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<h3>Job Description</h3>
Our client located in the Brentwood, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced environment in the healthcare industry. This Executive Assistant opportunity is a hybrid opportunity (schedule is four days in-office a week and one day remote). Responsibilities:
<ul>
<li>Support several Executives with a variety of administrative duties </li>
<li>Calendar management and complex scheduling</li>
<li>Manage high-level correspondences and communications</li>
<li>Coordinating meetings and organizing meeting materials </li>
<li>Managing travel arrangements</li>
<li>Managing expense reports and assisting in event planning </li>
<li>Managing phone calls and emails and taking minutes</li>
<li>Maintaining confidentiality </li>
</ul>
Qualifications:
<ul>
<li>4+ years of experience supporting an Executive in an EA capacity </li>
<li>Strong experience in calendaring, travel management, expense reporting, and managing correspondences </li>
<li>Must be adaptable to ever-changing needs of the business </li>
<li>Healthcare industry experience ideal</li>
<li>Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)</li>
<li>Must be able to work in-office four days a week in Brentwood </li>
</ul>
Job Title: Executive Assistant Location: Hybrid in Brentwood (four days in-office and one day offered remote) 
Desired Skills and Experience - 4+ years of experience supporting an Executive in an EA capacity - Strong experience in calendaring, travel management, expense reporting, and managing correspondences - Must be adaptable to ever-changing needs of the business - Healthcare industry experience ideal - Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) - Must be able to work in-office four days a week in Brentwood

Executive Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
<ul>
<li>Acts as trusted, indispensable right hand to assigned partners and work groups, taking ownership of all projects from inception to completion, making impactful decisions throughout the process.</li>
<li>Masters the technical process of Firm accounting projects, monitors progress and keeps them on track.</li>
<li>Takes full ownership and responsibility for department administrative/clerical procedures, maintaining pristine physical and digital files.</li>
<li>Reviews and evaluates administrative practices, policies and procedures; recommends &amp; implements improvements as appropriate.</li>
<li>Communicates with clients with poise and clarity as the first and most responsive point of contact.</li>
<li>Balances multiple (and occasionally conflicting) priorities, with the ability to pivot quickly and seamlessly.</li>
<li>Proactively manages complex schedules for partners, troubleshoots scheduling conflicts, and coordinates meetings and appointments to maximize efficiency.</li>
<li>Assists in the resolution of complex, highly sensitive, confidential client and administrative matters; proactively identifies potential issues or challenges and implements effective solutions without the need for direction or prompting.</li>
<li>Leads and manages one or more administrative assistants and/or receptionists, providing training, mentorship, and regular feedback to support their professional growth and ensure alignment with the Firm’s expectations and performance standards.</li>
<li>Takes a lead role in the recruitment &amp; selection process as necessary to maintain optimal staffing levels: ensures and coordinates administrative coverage at all times.</li>
<li>Prepare, edit, and proofread correspondence, reports, presentations, etc. as needed or requested by Partner Group.</li>
<li>Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.</li>
</ul>
Requirements:
<ul>
<li>You exhibit a strong sense of responsibility, consistently following through and ensuring deliverables exceed expectations.</li>
<li>You have a Bachelor’s degree in Business Administration or equivalent work experience (5+ years) in a professional services environment.</li>
<li>Project Management experience.</li>
<li>Technologically fluent, with excellent Microsoft Office Suite skills.</li>
<li>Able to learn industry-specific software quickly and thoroughly.</li>
<li>Phenomenal communicator, able to develop and maintain strong rapport across all levels of the organization.</li>
<li>Excellent problem-solving skills and follow-through.</li>
<li>Strong attention to detail.</li>
<li>Able to work in a team environment or independently, as needed.</li>
<li>Complete alignment with Atherton Core Values and Vision.</li>
<li>High Emotional Intelligence.</li>
<li>Ability to navigate professional relationships with good-natured grace and be proactive in forging high degrees of trust.</li>
<li>Able to work 55 hours per week during tax season, similar hour commitments for Audit/Assurance and Client Accounting Services (CAS) busy seasons. Please note that these periods are exceptionally demanding, and consistent availability is critical to meeting client deadlines, maintaining team efficiency, and delivering high-quality service under pressure.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionExecutive Assistant LHH Philadelphia, Pennsylvania, United States (On-site) SaveApply The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities
<ul>
<li>Calendar management for executives</li>
<li>Aid executive in preparing for meetings</li>
<li>Responding to emails and document requests on behalf of executives</li>
<li>Draft slides, meeting notes and documents for executives</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>Proficient in Microsoft Office suite</li>
<li>Experience in managing multiple priorities, administrative coordination, and logistics</li>
<li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li>
<li>Strong written and verbal communication skills</li>
</ul>
Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $28.00 to $30.00 per hour Search managed by: Stephanie Peckerofsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
<ul>
<li>Provide high-level administrative support to executives, including calendar management, travel arrangements, and correspondence.</li>
<li>Serve as the primary point of contact between executives and internal/external stakeholders.</li>
<li>Prepare documents, reports, presentations, meeting materials, sales quotes, etc…</li>
<li>Manage confidential information with discretion and professionalism.</li>
<li>Coordinate meetings, events, and conference calls, ensuring seamless logistics.</li>
<li>Anticipate executive needs and proactively suggest solutions.</li>
<li>Support special projects and assist with operational initiatives as needed.</li>
</ul>

