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<h3>Job Description</h3>
Job DescriptionExecutive Administrative Assistant (Contract-to-Hire) - Onsite, East Indianapolis Are you a proactive, detail-oriented professional with a passion for supporting top executives? LHH is currently seeking an experienced Executive Administrative Assistant for a fully onsite, contract-to-hire opportunity with one of our top clients on the east side of Indianapolis. What You'll Do:
<ul>
<li>Manage complex, fast-paced calendars and scheduling for C-suite or executive leaders</li>
<li>Coordinate meetings, prepare agendas, and ensure executives are fully prepared</li>
<li>Track deliverables, follow up on action items, and keep projects on schedule</li>
<li>Work closely with internal stakeholders to set and maintain timelines</li>
<li>Draft professional communications and maintain strong relationships across teams</li>
<li>Proactively identify ways to streamline processes and boost productivity</li>
</ul>
What We're Looking For:
<ul>
<li>5+ years supporting senior executives (VP or C-suite) in dynamic environments</li>
<li>Proven expertise in complex calendaring and high-volume coordination</li>
<li>Strong project management skills and ability to drive accountability</li>
<li>Exceptional written and verbal communication skills</li>
<li>High attention to detail, accuracy, and confidentiality</li>
<li>Tech-savvy, with experience using Microsoft 365, Teams, and productivity tools</li>
<li>Adaptable, organized, and able to anticipate needs before they arise</li>
</ul>
Compensation: $60,000-$85,000 annually, based on experience. Pay Details: $60,000.00 to $85,000.00 per year Search managed by: Melanie Lake Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Executive Assistant

<h3>Job Description</h3>
Job Description 
Position Summary: 
This position provides general administrative support to three HBSE senior executives – its Chief Financial Officer, Chief Legal Officer and Head of Real Estate – including scheduling coordination, report processing, travel arrangements, communication, file management, calendar control and other administrative tasks. The position may also support the executives’ respective departments and the Human Resources department from time to time. This position will be based at the Prudential Center in Newark, NJ, though travel to the Philadelphia 76ers’ Training Facility in Camden, NJ will be required on an ad hoc basis. The Executive Assistant must have the ability to multi-task in a fast-paced, high-energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members. He or she must maintain a high level of confidentiality, judgment and discretion due to operating in matters of sensitivity and significance. 
Responsibilities include, but are not limited to, the following:
<ul>
<li>Exercising discretion to act as gatekeeper, including managing calendars (for both internal and external appointments), answering and filtering incoming calls and screening incoming emails and information. </li>
<li>Interacting regularly with other company executives and personnel, including other executive assistants.</li>
<li>Performing confidential administrative responsibilities, including attending meetings of the Legal, Real Estate, and Finance departments</li>
<li>Execute core financial processes, including new vendor and vendor bank account setup, positive pay process, routing of invoices in automated Accounts Payable system, vendor information verification, and monthly bank statement management.</li>
<li>Manage invoice processing by retrieving and inputting invoices into Concur for automated payment vendors (e.g. utilities and healthcare).</li>
<li>Overseeing legal billing, including intake and reconciliation</li>
<li>Preparing and editing outgoing correspondence regarding matters of significance, to include email messages, letters, memos, etc.</li>
<li>Handling special requests, including gift purchasing, coordination of tickets to games and events, charitable giving, team outings, etc.</li>
<li>Creating and managing travel itineraries and expense reports.</li>
<li>Organizing and facilitating meetings, including managing attendees and location logistics (guest check-in, conference room reservation, ordering/setting up catering etc.).</li>
<li>Using various software, including word processing, spreadsheets, and presentation software to prepare reports, presentations and/or special projects</li>
<li>Performing other ad hoc duties as assigned.</li>
</ul>
Qualifications (educational, experience and basic knowledge requirements):
<ul>
<li>Bachelor Degree preferred </li>
<li>Be able to independently and autonomously identify problems, their sources, and their potential solutions </li>
<li>Have a strong command of reasoned, measured decision-making </li>
<li>Be a strategic and critical thinker who is dynamic, detail-oriented, analytical and well-organized </li>
<li>Take initiative and be forward-thinking</li>
<li>Maintain confidentiality and discretion, and demonstrate uncompromised judgment, when privy to sensitive or confidential information </li>
<li>Possess a strong research background and be an “out-of-the-box” thinker </li>
<li>Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences, including strong communication skills and patience</li>
<li>Is comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills </li>
<li>Must be flexible and a reliable team player, both within own department and within company as a whole </li>
<li>Possess a strong ability to manage one’s own time and prioritize tasks </li>
<li>Flexible hours required, including nights, weekends, and holidays</li>
</ul>
WORKING CONDITIONS:
<ul>
<li>Travel Requirements: May be required to travel occasionally including between HBSE’s various offices; trips may require air travel and/or overnight stay.</li>
<li>Work Environment: This position generally requires that work primarily be performed from the Prudential Center office in Newark, NJ though travel to the Philadelphia 76ers’ Training Facility in Camden, NJ will be required on an ad hoc basis. Must be able to work a flexible schedule, including nights, weekends, and holidays as needed.</li>
<li>Physical Requirements: Must be able to move up to 10 pounds.</li>
</ul>
COMPENSATION AND BENEFITS:
The pay range for this position at commencement of employment is expected to be between $75,000 and $95,000/year. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.
This position will be an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
The benefits package for the position may include the following, subject to the terms of the then-in-effect Company policies, plan documents and other eligibility criteria: 
<ul>
<li>Medical/Dental/Vision/Flexible Spending Accounts </li>
<li>Pretax Transportation Benefit</li>
<li>Generous Parental Leave policies</li>
<li>401K (with a company match after 1 year of service)</li>
<li>Generous Paid Time Off policies</li>
<li>13+ Paid Holidays</li>
<li>½ Day Summer Fridays</li>
<li>Complimentary or Discounted Sports &amp; Concert Tickets</li>
<li>On Site Fitness Rooms</li>
<li>Other League &amp; Partner Discounts</li>
</ul>
Details of participation in these benefit plans will be provided if a candidate receives an offer of employment.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
#LI-DNP

