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<h3>Job Description</h3>
Job DescriptionExecutive Administrative Assistant / $$$ / 4 Day Work week / AMAZING BENEFITS / Great Leadership / Generous 401k contributions / Growth Opportunities and more! This Jobot Consulting Job is hosted by: Jillian Morgan Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $25 - $30 per hour 
A bit about us:
 We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This exciting role will support our senior management team in a fast-paced, high-energy environment. You will be responsible for providing exceptional administrative support, coordinating meetings, preparing documents, and managing various projects. This role requires a high level of discretion and confidentiality, as you will be dealing with sensitive information. It also requires a high degree of professionalism, as you will be interacting with high-level executives, clients, and partners. The ideal Executive Administrative Assistant has 3+ years of experience as an Admin supporting strong leaders/Executives. The Administrative Assistant also ideally has either experience or a passion for nonprofit, philanthropy or grantmaking! The ideal Administrative Assistant also has experience creating reports and summaries, project management experience, as well as calendar management and event planning! This opportunity starts off on a temp to hire basis receiving AMAZING benefits as a contractor (75% paid for employee, 25% for dependents). as well as 401K and sick time! This is a fully onsite position, working 36 hours/week, Tuesday-Friday! 
Why join us?
 
<ul>
<li>INCREDIBLE benefits, even as a contractor (75% paid for employee and 25% for dependents)</li>
<li>4 day work week!!</li>
<li>Generous PTO (even time off as contractor)</li>
<li>401K / match (even as contractor)</li>
<li>Amazing organization and mission!!</li>
<li>GREAT culture</li>
</ul>
 
Job Details
 Responsibilities: 1. Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements. 2. Prepare and edit documents, presentations, reports, and other business materials using Microsoft Office Suite. 3. Organize and facilitate meetings, including coordinating schedules, preparing meeting materials, setting up conference calls or video conferences, and taking minutes. 4. Manage various projects and tasks, ensuring they are completed in a timely and efficient manner. 5. Handle confidential and sensitive information with a high degree of discretion and professionalism. 6. Liaise with clients, partners, and other stakeholders on behalf of the executive team. 7. Perform other related duties as assigned, demonstrating flexibility and adaptability in a fast-paced environment. Qualifications: 1. A minimum of 1 year of experience as an Executive Administrative Assistant, or in a similar role. 2. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 3. Exceptional organizational skills, with the ability to manage multiple tasks and projects simultaneously. 4. Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff, clients, and partners. 5. High degree of discretion and confidentiality, with the ability to handle sensitive information. 6. Proven ability to work in a fast-paced, dynamic environment, with the ability to adapt to changing priorities. 7. Strong attention to detail and accuracy, with the ability to produce high-quality work under tight deadlines. 8. Excellent problem-solving skills, with the ability to think critically and make sound decisions. 9. Self-motivated and proactive, with the ability to work independently and take initiative. 10. Bachelor’s degree in Business Administration or a related field is preferred. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Company DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com. 
<h3>Company Description</h3>
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

