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<h3>Job Description</h3>
Position Summary: We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in administrative support and accounts payable. This role is critical in ensuring the timely and accurate processing of vendor invoices, managing purchase order (PO) requests, and supporting overall office operations. The ideal candidate is an effective communicator, proficient in Microsoft Office (especially Excel), and excels at follow-up, organization, and multi-tasking in a fast-paced environment. Key Responsibilities: 1. Accounts Payable Coordination 
<ul>
<li> Receive and review all vendor invoices related to five properties located in Connecticut.</li>
<li> Accurately verify invoice information including:</li>
<li> Correct billing amount</li>
<li> Proper "Bill-To" designation</li>
<li> Correct property entity (e.g., not billed to Olymbec, but the specific entity name)</li>
<li> Valid and correct PO number</li>
<li> Appropriate supporting documentation confirming items/services were ordered and received</li>
<li> Track and organize all invoices in process, ensuring nothing falls through the cracks.</li>
<li> Proactively follow up with vendors to request corrections for inaccurate invoices.</li>
<li> Maintain a clear and consistent system for managing AP workflow and status updates. 2. Purchase Order (PO) Management 
<ul>
<li> Create and enter PO requests in internal systems.</li>
<li> Collect and verify proper backup documentation from vendors prior to submission.</li>
<li> Coordinate with internal stakeholders to ensure POs align with budget and authorization protocols. </li>
</ul>
3. Administrative Support 
<ul>
<li> Answer phones and route calls professionally.</li>
<li> Maintain accurate and up-to-date tenant contact lists.</li>
<li> Draft and manage communications with tenants, vendors, and internal teams.</li>
<li> Support various office functions and projects as needed. </li>
</ul>
4. Microsoft Office &amp; Excel Proficiency 
<ul>
<li> Create clean and functional Excel spreadsheets, using basic formulas and formatting for reporting and tracking.</li>
<li> Assist in developing easy-to-use forms and templates for internal use. </li>
</ul>
Must-Have Qualifications: 
<ul>
<li> Strong administrative background (minimum 2-3 years preferred)</li>
<li> Experience with Accounts Payable processes and vendor communications</li>
<li> Excellent Microsoft Office skills, especially Excel (forms, formatting, basic formulas)</li>
<li> High attention to detail, time management, and organizational skills</li>
<li> Exceptional written and verbal communication skills-email etiquette is a must</li>
<li> Client service mindset with a proactive approach to problem-solving</li>
<li> Ability to manage multiple tasks and maintain accuracy in a deadline-driven environment </li>
</ul>
 Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Title
Administrative Associate 3 (1430402)
Location
Palo Alto 94305
Duration
04-Aug-2025 - 06-Feb-2026
 
 
Job Description:-
<ol>
<li>Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.</li>
<li>Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li>
<li>Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li>
<li>Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li>
<li>Create complex reports and spreadsheets which may utilize specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.</li>
<li>May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.</li>
</ol>

<ul>
<li>Requirements:</li>
</ul>
Schedule: 8AM to 5PM
<ol>
<li>Onsite (can work remote 1x a week)</li>
<li>5 years admin exp</li>
</ol>

<h3>Job Description</h3>
Title: Secretary II
Location: Laguna Hills, CA
Pay Range: $16.00 to $18.00
Duration: 3-6 months LOA
 
Duties:
<ul>
<li>Coordinates activities for Division Director including scheduling meetings, maintaining calendars, tracking deadlines, receiving/screening calls to determine level of urgency and refer accordingly, read/screen incoming correspondence, asses and forward as required, consider, and handle confidential matters with discretion.</li>
<li>Research/Compose/Type reports, compile information for the Director, correspondence, documents, take notes and prepare meeting minutes.</li>
<li>Schedule meetings/events/conferences and coordinate all arrangements and resources needed.</li>
<li>Interact with County executives, other managers, and collaborative partners with professionalism in all situations</li>
<li>Maintain/create records, files,and statistical reports</li>
</ul>

<h3>Job Description</h3>
Why You Want to Work Here:
Join a dynamic and growing organization where you’ll play a key role in keeping daily operations running smoothly. We’re a team that values reliability, teamwork, and a positive attitude. This is a great opportunity for someone looking to launch their administrative career, gain professional office experience, and develop valuable skills in a supportive environment.
 
Responsibilities:
<ul>
<li>Serve as the first point of contact by answering phones, greeting visitors, and responding to general inquiries</li>
<li>Provide administrative support including filing, data entry, document preparation, and mail distribution</li>
<li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials</li>
<li>Help coordinate office supplies, monitor inventory, and place orders as needed</li>
<li>Support internal teams with light research, recordkeeping, and special projects</li>
<li>Maintain a neat and organized office environment, ensuring shared spaces are stocked and tidy</li>
<li>Provide occasional support for events, meetings, or onsite activities</li>
</ul>
 
Requirements:
<ul>
<li>High school diploma or equivalent; associate’s or bachelor’s degree a plus but not required</li>
<li>Strong organizational skills with attention to detail and accuracy</li>
<li>Excellent verbal and written communication abilities</li>
<li>Friendly, professional demeanor and a willingness to help wherever needed</li>
<li>Ability to manage multiple tasks and adapt to shifting priorities</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook) or willingness to learn</li>
<li>Previous office or customer service experience is a plus, but we are open to training motivated candidates</li>
</ul>

<h3>Job Description</h3>
Administrative Assistant – Frasier Sterling Full-Time | In-Person Preferred
 
Frasier Sterling is a fast-growing, female-founded fashion brand known for trend-setting jewelry and accessories worn by celebrities and loved by our loyal community. We are seeking a highly organized and detail-oriented Administrative Assistant to support our CEO and Director of Sales.
This is a key role for someone who thrives in a fast-paced, entrepreneurial environment and takes pride in keeping operations running smoothly behind the scenes.
 