<h3>Job Description</h3>
Job Description Executive Assistant /Office Manager How Much Will You Earn? 
<ul>
<li>$40,000 - $60,000 Per Year</li>
</ul>
 Are We a Good Fit for You? 
<ul>
<li>Watch the company job overview video: </li>
<li>Holmans Cabinets</li>
</ul>
 What Does the Job Require?: 
<ul>
<li>Established in 1982, Holman's Cabinets is looking for an executive assistant to the CEO and office managerial position. Includes Meeting prep, calendar management, and help in multiple businesses. Requires strong organizational, administrative, and computer skills. Must be familiar with Google Sheets and spreadsheets.</li>
<li>Must be discrete in dealing with matters of confidentiality. </li>
<li>On-going training is provided. </li>
<li>Quickbooks is a plus. </li>
</ul>
 Are You A Good Fit? 
<ul>
<li>If you can choose to bring an upbeat, optimistic, and coachable attitude to work every day you will thrive in our workplace.</li>
<li>In our fast-paced environment, you will always be learning so be prepared to learn new tools and bring ideas to the table. </li>
</ul>
 What Work Schedule Is Required? 
<ul>
<li>The vast majority of the hours that you will work will be between the hours of 6:30 AM and 3:30 PM (Monday - Friday). But up to 50 hours per week.</li>
</ul>
 Education Requirements / Skill: 
<ul>
<li>No college degree or certification is required (although continuous on-the-job and paid training is provided).</li>
<li>Must have Excel or Google Sheets experience. </li>
<li>On-going training is provided.</li>
<li>Must be self-motivated and goal orientated.</li>
<li>Must be able to change directions often in a very upbeat environment.</li>
</ul>
 Bonus Fries / Nuggets of Knowledge: 
<ul>
<li>We will provide you with all necessary tools to perform your job.</li>
<li>We will provide you with all necessary equipment.</li>
<li>We will provide you with a vehicle.</li>
</ul>
 At Holmans Cabinets we are always growing and thus we are always looking for great people to join our growing team. If you think that you are the right fit for this business growth-focused position, apply today. We would absolutely love to hear from you TODAY!!! What Are the Next Steps? 
<ul>
<li>Contact us through this ad.</li>
</ul>
E04JI800omll408bp8c