Executive Administrative Assistant

<h3>Job Description</h3>
Job DescriptionStudy Hotels is currently seeking a detailed-oriented Hotel Executive Assistant to provide administrative and operational support to the hotel management team. The ideal candidate is a self-starter and can demonstrate excellent time management, written communication, and organization skills. What You’ll Do
<ul>
<li>Provide administrative support to the hotel management team, including but not limited to calendar management, screen mail and phone calls, manage contact lists, prepare expense reports, and attend various meetings, as required.</li>
<li>Prepare and format letters, internal memos, meeting minutes, presentation materials, reports, and other documents.</li>
<li>Handle internal requests such as printing, vendor coordination, purchase orders, sending and receiving mail, ordering all office supplies, running various errands, and general day-to-day inquiries.</li>
<li>Assist with research and gathering information relevant to the hotel property and new projects.</li>
<li>Develop team/organizational meetings, agendas, coordinate presentation materials, and follow-up with appropriate action items.</li>
<li>As required, coordinate tasks and flow of information.</li>
</ul>
 Who You Are
<ul>
<li>Entrepreneurial spirit – You approach things with passion and purpose, find creative ways to break through roadblocks, are willing to roll up your sleeves to see things through, and think in terms of strategy (not tasks).</li>
<li>Able to roll with changes – Sometimes meetings run long, travel gets canceled, and when the plans change last-minute, you can stay calm, adapt, and maintain optimism.</li>
<li>Great communicator – You interact confidently with all levels of the organization, provide timely feedback, coordinate meeting follow-up action items, and can always exhibit professional judgment with respect to confidentiality.</li>
<li>Highly organized and detail-oriented – You create order, checklists, build routines, manage deadlines, and establish accountability quickly and efficiently.</li>
</ul>
 The Essentials
<ul>
<li>Education: Bachelor’s degree preferred</li>
<li>Experience: 2+ in a professional office setting at an executive level and providing administrative support. Hotel Experience Preferred.&nbsp;</li>
<li>Must be able to demonstrate impeccable communication (written and verbal) and organizational skills to work with internal and external stakeholders.</li>
<li>Possess experience handling confidential and sensitive materials with discretion.</li>
<li>Advance user of Microsoft Suite (Word, Excel, PowerPoint).</li>
<li>Strong organizational skills, including follow-up, time management, ability to multi-task and manage multiple priorities in a fast-paced environment.</li>
<li>An ability to positively communicate and interact with all departments, external vendors, and guests.</li>
<li>Ability to respond after hours for important, timely, or urgent matters.</li>
</ul>
 About Us The Study at University City, the second property of the Study Hotels brand, is located at the crossroads of the University of Pennsylvania and Drexel University in the heart of University City in Philadelphia, PA. The 212-room hotel features areas of discovery and connection placed throughout for purposeful guest interaction, including three custom designed museum cases showcasing artifacts from nearby museums, custom writing desks complete with postcards to encourage guests to connect with family and friends’ postage free, and a European-inspired café. Guest rooms and public spaces are designed around a bright, uplifting palette, reflective of contemporary residential living. The Study at University City offers CO-OP Restaurant &amp; Lounge, an energetic restaurant featuring great food and spirited hospitality positioned at the bustling corner of 33rd and Chestnut Streets. Eligible full-time team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurance, paid time off and paid holidays. Team members are eligible to participate in our 401(k) plan and Employee Assistance Program. Study Hotels is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, disability, nationality, sex, sexual orientation, or any other category protected by federal, state, or local law. &nbsp;
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Hotel Executive Assistant

<h3>Job Description</h3>
Job Description
We are seeking a highly organized, proactive, detail-oriented Senior Executive Assistant with a strong background in commercial real estate to support our executive leadership team with a variety of research and administrative assignments related to the management of commercial real estate. The ideal candidate will have a proven track record of performing complex data analysis, coordinating high-level meetings, and handling confidential information with discretion.
Company DescriptionWELCOME TO CARDOZA PROPERTIES Since its founding in 1983, Cardoza Properties, Inc. has been setting the standard in commercial property management and commercial real estate services throughout the greater Bay Area. The firm currently manages approximately 2,000,000 square of commercial property throughout the Northern California. 
<h3>Company Description</h3>
WELCOME TO CARDOZA PROPERTIES\r\n\r\nSince its founding in 1983, Cardoza Properties, Inc. has been setting the standard in commercial property management and commercial real estate services throughout the greater Bay Area. The firm currently manages approximately 2,000,000 square of commercial property throughout the Northern California.

Senior Executive Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $50,000-$65,000/year 
The Executive Assistant provides comprehensive support to executive leadership, with a significant emphasis on accurate, high-volume data entry and information management. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and ensures that data integrity and confidentiality are always maintained.
 
