Job Description
Job Description
Executive Assistant
Supporting the Owners of Corporate Travel Service in a broad array of clerical and organizational tasks
Summary:
The Executive Assistant is a full-time role that supports the Owners of Corporate Travel Service in a broad array of clerical and organizational tasks. The responsibilities of the role encompass internal and vendor-facing communications, document preparation, management of Owners’ office calendars and voicemails, filing of sensitive and proprietary documents, courier service to local destinations, and general recordkeeping tasks.
ONGOING RESPONSIBILITIES:
- Daily clearing and reporting of Owners' voicemails
- Assisting in the scheduling of appointments on the Owners’ calendars
- Typing and compiling various documents in Microsoft Word, Excel or Powerpoint
- Planning and preparing for hosted meetings and social functions both within the company offices and at local restaurant venues
- Driving to local destinations to make deliveries or purchases on behalf of the Owners
- Maintaining strict confidentiality and safeguarding the storage of sensitive company documents
- Supportingthe general office management functions, including utility contracts, supply room inventory, kitchen supplies, Copy equipment maintenance, postage machine maintenance
- Opening and distributing daily incoming mail and posting and mailing outgoing checks
- Creating travel itineraries for owners and special clients
- Assisting in the printing and mailing of brochures to clients
- Ordering and sending gifts, flowers, and mass cards for clients
- Maintain membership, event attendance, and invitation logs for affiliated organizations
- Occasional visits to bank to post deposits for affiliated organizations
- Renew affiliated organization memberships for owners
- Assorted other unique tasks as assigned by Owners
REQUISITE SKILLS AND QUALIFICATIONS:
- Associates degree in related field
- Proficiency with Microsoft Word and Microsoft Powerpoint
- Typing skills
- Disciplined accuracy and attention to detail
- Flawless punctuality and timeliness
- Ability to communicate professionally and articulately in both spoken and written discourse
- Comfort with learning new software applications Microsoft Teams
- Ability to manage multiple projects simultaneously of varying complexity while protecting quality of work
- Ability to build positive relationships and partnerships within the department, across the organization and with external vendors
- Ability to balance a checkbook
- Willingness to support endeavors outside of business hours when necessary
COMPENSATION AND BENEFITS
- Competitive salary compensation
- Eligibility for annual profit share bonus
- Contributory health insurance plan
- 401(k) plan with annual discretionary contribution made by the Company
- Company paid long-term disability plans
- Eligibility for annual IATA membership
If you are interested and possess the right qualifications, please send your resume to David DiFranco at ddifranco@ctscentral.net. Please make the subject line Executive Assistant Position.
Company DescriptionWelcome to Corporate Travel Service, your trusted partner for over half a century. As a family-owned, full-service enterprise, we take great pride in curating exceptional experiences for both groups and individuals. Our expertise lies in crafting premium experiences, ranging from soul-enriching pilgrimages and luxurious cruises to enlightening educational tours and inspiring performance tours. With a dedicated team of professionals, we go above and beyond to ensure every individual we serve receives extraordinary and personalized care.
Company Description
Welcome to Corporate Travel Service, your trusted partner for over half a century. As a family-owned, full-service enterprise, we take great pride in curating exceptional experiences for both groups and individuals. Our expertise lies in crafting premium experiences, ranging from soul-enriching pilgrimages and luxurious cruises to enlightening educational tours and inspiring performance tours. With a dedicated team of professionals, we go above and beyond to ensure every individual we serve receives extraordinary and personalized care.