<h3>Job Description</h3>
Job Description
Apply Here: <a href="https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=ZipRecruiter" target="_blank">https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=…</a>
Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Executive Team, ensuring seamless coordination of schedules, projects, and meetings. This role facilitates executive communications, oversees project follow-ups, and ensures that key business objectives remain on track. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Essential Duties and Responsibilities:
Executive Support:
<ul>
<li>Serve as the primary administrative support for Executive Team members.</li>
<li>Maintain and manage executive calendars, scheduling meetings, appointments, and events in advance.</li>
<li>Anticipate scheduling conflicts and proactively resolve them.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Coordinate travel arrangements for Executives.&nbsp;</li>
</ul>
Meeting Coordination &amp; Follow-Up:
<ul>
<li>Prepare agendas for Executive Team &nbsp;and departmental meetings, ensuring alignment with company goals.</li>
<li>Attend meetings, take detailed notes, and track action items.</li>
<li>Connect with the Executive team members on follow-up action items.&nbsp;</li>
<li>Follow up on projects initiated by executives to ensure effective communication and timely completion.</li>
<li>Distribute meeting minutes and track follow-up responsibilities.</li>
<li>Ensure department managers prepare and adhere to meeting agendas, focusing on KPIs, training activities, and process improvements.</li>
</ul>
Specific Meetings to be scheduled and managed: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Weekly Tactical and Strategic Meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Monthly Offsite: One full day
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly Two-Day Offsite: Coordinated with Sandy Reed, based on the review of the previous
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; quarterly meetings and approved action items
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly Manager Meetings: Connect with the CEO's Executieve assistant to help create the executive team member agenda and create&nbsp; three department KPIs and any associated action items for continuous improvement. Additionally, review the status of each of the five pending projects, identifying accomplishments, next steps, and proposed completion timelines
Project &amp; Document Management:
<ul>
<li>Assist with project management tasks, including tracking timelines and deliverables.</li>
<li>Prepare reports, presentations, memos, and correspondence as needed.</li>
<li>Compile and analyze data for presentations and executive decision-making.</li>
<li>File and retrieve corporate documents, reports, and records.</li>
</ul>
Executive-Level Communication:
<ul>
<li>Act as a liaison between the CEO's executive assistant and Executive Team and internal/external stakeholders.</li>
<li>Analyze incoming communications (emails, reports, memos) and determine appropriate responses.</li>
<li>Represent executives in meetings when necessary.</li>
<li>Coordinate cross-departmental communications to align strategies and objectives.</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>Order office supplies and maintain administrative records.</li>
<li>Manage database systems and filing processes to ensure efficiency.</li>
<li>Provide clerical support&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Education: High School diploma required; Associate’s degree preferred.</li>
<li>Experience: Minimum of 3-5 years in an executive support role or related field.</li>
<li>Skills: Excellent written and verbal communication, organizational, and problem-solving skills.</li>
<li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with AccountMate, Salesforce, or other CRM systems is a plus.</li>
<li>Confidentiality: Ability to handle sensitive business information with discretion.</li>
<li>Flexibility: Ability to manage shifting priorities and adapt to fast-paced environments.</li>
</ul>
Work Environment &amp; Physical Demands:
<ul>
<li>Typical office environment with moderate noise levels.</li>
<li>Frequent use of computers, phones, and standard office equipment.</li>
<li>Occasional lifting of up to 25 lbs.</li>
<li>Requires sitting, standing, and walking for extended periods.</li>
</ul>