Key Responsibilities: 
 
1. Executive Support
Manage extensive calendars, schedule meetings, and coordinate travel arrangements.
Prepare correspondence, reports, and presentations for executive review.
Serve as the primary point of contact for internal and external stakeholders. 
 
2. Data Entry &amp; Management(Key Focus)
Accurately enter, update, and maintain large volumes of data across multiple databases and systems.
Regularly audit and verify data for errors, making corrections as needed to ensure accuracy and completeness.
Generate and format data-driven reports and summaries for decision-making purposes.
Develop and maintain systems for tracking information, action items, and follow-ups.
 
3. Administrative Support
Organize and maintain digital dat in an accessible, secure manner.
Prepare and reconcile expense reports, invoices, and purchase orders.
Support project management efforts by tracking progress, deadlines, and deliverables.
 
4. Confidentiality &amp; Professionalism
Handle sensitive information with the highest standards of discretion.
Maintain professionalism in all communications and interactions.
 
What We Offer: 
Competitive salary based on experience Health insurance with $0 cost available! Dental and Vision insurance Paid time off and holidays 401(k) with company match Employee discounts Opportunities for professional growth and development Positive and team-oriented work environment
 
Required Qualifications
<ul>
<li>Proven experience as an Executive Assistant or in a similar administrative role.</li>
<li>Outstandingdata entry skillswith demonstrated attention to detail, accuracy, and speed.</li>
<li>Proficiency in Microsoft Excel, Word, and cloud-based databases; experience with enterprise data management tools is a plus.</li>
<li>Ability to multi-task, prioritize deadlines, and adapt to changing priorities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High standard of confidentiality and integrity.</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Prior experience supporting executives.</li>
<li>Familiarity with workflow automation or data analytics tools.</li>
<li>Strong organizational and problem-solving capabilities.</li>
</ul>
 
 
Driven by Core Values. Powered by People.
At Hunter Automotive Group, our Core Focus is to improve the quality of life for our employees, customers, and community. We are a family-owned and operated business that has proudly served the western North Carolina community for over 85 years, and its our people who make the difference.
 
We are looking for an Executive Assistant who shares our core values:
Honesty
Continuous Improvement
Strong Work Ethic
Positive Attitude
 
Apply to our website for consideration!
<a href="https://www.hunterautogroup.com/careers/" target="_blank">https://www.hunterautogroup.com/careers/</a>
Employee loyalty is critical to any business and we are proud to have over 180 employees that we consider our family. Many employees have celebrated over 10 years with us!
Hunter Auto Group is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul>
 Overview We are seeking an experienced Executive Assistant to provide high-level support to the Executive Director (ED) of The Sun Bus (thesunbus.org). The ideal candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks. Responsibilities - Manage and maintain the ED's schedule - Coordinate meetings, conferences, and travel arrangements and subsequent expense reporting and reconciliation - Prepare reports, presentations, and correspondence on behalf of the ED - Conduct research and compile data as needed - Act as the point of contact between the ED and internal/external stakeholders - Handle sensitive and confidential information, documents, and contracts with discretion - Perform general office management duties such as filing, answering phones, and emails - Prepare and reconcile executive expense reports - Board meeting scheduling, compiling and preparing documents - Organizing and manage The Sun Bus retreats, meetings, gatherings, and conferences - Draft preliminary contracts, SOP documents and correspondence for executive review - Prioritize tasks on behalf of executive and represent at meetings when executive is unable to attend. - Invoice contracts between outside organizations and The Sun Bus and keep track of invoice payments Other Responsibilities - Attend team meetings, prepare and distribute background material, agenda items and take and manage minutes - Take and distribute minutes for Board and Committee meetings - Order supplies and merchandise - Schedule team travel arrangements including reservations (airline, car rental, local ground transportation, hotel, and conference arrangements) - Prepare weekly, monthly or quarterly reports and presentations - Ensure that files are properly maintained and updated - Assist with event planning and attending events as needed - Website modifications, management and maintenance: Willing to learn about using and modifying website platforms. Qualifications - Proven experience as an Executive Assistant or similar role - Strong time management, organizational skills with the ability to prioritize tasks and exceptional attention to detail - Proficient in computer literacy including MS Office suite and google workspace - Excellent proofreading and editing skills, excellent written and verbal communication and customer service skills - Knowledge of office management systems and procedures - Ability to transcribe accurately and type efficiently - Ability to work independently and in a culturally diverse teamPreferred Qualifications: - Experience in clinic, public health or dermatology - Proficiency in Adobe suite, Canva, and design software 
Flexible work from home options available.