<h3>Job Description</h3>
Job Description
Executive Assistant
Pay: $60,000 – $75,000/year DOE + OT | Full-Time | Phoenix Metro
Velox Air is in growth mode and seeking experienced Executive Assistant ready to take ownership of their work and see their efforts pay off.
We want aaplicants who have exceptional skills, high service standards, and strong communication—and who enjoy mentoring junior estimators.
Why Join Velox Air:
<ul>
<li>
$60K–$75K/year DOE
</li>
<li>
Year-round work – no seasonal layoffs
</li>
<li>
Company equipment, software &amp; phone
</li>
<li>
Paid training, certifications &amp; career growth
</li>
<li>
Supportive, team-focused environment
</li>
<li>
We value work-life balance and our people
</li>
<li>
We work hard but know when to have fun
</li>
</ul>
Key Responsibilities
<ul>
<li>Calendar Management: Maintain and update calendars for individuals, departments, or projects.</li>
<li>Appointment &amp; Meeting Coordination: Schedule, arrange, and confirm appointments, meetings, and events.</li>
<li>Communication: Act as a central point of communication, sending reminders, updates, and responding to inquiries regarding schedules.</li>
<li>Resource Allocation: Coordinate with internal teams and allocate resources efficiently to meet scheduling needs.</li>
<li>Conflict Resolution: Address and resolve scheduling conflicts, making adjustments as necessary.</li>
<li>Administrative Tasks: Perform related administrative duties such as making travel arrangements or booking meeting venues.</li>
<li>Record Keeping: Maintain accurate records of schedules, processes, and relevant documents.</li>
</ul>
Essential Skills
<ul>
<li>Organization: Strong ability to manage and organize multiple tasks and appointments.</li>
<li>Communication: Excellent verbal and written communication skills for interacting with staff and clients.</li>
<li>Attention to Detail: Crucial for ensuring accuracy in schedules and preventing errors.</li>
<li>Multitasking: Ability to handle various tasks simultaneously in a fast-paced setting.</li>
<li>Time Management: Proficiency in managing time effectively to meet deadlines and coordinate schedules.</li>
<li>Tech Savvy: Familiarity with scheduling software, calendars, and office applications.</li>
</ul>
Service Area: All of Phoenix metro — East, West, North, South — we hire from anywhere in the valley!
If you’re ready for competitive pay, year-round stability, and a team that values your expertise, apply today to join Velox Air.
Company DescriptionWe are a leading HVAC contractor specializing in full system installations, service, and maintenance. Our team is committed to delivering high-quality work, exceptional customer service, and innovative solutions for residential and commercial clients. We pride ourselves on a supportive, team-focused culture where reliability, integrity, and hard work are valued and rewarded. Whether in the field, the warehouse, or the office, every team member plays a key role in our success. 
<h3>Company Description</h3>
We are a leading HVAC contractor specializing in full system installations, service, and maintenance. Our team is committed to delivering high-quality work, exceptional customer service, and innovative solutions for residential and commercial clients. We pride ourselves on a supportive, team-focused culture where reliability, integrity, and hard work are valued and rewarded. Whether in the field, the warehouse, or the office, every team member plays a key role in our success.

