li>Deliver letters, legal documents, and packages to clients, law firms, and other businesses.</li>
<li>Send files to offsite storage facility and retrieve files as needed.</li>
<li>File documents with various courts.</li>
<li>Serve subpoenas as needed.</li>
<li>Prepare legal documents for scanning; photocopy and scan legal documents.</li>
<li>Print and bind documents and materials.</li>
<li>Assist with coordination, set up, and clean-up of conference rooms, common areas, and office events. </li>
<li>Pick up meals, deliver and set up for firm meetings and office events.</li>
<li>Order, receive, and stock supply inventory.</li>
<li>Other responsibilities as assigned. </li>
<li>Duties may vary from time to time and from office to office.</li>
</ul>
 SKILLS AND QUALIFICATIONS:
<ul>
<li>General knowledge of Microsoft Office products.</li>
<li>Excellent organizational skills.</li>
<li>Ability to multi-task and work independently in a fast paced environment.</li>
<li>Ability to lift up to 50 pounds. </li>
<li>Excellent written and verbal communication skills; client service focused.</li>
<li>Strong attention to detail; ability to follow detailed project instructions.</li>
<li>High regard for confidentiality. </li>
<li>Reliable transportation, current driver’s license and proof of automobile insurance.</li>
<li>Some overtime may be required. </li>
<li>Requires a high school diploma or its equivalent.</li>
<li>Prior facilities experience in a law firm or other professional services environment preferred. </li>
</ul>

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