<h3>Job Description</h3>
Job Description
Position Title: Executive Assistant 
Full Time 
Supervised By: City Manager 
Grade 8 
Hourly Rate: $24.1299 
POSITION SUMMARY: Serves as communications conduit between the Mayor and City Manager with City employees and outside constituencies. Provides administrative and technical support to ensure timely and accurate communications management.
GENERAL DUTIES AND RESPONSIBILITIES:
<ul>
<li>To support the vision, mission, and guiding principles of the City.</li>
<li>Attend and participate in training opportunities and seminars relevant to this position.</li>
<li>Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/procedures.</li>
</ul>
ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul>
<li>Assess incoming communications to the City Manager and Mayor and use independent judgement to determine the communications requiring priority attention.</li>
<li>Facilitate appropriate and timely responses and ensure satisfactory closure is achieved.</li>
<li>Manage high-priority projects in the Office of the City Manager &amp; Mayor, frequently involving Department Directors and other senior staff.</li>
<li>Manage office details by relieving executive management of routine requests and matters.</li>
<li>Prioritize, channel, and facilitate communication from department heads, and department coordinators through the City Manager's and Mayor's office. Ensure appropriate and timely responses are provided by following up as needed.</li>
<li>Review and research statistical and administrative information as needed for the City Manager and Mayor.</li>
<li>Manage purchasing activities for the City Manager and Mayor. Prepare and process requisitions and gather quotes for submittal to the City's Finance Department.</li>
<li>Research and analyze administrative projects, review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.</li>
<li>Anticipate, identify, and troubleshoot issues of concern or significance, exercises discretion to provide timely information and necessary updates across multiple stakeholders.</li>
<li>Coordinate travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.</li>
<li>Process forms/applications relating to department services, such as licenses, facility usage, program enrollment, employment, funding, or other purposes. Distribute application forms and provides information, accepts fees/deposits and process completed applications, issue permits as appropriate, publish advertisements for meetings, hearings, notices, or other activities.</li>
<li>Assist in supporting a variety of operations-based projects, perform a wide variety of executive secretarial and administrative duties as required by daily operations in the Mayor and City Manager's Office.</li>
<li>Assist with efforts for all City's special events including concerts, outdoor movies, festivals, business breakfasts, and any other events as directed. This will require some weekend and after-hour work.</li>
<li>Help to lead and sustain a culture of service, professionalism, and continuous improvement in the Executive office.</li>
<li>Use current computer software programs to prepare drafts of documents and finished documents, reviewing finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.</li>
<li>Receive and distribute incoming and outgoing mail. Review and evaluate mail to identify those items requiring priority attention.</li>
<li>Monitor all City Boards and membership appointments and terms.</li>
<li>Prepare, type, proofread and/or complete various forms, reports, correspondence, newsletters, lists, logos, notices, schedules calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinance, resolutions, inventory records, charts, graphs, spreadsheets, or other documents.</li>
<li>Coordinate complex meetings, assists in the design and preparation of presentations and other meeting materials.</li>
<li>Independently respond to letters and general correspondence of a high level to routine nature.</li>
<li>Maintain appointment schedules and calendars for the Mayor and City Manager; arrange meetings and conferences.</li>
<li>Assemble background materials, prepare agendas, and records actions of meetings as directed by the City Manager.</li>
<li>Provide follow-up to assignments given to management staff by the City Manager, provides status reports to the City Manager.</li>
<li>Prioritize task effectively in order to maximize task completion. Reports to City Manager and Mayor if tasks are incomplete/insurmountable.</li>
<li>Maintains confidentiality of department documentation and issued.</li>
<li>Other duties as assigned.</li>
</ul>
JOB SCOPE:
Job has recurring work situations involving high degrees of discretion. The need for accuracy and effective utilization of available resources is high. Errors in judgement could cause disruptions to the City's mission and adversely impact attainment of the City's goals. Incumbent operates fairly independently but results are monitored by the Mayor and City Manager. Content of work priorities are largely self-determined.
COMMUNICATIONS/CUSTOMER CONTACT:
Contacts are across the entire City community and in a leadership capacity. Community contact is a critical component of success in developing good will and support of City programs and initiatives.
COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PERFERRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 
Education &amp; Experience:
<ul>
<li>18 years of age or older</li>
<li>5 years of increasingly responsible secretarial and administrative support work for management personnel.</li>
<li>Experience working for a Chief Executive Officer or top manager in an organization preferred.</li>
<li>Associate's Degree or equivalent experience required. Bachelor's degree preferred.</li>
</ul>
Knowledge, Skills, and Abilities:
<ul>
<li>Knowledge of municipal department, their functions, and contact information, ability to learn policies, regulations, and procedures.</li>
<li>Exemplary customer satisfaction skills, including dealing effectively with the public, elected officials and City staff, both in person and other the telephone.</li>
<li>Skill in operating modern office equipment, Microsoft Office to include Excel.</li>
<li>Ability to perform accurate typing (60wpm) and/or date-entry work.</li>
<li>Proper spelling, grammar, and punctuation usage. Basic mathematical computations, accounting and record keeping.</li>
<li>Ability to handle multiple interruptions and adjustments to priorities throughout the day.</li>
<li>Ability to write reports and business correspondence.</li>
<li>Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.</li>
<li>Ability to read and interpret a variety of documents, Ability to write short correspondence.</li>
<li>Ability to maintain confidentiality.</li>
</ul>
JOB CONTITIONS:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the associate is:
<ul>
<li>Frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk and hear.</li>
<li>Occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch or crawl.</li>
<li>Occasionally lift and/or move up to 30 pounds.</li>
<li>While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles and toxic or caustic chemicals.</li>
<li>Specific vision abilities required by this job include close vision, distance perception, and ability to adjust focus.</li>
<li>The noise level in the work environment is usually low.</li>
</ul>
 