<h3>Job Description</h3>
Job Description
Executive Assistant – Executive Operations &amp; Platform Support
About the Role
We are looking for a highly capable Executive Assistant to serve as a true extension of executive leadership within a multi-entity family office and operating platform. This is not a traditional administrative role. You will sit at the center of a complex ecosystem spanning investments, operating companies, partnerships, and advisors—and help bring structure, momentum, and follow-through to executive priorities.
The right candidate is highly organized, calm under pressure, detail-oriented, and proactive by default.
What You’ll Do
<ul>
<li>
Act as a right hand to executive leadership, managing calendars, priorities, and information flow across multiple companies and stakeholders
</li>
<li>
Coordinate meetings across internal teams, portfolio companies, external partners, and advisors—owning agendas, preparation, follow-ups, and action tracking
</li>
<li>
Manage high-volume email and communications with sound judgment and discretion
</li>
<li>
Handle complex travel planning, logistics, and expense reporting across entities
</li>
<li>
Support hiring, onboarding, and internal coordination as the platform grows
</li>
<li>
Build and maintain systems, workflows, and documentation to improve efficiency and clarity across the organization
</li>
<li>
Track deadlines, commitments, and next steps to ensure executive initiatives move forward
</li>
<li>
Assist with special projects, operational initiatives, and ad-hoc problem solving as needed
</li>
<li>
Serve as a trusted point of coordination in a fast-moving, high-expectation environment
</li>
</ul>
Who You Are
<ul>
<li>
Exceptionally organized with strong attention to detail
</li>
<li>
Proactive, resourceful, and able to anticipate needs before they arise
</li>
<li>
Comfortable operating in a dynamic, multi-company environment
</li>
<li>
Discreet and trustworthy with confidential and sensitive information
</li>
<li>
Clear, professional communicator with strong writing skills
</li>
<li>
Able to manage competing priorities without losing momentum
</li>
</ul>
Qualifications
<ul>
<li>
Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive, Gmail)
</li>
<li>
Strong organizational, communication, and time-management skills
</li>
<li>
Ability to work onsite and adapt to shifting priorities
</li>
<li>
Prior experience supporting senior executives or complex organizations preferred
</li>
</ul>
Why This Role Is Different
This role offers&nbsp;exposure to how a modern family office and operating platform functions across investments, strategy, operations, and partnerships. You’ll work closely with leadership, gain real responsibility, and play a meaningful role in keeping a complex organization running smoothly.
Company DescriptionAll World Management operates family office platform that owns and operates multiple businesses across a range of industries. We take a long-term, hands-on approach to investing and operations, working closely with our portfolio companies to drive real value. Team members gain direct exposure to leadership, meaningful responsibility early on, and the opportunity to learn how businesses are built, operated, and scaled from the inside. We are a close-knit, collaborative team that values trust, initiative, and accountability. We invest in people who want to grow with us over the long term. 
<h3>Company Description</h3>
All World Management operates family office platform that owns and operates multiple businesses across a range of industries. We take a long-term, hands-on approach to investing and operations, working closely with our portfolio companies to drive real value.\r\n\r\nTeam members gain direct exposure to leadership, meaningful responsibility early on, and the opportunity to learn how businesses are built, operated, and scaled from the inside. We are a close-knit, collaborative team that values trust, initiative, and accountability. We invest in people who want to grow with us over the long term.