<h3>Job Description</h3>
Job Description
Executive Assistant _______________________________________________
About North Park Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicago’s northside, NPU has recently been designated a Hispanic Serving Institution and is committed to serving diverse populations. Elevating North Park University’s core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender. 
North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city – a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the world’s largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Condé Nast Traveler.
Mission 
The mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology. 
Vision
Building on our core institutional identity—Christian, city-centered, intercultural—our vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet. 
Duties and Responsibilities
<ul>
<li>Manage the president’s daily calendar and coordinate all necessary logistics for meetings with faculty, staff, students, parents, alumni and friends, senior team, Trustees, and affiliated individuals and organizations. </li>
<ul>
<li>This includes scheduling in-person, virtual, and off-campus appointments as well as campus events, managing necessary travel arrangements and itineraries, and assisting with follow-up meetings and communications as appropriate. </li>
</ul>
<li>Provide high-level administrative support to the president: prepare agendas, reports, correspondence, meeting minutes, executive summaries, etc. </li>
<li>Serve as Lead Event Manager for all events hosted by the Office of the President, including Winter and Spring Commencements, bi-annual Gathering Day events for faculty and staff, Convocation ceremonies, and stewardship events hosted by the President for faculty, staff, students, alumni, donors, Trustees, and others. </li>
<li>Manage all inbound and outbound communications of the Office of the President </li>
<ul>
<li>Create first drafts of speeches and speaking notes. </li>
<li>Provide strong leadership in prioritizing and delegating responses as needed. </li>
<li>Exercise good judgement regarding the use of appropriate communication channels. </li>
</ul>
<li>Provide overall support and maintain a highly organized and professional work environment for the Office of the President </li>
<ul>
<li>Coordinate management of daily office operations </li>
<li>Welcome guests to the office. Maintain reception area for visitors. </li>
</ul>
<li>Provide administrative support for the Board of Trustees: </li>
<ul>
<li>Coordinate all aspects of full Board and committee meetings. </li>
<li>Manage administrative documentation, including preparation and distribution of materials and maintenance of historical documents. </li>
<li>Prepare, distribute, and maintain minutes and other records. </li>
<li>Coordinate scheduling and preparing materials for the annual New Trustee Orientation. </li>
<li>Oversee preparation and distribution of periodic communication pieces with Trustees and former Trustees. </li>
</ul>
<li>Collaborate with additional departments and divisions as needed, including coordination with the Office of Advancement on the President’s fundraising responsibilities and initiatives. </li>
<li>Manage budget, expenses, and monthly reconciliations for Purchase Card transactions and invoices. </li>
<li>Provide support for the CFO/Vice President for Finance and Administration in the following areas: </li>
<ul>
<li>Maintain proper records for insurance policies, city or county public way permits and licenses, and construction project invoices and lien waivers. </li>
<li>Coordinate responses to University inquiries as needed. </li>
<li>Reconcile purchase card transactions. </li>
<li>Assist with scheduling of unit budget meetings. </li>
</ul>
<li>Provides supervision and management of Hawkinson House, the University-owned President’s residence. </li>
<li>Provides oversight of the ongoing maintenance of documents that are legally or functionally important to the operation of the University. </li>
<ul>
<li>The North Park University Bylaws </li>
<li>The Board of Trustee Handbook. </li>
<li>The Board Policy Manual. </li>
<li>Other documents deemed necessary. </li>
</ul>
<li>Assists the President in the performance of duties, including implementing special projects or other duties as assigned. </li>
<li>Understanding of, personal commitment to, and ability to articulate, the North Park University mission and identity.</li>
</ul>
This is not a hybrid or remote position. 
Requirements
<ul>
<li>Strong interpersonal and organizational skills. </li>
</ul>
<ul>
<li>Excellent written and oral communications skills. Prior speech writing experience is advantageous. </li>
<li>Demonstrable discernment, discretion, and polish; respect for confidentiality and sensitivity in handling all matters in the President’s Office. </li>
<li>Strong computer information system skills, including high level competence in Microsoft Office (especially Word, Excel, Outlook, and Power Point) and ability to learn other systems as necessary. </li>
<li>Experience organizing events and meetings. </li>
<li>Proven ability to work independently and to exercise sound judgment. </li>
<li>Must be able to follow complex instructions and meet deadlines in a fast-paced environment. </li>
<li>Proactive approach to problem solving. </li>
<li>A positive demeanor and an ability to relate to a broad range of individuals inside and outside the University. </li>
<li>Bachelor’s degree or equivalent experience is desirable. </li>
<li>A minimum of five years of related work experience, supporting C-Suite executive/s. </li>
<li>Experience in higher education preferred. </li>
<li>Ability to maintain regular office hours and occasionally work evenings and weekends. </li>
</ul>
Salary Range for this position is $65,000 to $80,000, depending on experience.
 