The City of Jonesboro is an equal opportunity, drug-free employer committed to diversity in the workplace.

<h3>Job Description</h3>
Job Description Description:
We're Hiring an Executive Assistant to the CEO
 
The Executive Assistant (EA) provides highly confidential, responsive, and responsible administrative support to the CEO in support of the goals of the organization. The EA also plays an administrative role in the ongoing activities and functions of the Board of Directors and senior leadership team.
 
The EA is responsible for managing the CEO's schedule, coordinating internal and external meetings and events, handling correspondence, preparing and distributing reports and presentation materials, and providing project and administrative support within a collaborative environment. This position requires independent judgment and adaptability to a dynamic workload. The ideal candidate is highly motivated, professional, flexible, and capable of organizing and prioritizing tasks in a fast-paced environment.
 
The EA actively engages in Mary's Place racial equity work – striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.
 
This is a non-supervisory position reporting to the CEO. The EA works on-site at the Mary's Place main administrative offices (the Hub) and is required to attend meetings and events at other Mary's Place and community locations.
 
This is a full-time salaried exempt position that on occasion may require the flexibility to work some weekends, evenings, and holidays. The salary for this position starts at $85,000 - $90,000 DOE.
 
Key Administrative Responsibilities
Scheduling and meeting coordination
<ul>
<li>Manages the CEO's calendar, coordinating schedules and meetings with both internal and external stakeholders, prioritizing sensitive matters and resolving scheduling conflicts.</li>
<li>Organizes CEO's meetings with internal and external groups, including elected officials, donors, community partners, Mary's Place leadership teams and the Board of Directors; specific responsibilities include scheduling; preparing and sending agendas and materials; and arranging for external space, catering, and/or special supplies or equipment</li>
<li>Provides administrative support for the CEO's speaking engagements, events, and meetings; coordinates information and materials with other teams to ensure CEO is well prepared</li>
<li>May provide logistical support for guests, clients, and staff who are participating in public speaking engagements or events on behalf of Mary's Place</li>
<li>Takes minutes at meetings of the Board of Directors and senior leadership team and supports the tracking of action items</li>
</ul>
 
Communications, correspondence and document management
<ul>
<li>Creates a welcoming and professional environment (in person, over the phone, and via email) for the Board of Directors, community partners, funders, vendors, staff, guests/clients, and other stakeholders to interact with the office of the CEO</li>
<li>Supports the CEO's engagement with the Board of Directors including response to time-sensitive requests from the Board</li>
<li>Serves as a primary point of contact for the Board for matters including scheduling, logistics, and general assistance</li>
<li>Upholds a strict level of confidentiality</li>
<li>Provides administrative assistance for the CEO's communications and correspondence, such as writing and editing e-mails, drafting memos, preparing communications, and documenting external interactions, on the executive's behalf</li>
<li>Processes and coordinates documents for executive review and approval, including contracts, agreements, internal communications, and donor correspondence (including department document management)</li>
<li>Maintains comprehensive and accurate records, documents, contact lists, and Microsoft SharePoint sites for the CEO, senior leadership team, and Board of Directors</li>
<li>Tracks expenses and invoices, submits expense reports, and monitors executive budget</li>
<li>Addresses inquiries from the public regarding services, events, and donations</li>
</ul>
 
Leadership team support