<h3>Job Description</h3>
Job Description
Is this you?
<ul>
<li>You are an experienced and highly professional Executive Assistant to provide comprehensive administrative support to the CEO and President.</li>
<li>You possess exceptional judgment, discretion, and organizational capability.</li>
<li>You enjoy variety in your work and appreciate that no two days are the same</li>
</ul>
If yes, then bring your talent and skills to F.E. Moran! We have an exciting opportunity for an Executive Assistant in our Northbrook office. As our company continues to expand, we want you to grow and develop with us!
You Are:
<ul>
<li>EXPERIENCED: Minimum of 5 years’ experience supporting senior executives in a corporate or professional environment</li>
<li>TECHNICAL: Exceptional written and verbal communication skills; Proficiency in Microsoft Office Suite</li>
<li>A TEAM PLAYER: Effectively collaborate with and support team members both in office and field operations</li>
<li>A SELF-STARTER: Demonstrated ability to work independently, manage multiple priorities, and exercise sound judgment</li>
</ul>
What You’ll Do:
<ul>
<li>EXECUTE: Responsible for managing executive calendars, coordinating communications, preparing high-quality documentation, and ensuring the efficient execution of daily and strategic activities.</li>
<li>DOCUMENT: Prepare agendas, presentations, correspondence, reports, and meeting materials</li>
<li>REPORT: Arrange detailed travel itineraries and manage expense reporting in accordance with company policies</li>
<li>PROJECTS: Support special projects and initiatives, ensuring deadlines and follow-up actions are completed</li>
<li>SUPPORT: Will provide outside personal support as needed</li>
</ul>
What We Offer:
<ul>
<li>TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match</li>
<li>WORK ENVIRONMENT: Professional, engaging, collaborative, and rewarding</li>
<li>TEAM: You will be an integral part of a knowledgeable, high achieving, and industry-leading group of professionals</li>
</ul>
Who We Are:
The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location...We save lives, protect property, and create healthy environments.
Interested? Apply Now!
Candidates must be at least 21 years of age to be eligible for positions that require participation in the company’s fleet program. This is a requirement for roles involving the operation of company vehicles.
At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at <a href="mailto:careers@femoran.com" target="_blank">careers@femoran.com</a>.
Company DescriptionThe F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location...We save lives, protect property, and create healthy environments. 
<h3>Company Description</h3>
The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location...We save lives, protect property, and create healthy environments.