Benefits
<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan </li>
<li>Life Insurance </li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term &amp; Long Term Disability</li>
<li>Training &amp; Development</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Summary 
The Executive Assistant (EA) provides comprehensive support to our CEO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. 
Roles and Responsibilities 
<ul>
<li>Manage the CEO’s complex calendar, schedule meetings, and coordinate appointments.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.</li>
<li>Coordinate logistics for meetings, including room reservations, catering, and technical setup.</li>
<li>Coordinate logistics for large-scale international events, including venue, travel, and on-site execution</li>
<li>Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.</li>
<li>Prepare travel expense reports and manage reimbursements.</li>
<li>Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling)</li>
<li>Assist in the planning and execution of special projects and initiatives led by the CEO. Track progress and provide regular updates on project status to ensure timely completion.</li>
<li>Maintain and organize files, records, and documentation for easy retrieval.</li>
<li>Ensure proper filing and storage of sensitive and confidential information.</li>
<li>Coordinate office activities and operations to secure efficiency and compliance with company policies.</li>
<li>Support Office Manager with receptionist duties as needed</li>
<li>Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission.</li>
</ul>
Demonstrated Competencies: 
<ul>
<li>Accountability &amp; Integrity</li>
<li>Self-management</li>
<li>Technical proficiency</li>
<li>Business Acumen</li>
<li>Problem solving</li>
<li>Confidentiality</li>
<li>Communication</li>
<li>Adaptability</li>
<li>Digital Fluency</li>
</ul>
Qualifications 
Required: 
<ul>
<li>Bachelor’s degree preferred but not required.</li>
<li>Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.</li>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities across multiple lines of business.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
</ul>
<ul>
<li>Experience with travel coordination and expense reporting.</li>
<li>High level of integrity and discretion in handling confidential information.</li>
<li>Ability to work independently and prioritize tasks in a fast-paced environment.</li>
<li>Professional demeanor and strong interpersonal skills. </li>
<li>Results driven, roll-up sleeves mentality</li>
<li>High motor/High energy </li>
</ul>
 Physical Demands and Working Conditions 
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. 
External Posting Language 
This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
Learn more at BNI.com 
An equal opportunity employer.

<h3>Job Description</h3>
Job DescriptionThe Executive Administrative Assistant provides comprehensive support to senior management and office operations, ensuring efficient and organized daily workflows. This role requires a highly organized, detail-oriented professional who can manage multiple tasks in a fast-paced environment.Key Responsibilities:
<ul>
<li>Manage the CEO and Managing Director's calendars, meetings, and travel arrangements, including both domestic and international schedules</li>
<li>Prepare reports, presentations, and executive correspondence</li>
<li>Coordinate office operations, meetings, and administrative processes</li>
<li>Oversee office supplies, mail, courier services, and office equipment</li>
<li>Provide administrative support to departments and assist with employee onboarding</li>
<li>Handle confidential information with professionalism and discretion</li>
</ul>
Qualifications:
<ul>
<li>Associate’s or Bachelor’s degree in Business Administration or a related field preferred</li>
<li>Minimum 5 years of experience in an administrative or executive support role</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Strong organizational, communication, and time management skills</li>
<li>Detail-oriented, professional, and able to work independently and collaboratively</li>
</ul>
What We Offer:
<ul>
<li>Collaborative, mission-driven team environment</li>
<li>Annual gross base salary of $70,000–$90,000</li>
<li>Comprehensive health, dental, and vision insurance, plus a 401(k) retirement plan</li>
<li>Paid Time Off (PTO): 15 days for 0–5 years of service; 20 days for 5+ years</li>
<li>40 hours of paid sick leave annually</li>
<li>Hybrid work model with one remote day per week</li>
</ul>

Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
Seeking a full-time Executive Assistant to support a leading figure in the music &amp; entertainment industry. This role requires a highly proactive, ultra-organized, and detail-driven professional with a flexible, on-call mindset and the ability to seamlessly manage both professional and personal responsibilities. Key Responsibilities: • Manage calendars, scheduling, and travel (domestic and international) • Prepare meeting agendas, correspondence, and follow-ups • Handle phones, emails, and desk management both in-office and on-the-go • Assist with personal appointments, events, and household management • Support ad hoc projects and day-to-day tasks as needed Requirements: • 2-3+ years of executive or administrative assistant experience, preferably in entertainment or with high-level executives • Strong organizational, communication, and problem-solving skills • Proficiency in Microsoft Office and Google Suite • Ability to work long hours, remain flexible, and handle fast-paced demands • High level of discretion and professionalism

<h3>Job Description</h3>
Job Description
Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment?
Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best.
You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization.
Compensation &amp; Benefits:
<ul>
<li>Base Salary: $50,000-$55,000</li>
<li>Performance-Based Bonuses</li>
<li>Health Benefits and Designated Company Vehicle</li>
<li>Stable, Long-Term Position</li>
<li>Opportunities for Growth Within the Company</li>
</ul>
 
Compensation:
$50,000 - $55,000 yearly base salary
Responsibilities:
<ul>
<li>Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality</li>
<li>Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through</li>
<li>Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently</li>
<li>Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth</li>
<li>Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving</li>
</ul>
Qualifications:
<ul>
<li>Adaptable, calm under pressure, and able to prioritize in a fast-paced environment</li>
<li>Strong problem-solving skills with a proactive, solution-oriented mindset</li>
<li>Reliable, communicative, and self-motivated with a high level of integrity</li>
<li>Experience supporting or leading teams in service operations or small-business settings</li>
<li>Detail-oriented with a track record in process improvement, scheduling, or operational systems</li>
</ul>
 
About Company 
Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We’re known for combining professionalism with a personal approach that clients trust.
Since 2019, we’ve grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

<h3>Job Description</h3>
Job DescriptionExecutive AssistantPosition Overview We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities
<ul>
<li>Maintain and optimize a dynamic executive calendar.</li>
<li>Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly.</li>
<li>Coordinate with internal and external stakeholders to ensure seamless scheduling and communication.</li>
<li>Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate.</li>
<li>Prepare, edit, and format documents, reports, presentations, and correspondence.</li>
<li>Track deadlines, follow up on action items, and ensure commitments are met.</li>
<li>Process invoices, pay bills, and track expenses with accuracy and confidentiality.</li>
<li>Assist with budgeting, expense reports, and reconciliation.</li>
<li>Manage vendor relationships and maintain organized administrative systems.</li>
<li>Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction.</li>
<li>Exercise sound judgment, especially when handling sensitive or confidential information.</li>
<li>Stay proactive in keeping the executive informed and prepared.</li>
<li>Demonstrate exceptional discretion, reliability, and emotional intelligence.</li>
<li>Maintain composure and professionalism in high-pressure or rapidly changing situations. </li>
</ul>
Qualifications
<ul>
<li>5+ years of executive support or administrative professional experience.</li>
<li>Strong proficiency in Microsoft Office Suite / Google Workspace.</li>
<li>Exceptional organizational and time-management skills.</li>
<li>Ability to manage multiple priorities and meet strict deadlines.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of integrity, discretion, and emotional maturity.</li>
<li>Experience managing financial tasks (invoices, bill pay, expense reporting) preferred.</li>
</ul>
Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at <a href="mailto:rachel.thomann@furstpros.com" target="_blank">rachel.thomann@furstpros.com</a> or 815-997-1417.

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