<ul>
<li>Provides administrative support for various projects led by the Chief of Staff and other senior leaders to advance the CEO's priorities and initiatives</li>
<li>Assists with tasks of the senior leadership team as assigned by the CEO</li>
<li>Provides administrative support for the recruitment process for leadership positions, including scheduling interviews and consolidating interviewer feedback</li>
</ul>
 
Other responsibilities
<ul>
<li>Anticipates needs of the CEO and ensures a consistent and open line of communication</li>
<li>Establishes and maintains effective relationships and appropriate boundaries with guests, staff, Board Members, and other stakeholders, gaining their trust and respect</li>
<li>Maintains a highly functional and organized work environment</li>
<li>Provides backup coverage for the front desk at the Mary's Place administrative office (the Hub)</li>
<li>Assists guests, clients, and community members seeking assisting at the HUB and/or at shelter sites</li>
<li>Other duties as assigned, including evenings or weekends for events</li>
</ul>
 Requirements:
Skills/Qualifications Required
<ul>
<li>AA or bachelor's degree or HS diploma/GED and equivalent experience</li>
<li>At least 3 years in an administrative support role; experience supporting multiple groups or individuals is preferred</li>
<li>Executive level administrative support experience preferred</li>
<li>Experience providing administrative support to a Board of Directors, association, or other governing body is preferred</li>
<li>Nonprofit experience preferred</li>
<li>Able to meet deadlines in a fast paced, quickly changing environment</li>
<li>Employs a high attention to detail to ensure the executive is prepared and supported for all engagements</li>
<li>Balances the ability to work independently with seeking guidance when appropriate</li>
<li>Proactive approach to problem-solving with strong decision-making skills</li>
<li>Professional level listening, verbal, and written communications skills</li>
<li>Strong customer service orientation</li>
<li>Composed and cool, able to hold things together under pressure</li>
<li>Advanced skills in Microsoft Office Suite, including PowerPoint, Teams, and a minimum of 1-3 years using SharePoint.</li>
<li>Strong understanding of and commitment to the Mary's Place mission of empowering women, children, and families experiencing homelessness and of Mary's Place commitment to equity and diversity</li>
<li>Exhibits compassion and empathy; works well with people from all ethnic, social, economic and sexual orientation backgrounds.</li>
<li>Resourceful, flexible, and adaptable, with a positive attitude and strong motivation.</li>
<li>Proven track record to demonstrate a high level of discretion and judgment, and the ability to maintain confidentiality of sensitive information</li>
<li>Highly organized with strong time management skills, able to effectively prioritize and manage multiple tasks simultaneously to accomplish goals.</li>
<li>Ability to excel in a collaborative environment, working effectively with individuals across departments, job functions, and locations to accomplish tasks and projects</li>
<li>Access to a personal vehicle to be able to travel around the county (mileage reimbursed)</li>
<li>Experience and comfort operating standard office equipment (computers, phone systems, mail machine, photocopier)</li>
</ul>
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
<ul>
<li>Ability to converse with and listen to people in many different settings</li>
<li>Ability to use a computer and telephone, as well as other standard office equipment</li>
<li>Frequently required to stand, walk, use fingers, hands, and arms</li>
<li>Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds</li>
<li>Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required</li>
<li>Travel to program sites and meetings outside the site and around the county are necessary</li>
<li>Ability to work in an environment where there may be animals present, including dogs</li>
</ul>
In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.
 