<h3>Job Description</h3>
Job DescriptionDescription:
About TelyRx
TelyRx is a vertically integrated telehealth pharmacy company operating across 43+ states. We're a fast-growing business preparing for a public listing in 2026.
What we're looking for
We're looking for an Executive Assistant to support our CEO directly, with additional support to the executive leadership team (CFO, CMO, General Counsel). But let's be clear - this isn't a "stay in your lane" kind of role. We need someone who sees what needs doing and does it. Full stop.
You'll handle the core EA responsibilities - calendar, travel, logistics - but you'll also be the person who makes things happen when there's no playbook. The exec team is lean and moves fast. We need someone who can keep up, pitch in wherever needed, and never utter the words "that's not my job."
This is a high-trust position at the heart of a company going through an exciting growth phase. You'll have visibility into everything, relationships with everyone, and real impact on how smoothly we operate. The right person will become indispensable quickly - not because they're protective of their turf, but because they make everyone around them more effective.
This role is perfect for someone who:
<ul>
<li>Gets energy from variety and hates being bored</li>
<li>Takes initiative without waiting for permission</li>
<li>Finds satisfaction in solving problems others didn't even notice</li>
<li>Wants to be part of building something, not just filling a seat</li>
<li>Brings positive energy and makes the team better just by being in the room</li>
</ul>
Key Responsibilities
The list below covers the core of the role, but it's not exhaustive. The reality is: if it needs doing and you can help, we expect you to jump in.
Calendar &amp; Schedule Management
<ul>
<li>Own the CEO's calendar across multiple time zones</li>
<li>Schedule internal and external meetings</li>
<li>Build in appropriate prep time and buffer between commitments</li>
<li>Proactively flag conflicts and propose solutions</li>
<li>Know what's coming before anyone has to ask</li>
</ul>
Travel Coordination
<ul>
<li>Book all flights, hotels, ground transportation (domestic and international)</li>
<li>Create detailed itineraries with confirmation numbers, addresses, contact info</li>
<li>Manage last-minute changes without drama</li>
<li>Track loyalty programs and preferences</li>
<li>Handle visa requirements, travel insurance, and any logistics curveballs</li>
</ul>
Executive Team Support
<ul>
<li>Provide administrative support to exec team as needed</li>
<li>Coordinate scheduling for leadership team meetings and cross-functional sessions</li>
<li>Assist with travel arrangements for exec team when required</li>
<li>Help prepare materials for board meetings, investor presentations, and leadership offsites</li>
<li>Act as a coordination point across the executive team - knowing where everyone is and what's coming up</li>
<li>Support onboarding logistics for new senior hires</li>
<li>Be a reliable point of contact that the whole leadership team can count on</li>
</ul>
Communication &amp; Coordination
<ul>
<li>Draft routine correspondence</li>
<li>Monitor and triage email where appropriate</li>
<li>Ensure follow-ups don't fall through the cracks</li>
<li>Be the connective tissue that keeps information flowing across the team</li>
</ul>
General Support &amp; Everything Else
<ul>
<li>Research and prepare briefing materials as needed</li>
<li>Coordinate events, offsites, and team gatherings</li>
<li>Manage vendor relationships and procurement for office/team needs</li>
<li>Handle ad hoc projects that don't fit neatly elsewhere</li>
<li>Spot gaps and fill them before being asked</li>
<li>Basically: if it helps the team run better, it's in scope</li>
</ul>
Requirements:
Hard Skills (Must-Haves)
Technology &amp; Tools
<ul>
<li>Highly proficient in Google Workspace (Calendar, Gmail, Drive, Docs, Sheets)</li>
<li>Comfortable with Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Experience with video conferencing platforms (Zoom, Google Meet, Teams)</li>
<li>Able to troubleshoot basic tech issues independently</li>
<li>Quick to learn new software and systems</li>
<li>Familiar with travel booking platforms and tools</li>
<li>Experience with expense management software (Expensify, Concur, or similar)</li>
<li>Comfortable using AI tools to increase productivity (ChatGPT, Claude, etc.)</li>
</ul>
Administrative
<ul>
<li>Proven experience managing complex, ever-changing calendars</li>
<li>Track record coordinating multi-leg international travel</li>
<li>Strong written communication - can draft professional emails that don't sound robotic</li>
<li>Ability to manage multiple priorities without dropping balls</li>
</ul>
Nice to Have
<ul>
<li>Experience supporting C-level executives</li>
<li>Familiarity with investor relations or board coordination</li>
<li>Experience in healthcare, telehealth, or pharmacy sector</li>
<li>Project management tool experience (Asana, Monday, Notion)</li>
</ul>
Soft Skills (Equally Important - Maybe More So)
"Get It Done" Mentality
<ul>
<li>You see a problem, you fix it - you don't wait to be asked</li>
<li>Resourceful and creative when the obvious solution doesn't work</li>
<li>Comfortable figuring things out on the fly</li>
<li>Allergic to the phrase "that's not my job"</li>
</ul>
Dynamic &amp; Energetic
<ul>
<li>Brings positive energy to the team every day</li>
<li>Thrives in a fast-paced environment where priorities shift</li>
<li>Excited by variety, not overwhelmed by it</li>
<li>Self-starter who creates momentum, not friction</li>
</ul>
Team Player &amp; Culture Builder
<ul>
<li>Genuinely enjoys helping others succeed</li>
<li>Builds strong relationships across all levels of the company</li>
<li>Makes people feel supported and valued</li>
<li>Contributes to a positive, collaborative team culture</li>
<li>Celebrates wins and picks people up on tough days</li>
<li>The kind of person others are glad to see in a meeting</li>
</ul>
Judgment &amp; Discretion
<ul>
<li>Knows what's urgent vs. what can wait</li>
<li>Handles confidential and sensitive information appropriately</li>
<li>Can represent the CEO and exec team professionally to external parties</li>
<li>Trusted with the information that matters most</li>
</ul>
Proactive &amp; Anticipatory
<ul>
<li>Thinks two steps ahead - "she'll need X for that meeting"</li>
<li>Flags problems before they become crises</li>
<li>Connects dots that others miss</li>
<li>Manages up effectively - keeps the exec team informed without overwhelming them</li>
</ul>
Adaptable &amp; Unflappable
<ul>
<li>Comfortable with ambiguity and changing priorities</li>
<li>Stays calm when plans fall apart at the last minute</li>
<li>Flexible on hours when needed (we're preparing for a public listing - it gets busy)</li>
<li>Rolls with the punches and keeps smiling</li>
</ul>
Communication Style
<ul>
<li>Direct and clear - no waffle</li>
<li>Knows when to ask questions and when to figure it out</li>
<li>Comfortable pushing back respectfully when needed</li>
<li>Can communicate effectively up, down, and sideways</li>
</ul>
Ownership &amp; Standards
<ul>
<li>Takes pride in getting things right, every time</li>
<li>Doesn't make the same mistake twice</li>
<li>Treats the leadership team's time as the scarce resource it is</li>
<li>Sweats the details because they matter</li>
</ul>
Multi-Stakeholder Management
<ul>
<li>Comfortable supporting multiple executives with different styles and priorities</li>
<li>Can balance competing demands and negotiate timing diplomatically</li>
<li>Builds trust quickly with senior leaders</li>
<li>Makes everyone feel like they're the priority</li>
</ul>
Why Join TelyRx!
TelyRx is at an inflection point. We're a profitable, fast-growing healthcare company preparing for a public listing in 2026. The team is lean, the work matters, and the opportunity to have real impact is significant.
We're building a culture where people take ownership, support each other, and actually enjoy working together. No bureaucracy, no politics, no "that's above my pay grade." Just smart people getting things done.
If you want to be close to the action, work directly with the leadership team, and play a key role in a company's growth story - this is it.
 