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. Mary's Place will attempt to satisfy requests if the accommodation needed is reasonable, and no undue hardship to Mary's Place would result.
 
Mary's Place offers the following benefits to full-time staff:
· Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates
· Basic Life insurance of $50,000 at no cost to employee; option to buy additional coverage
· 403(b) plan with 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for match after first year of employment
· Unlimited use ORCA pass for a small deduction per pay period
· Starting at 10 days paid time off (PTO) each calendar year
· 10 days of sick time each calendar year
· 10 days of flexible floating holidays each calendar year (accrued 40 hours on Jan. 1 and July 1, and pro-rated during first year)
· Employee Assistance Program
 
Mary's Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
How to Apply
Applications accepted until the position is filled.
marysplaceseattle.org
 
 
 
Compensation details: 85000-90000 Yearly Salary
 
PI81bee0d110c0-25405-38042220

<h3>Job Description</h3>
Job DescriptionExecutive AssistantOur client, a small professional services company in Philadelphia, is seeking an Executive Assistant to join their tight-knit team and support one of their Partners. This Executive Assistant will serve as a liaison to managing members and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.Responsibilities
<ul>
<li>Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company</li>
<li>Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the three leaders</li>
<li>Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants</li>
<li>Preparing responses to communications directed to professionals on significant and non-routine matters and having the authority to determine what correspondence to handle themselves</li>
<li>Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations</li>
<li>Coordinating on-going group meetings</li>
<li>Executing contracts on behalf of the professional</li>
<li>Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with</li>
<li>Completion of detailed corporate expenses including tracking receipts and reimbursements</li>
<li>Maintaining and organizing files</li>
<li>CRM entries for professionals</li>
<li>Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. </li>
</ul>
Qualifications
<ul>
<li>2-5+ years of administrative assistant experience supporting senior professionals</li>
<li>Ability to utilize discretion and independent judgment</li>
<li>Thrives in a fast-paced environment and able to deal with ambiguity and constant change</li>
<li>Strong communication skills</li>
<li>Highly organized with strong attention to detail</li>
<li>Ability to multi-task and prioritize competing tasks and deadlines</li>
<li>Perform duties with the highest level of confidentiality and integrity</li>
<li>Experience with coordinating travel arrangements</li>
<li>An autonomous worker with strong follow-through skills</li>
<li>Ability to build relationships with key players and management</li>
<li>Creative thinker</li>
<li>Extensive familiarity with Microsoft suite</li>
</ul>
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.

<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant Location: Fort Worth, Texas (On-site) Employment Type: Full-Time Industry: Accounting / CPA Firm
About Us:
We are a dynamic and growing CPA firm located in Fort Worth, Texas, dedicated to providing exceptional accounting, tax, and consulting services to a diverse clientele. Our firm values professionalism, integrity, and strong client relationships. We are seeking an experienced and proactive Executive Assistant to support our leadership team and help ensure smooth day-to-day operations.
Position Overview:
The Executive Assistant will play a key role in supporting firm executives with administrative duties, client communication, bookkeeping tasks, proposal creation, and client presentation materials. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
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Provide high-level administrative support to firm partners and senior accountants.
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Handle client communication, scheduling, and meeting coordination.
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Maintain organized digital and physical filing systems.
</li>
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Assist with seasonal and year-round bookkeeping using QuickBooks or similar software.
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Prepare and format client proposals and engagement letters.
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Create and edit professional presentations for client meetings using PowerPoint or other tools.
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Track project timelines, deliverables, and ensure deadlines are met.
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Conduct light research and data collection as needed for client work or firm projects.
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Support the team with billing, invoicing, and time-entry tracking.
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Uphold confidentiality and professional standards at all times.
</li>
</ul>
Qualifications:
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<li>
3+ years of experience as an Executive Assistant, preferably in an accounting or professional services environment.
</li>
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Experience with QuickBooks (online and/or desktop) preferred.
</li>
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Proficient in Microsoft Office Suite (especially Excel, Word, and PowerPoint).
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Excellent written and verbal communication skills.
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Highly organized and detail-oriented with strong time management skills.
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Comfortable working independently and taking initiative.
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Experience preparing business proposals and client-facing presentations is highly valued.
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Bachelor’s degree in business administration, accounting, or related field a plus but not required.
</li>
</ul>
Benefits:
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Competitive salary based on experience
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Health, dental, and vision insurance
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Paid time off and holidays
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Professional development opportunities
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Supportive and collaborative team environment
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</ul>

<h3>Job Description</h3>
Job Description
A prominent investment firm is seeking a highly organized and experienced Temporary Executive Assistant to support the Chief Executive Officer (CEO). This high-visibility role requires exceptional multitasking, top-tier communication skills, and the ability to manage shifting priorities in a fast-paced, dynamic environment.
The ideal candidate will be proactive, detail-oriented, and skilled at anticipating the needs of a senior executive, while also helping streamline both professional and personal tasks. If you have experience supporting C-level leadership in high-growth or finance environments, this could be a great fit.
Key Responsibilities:
<ul>
<li>
Provide direct and confidential administrative support to the CEO, including calendar management, scheduling, email correspondence, expense reports, and meeting prep
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Act as a key liaison between the CEO and internal teams, clients, and external stakeholders
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Manage complex calendars with attention to scheduling conflicts and shifting priorities
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Coordinate detailed travel arrangements, itineraries, logistics, and follow-up reporting
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Plan and execute executive meetings, leadership offsites, and board meetings—handling everything from venue selection and catering to agendas and follow-ups
</li>
<li>
Assist with personal tasks and ad hoc responsibilities as needed
</li>
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Collaborate closely with Investment Operations and other internal teams
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<li>
Support additional special projects as assigned
</li>
</ul>
Qualifications:
<ul>
<li>
8+ years of experience supporting C-level executives, preferably within finance, venture capital, or high-growth environments
</li>
<li>
Proven success in managing executive calendars, travel, and complex logistics
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Demonstrated ability to plan and execute events and meetings with professionalism and precision
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Superior organizational, time-management, and problem-solving skills
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Flexible schedule to support needs across East and West Coast time zones
</li>
<li>
Excellent verbal and written communication skills
</li>
<li>
High level of discretion, confidentiality, and executive presence
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<li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
</li>
</ul>
Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media &amp; Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc. 
<h3>Company Description</h3>
Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media &amp; Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

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