Logistics
Location: Remote (US-based preferred for timezone alignment)or Hybrid in Clearwater fl or Dallas Tx
Hours: Full-time, with flexibility required during peak periods, like some weekends.
Reports to: CEO directly, with dotted-line support to executive leadership team
 
 
To Apply
Skip the generic cover letter. Tell us about a time you went above and beyond when you didn't have to, or a moment where you saw something that needed doing and just handled it. We want to know how you think, not just what you've done.
If you read this job description and thought "finally, someone who gets it" - we want to hear from you.

<h3>Job Description</h3>
Job DescriptionVanguard operates dealerships located in&nbsp;Arlington, Carrollton, Sherman, Austin, and Hughes Springs.&nbsp;We represent the manufacturer brands&nbsp;Kia, GMC, Volkswagen, and Ford. Family-owned and operated, Vanguard promotes an excellent work-life balance culture, flexible schedules, and a shared vision to “WOW” Our Customers, Our Team Members, Our Community, and Our Peers! We invite you to learn more and discover "The Vanguard Family"&nbsp;We are looking for an Executive Assistant to perform a variety of administrative tasks and support the General Manager for our Vanguard Volkswagen of North Austin dealership.&nbsp;Income: $40,000.00 to $50,000.00 based on experience and duties assigned&nbsp;Responsibilities&nbsp;
<ul>
<li>Act as the point of contact for the General Manager</li>
<li>Work closely with the General Manager and other departments</li>
<li>Ensure strategies and standard operating procedures are effectively communicated and managed between departments.&nbsp;</li>
<li>Format information, memos, emails, and reports</li>
<li>Understand and build Excel Spread sheets</li>
</ul>
Skills
<ul>
<li>Work experience as an Executive Assistant, Personal Assistant or similar role</li>
<li>MS Office and Excel knowledge required</li>
<li>Outstanding analytical, organizational and time management skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Discretion and confidentiality</li>
<li>Bilingual a must&nbsp;</li>
<li>College, at least two years</li>
</ul>
Benefits
<ul>
<li>Paid Health Insurance</li>
<li>Paid Life Insurance</li>
<li>Dental &amp; Vision available</li>
<li>Employee discount</li>
<li>Paid vacation</li>
<li>401(k) Matching</li>
<li>Referral Program</li>
</ul>
Vanguard Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws&nbsp;

<h3>Job Description</h3>
Job Description
“The Calm in Our Chaos”
 
Do you thrive in fast-paced environments where the phrase “other duties as assigned” is not a warning, but a lifestyle?
 
Do you send holiday cards every year? Do you know Stephen Covey’s quadrants by heart (or at least pretend convincingly)?
 
Does your love language scream Acts of Service?
 
Then keep reading. Everyone else may exit quietly.
 
Who You’ll Be Supporting
You’ll be the right hand to Jackie, our Founder — a brilliant, overloaded executive who is tired of:
<ul>
<li>Back-to-back calendar chaos</li>
<li>Inbox purgatory</li>
<li>Realizing she forgot her makeup bag 5 minutes before an evening event</li>
<li>And discovering on Friday night that she has 17 client meetings next week</li>
</ul>
 
She needs a handler.
A mind-reader.
A human steel trap.
A bringer of coffee.
A slayer of chaos.
If that thrills you… excellent. Let’s continue.
 
We thought it made sense to give you an additional perspective on this job. For that, we asked our new Chief of Staff, Laura, to chime in.
 
From the Chief of Staff:
“We’re looking for a true Type A personality—someone who thrives in a high-paced, high-functioning environment and genuinely gets fired up by challenge. This is the kind of person who never says ‘overwhelmed,’ but instead says, ‘Bring it on—I can’t wait to dig in and make a difference.’ It takes mega-high energy, both mentally and physically, a love for being organized and detail-oriented, and a sense of fun along the way. This role isn’t for the faint of heart—but for the right person, it’s incredibly exciting.”
 
Who You Are
<ul>
<li>High-energy, high-capacity, high-standards</li>
<li>Backbone + polish</li>
<li>Loves structure but thrives when the day blows up</li>
<li>In-person, every day, no exceptions</li>
<li>Proudly Type A</li>
<li>Sees chaos and whispers, “Not on my watch.”</li>
</ul>
 
Bonus points if:
<ul>
<li>You have never missed a holiday card year</li>
<li>You’re the friend people describe as “scary organized.”</li>
<li>Your soul will not let details slip</li>
</ul>
Compensation:
$50,000 - $80,000 yearly
Responsibilities:
Examples of what you'll need to do:
 
Command the Inbox
<ul>
<li>Draft replies Jackie can fire off in seconds.</li>
<li>Own outcomes — not just “mark unread” and hope for the best.</li>
</ul>
 
Architect the Calendar
Stephen Covey would weep tears of joy.
You’ll create:
<ul>
<li>A weekly plan</li>
<li>A daily Top 3 (yours + negotiated final version)</li>
<li>Buffer space</li>
<li>Travel sanity</li>
<li>Deep work blocks</li>
</ul>
If you know Quadrant 3, great. If you don’t, Google it — initiative is part of the job.
 
Pivot Gracefully (and Often)
A random Tuesday may include:
<ul>
<li>Booking a car to Pittsburgh because driving wastes productive time</li>
<li>Delivering kids’ gym clothes</li>
<li>Running to her house for an outfit</li>
<li>Protecting the evening event prep window</li>
<li>Finding the exact right nail polish shade</li>
<li> </li>
</ul>
If this sounds beneath you, you are beneath this job.
 
Be the Bridge Between Jackie’s Work + Life
Expect:
<ul>
<li>Dry cleaning coordination</li>
<li>Wardrobe rescue missions</li>
<li>Liaising with household staff</li>
<li>Organizing her office like The Home Edit</li>
<li>Guarding her Saturday morning Christmas-card-designing time</li>
</ul>
 
At a large corporation, this is two roles. Here, it’s one. Wear it proudly.

Possess a Memory That Terrifies Others
<ul>
<li>You’re the person who remembers birthdays, passwords, deadlines, and that one thing someone said in Q2.</li>
<li>You don’t just solve problems — you prevent them.</li>
<li>If a calendar looks tight, you fix it before Jackie feels it.</li>
<li>Mind-reader energy required.</li>
</ul>
 
Problem Avoidance &gt; Problem Solving
<ul>
<li>Solving problems is good, preventing them is elite.&nbsp;In the event that they do arise, we solve them with overwhelming execution and with as little emotion as possible.</li>
</ul>
 
We believe in common sense. Radical, we know.
Qualifications:
<ul>
<li>Experience in providing executive-level support in a fast-paced environment.</li>
<li>Ability to manage complex calendars and prioritize tasks effectively.</li>
<li>Proven track record of maintaining confidentiality and discretion in all matters.</li>
<li>Strong organizational skills with a keen eye for detail and accuracy.</li>
<li>Excellent communication skills, both written and verbal, to liaise with internal and external stakeholders.</li>
<li>Ability to anticipate needs and proactively address potential challenges.</li>
<li>Experience in coordinating travel arrangements and managing logistics efficiently, including booking transportation and accommodations for executives and their families, as needed.</li>
<li>No fear of saying "no," having difficult conversations, or being disliked.</li>
</ul>
 
About Company 
Pennywise Tax Strategies is built on a simple belief: small business owners deserve better tax advice—and better tax experiences.
We are a growing firm focused on raising the standard in small business tax accounting. That means thoughtful preparation, real planning, and professionals who care deeply about the work and the people behind it.
We live by four core values:
<ul>
<li>Find the Truth</li>
<li>Figure It Out</li>
<li>Be Curious, Not Judgmental</li>
<li>Take Our Job Seriously, But Not Ourselves Too Seriously</li>
</ul>
We’re scaling intentionally—our team, our systems, and our impact. We value people who take ownership, ask good questions, and want to be part of building something that actually matters.
If you want to do work you’re proud to sign, serve clients you respect, and grow into deeper responsibility over time—we’d love to hear from you.

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