Responsibilities
 
<ul>
<li>Provide daily administrative and operational support to the CEO and Director of Sales</li>
<li>Organize schedules, coordinate meetings, and manage follow-ups across teams and partners</li>
<li>Assist with data entry, sales reports, and CRM updates</li>
<li>Build and maintain organized Excel spreadsheets for sales tracking, logistics, and product planning</li>
<li>Prepare internal documents, decks, and summaries as needed</li>
<li>Monitor tasks, deadlines, and priorities to ensure nothing falls through the cracks</li>
<li>Handle confidential information with professionalism and discretion</li>
<li>Serve as a proactive problem-solver and extra set of eyes on all the details</li>
</ul>
 
Qualifications
<ul>
<li>Strong organizational and time management skills with extreme attention to detail</li>
<li>Highly proficient in Excel (e.g. formulas, formatting, pivot tables, VLOOKUPs preferred)</li>
<li>Strong written and verbal communication skills</li>
<li>Able to take initiative, follow through, and juggle multiple priorities</li>
<li>Previous experience supporting a founder, executive, or sales team is a plus</li>
<li>Comfortable working in a fast-paced, creative business environment</li>
<li>Based in or near Houston, TX&nbsp;</li>
</ul>

<h3>Job Description</h3>
TRT Holdings, parent company of Omni Hotels &amp; Resorts, is hiring an Administrative Assistant in the Corporate Office of Dallas, Texas. This administrative professional will work in office five days a week and provide high-level support to Executives and serve as an integral part of a three-person administrative support team.
This position is in office and is Monday - Friday. 
 
<ul>
<li>Handle incoming phone calls from both internal and external guests</li>
<li>Manage multiple calendars by scheduling meetings with internal key players and external stakeholders</li>
<li>Manage all travel-related plans for the Executives including private and commercial flights, hotel, transportation, etc.</li>
<li>Greet and escort all in-person guests at the office</li>
<li>Responsible for handling of highly confidential material on a regular basis</li>
<li>Coordinate event orders and IT/AV requests for in-house meetings and proficiency in setting up Teams and Zoom calls utilizing cameras, presentations, etc.</li>
<li>Submit expense reports in Concur and handle departmental billing</li>
<li>Proficiency in creating meeting materials, travel itineraries, correspondence, etc. on behalf of Executives</li>
<li>Handle special projects as assigned</li>
</ul>
 
<ul>
<li>Bachelor’s degree required</li>
<li>Minimum of 2 years’ experience in a similar administrative support role</li>
<li>Must be extremely proficient in Excel, Word, PowerPoint, and Outlook</li>
<li>Ability to work independently on multiple priorities with minimal supervision</li>
<li>Must be highly organized and can multi- task and shift priorities as needed</li>
<li>High degree of professionalism is required</li>
<li>Excellent written and verbal communications skills</li>
</ul>
Omni Hotels &amp; Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

<h3>Job Description</h3>
Role: Design Services Sample/Office Administrator
Location: 2828 Nall St, Suite C, Port Neches, TX 77651 (100%Onsite)
Type: Contract W2

Job Description: 
Hours/Week: 8 hour days
Administrative tasks associated with submittals and product requests including: printing, compiling and binding hard copies; gathering product samples; packaging hard copies and system products; preparing UPS labels; emailing tracking information to requestors.
Inventory: of product inventory for production room and general office supplies.
Organizing Production Room: including light lifting (less than 25#), stocking shelves, disposing of old inventory.
Data Entry: for opportunities in salesforce; project folders on google drive; light maintenance of team documents.
 
Essential Skills (“Must have”)
Desirable Skills (“Nice to Have”)
Strong Organizational Skills
Knowledge of Google Suite Apps
Time Management
Knowledge of small office machines. ie: printers, copy machines
Professionalism
Typing
Attention to Detail
Problem Solving
Communication Skills
Independence
 
 
 
 
Thanks and Regards,
Priya Chauhan
<a href="mailto:Priya.c@sitwinc.com" target="_blank">Priya.c@sitwinc.com</a>
Phone +1 614 927 1534
Signature IT World Inc.

<h3>Job Description</h3>
Our client is seeking a motivated and highly organized Administrative Assistant to provide critical support to the Directors and Vice Presidents responsible for the operational execution of their investment strategies. This individual will play a key role in maintaining seamless day-to-day operations by managing administrative tasks with precision and professionalism. The ideal candidate will be detail-oriented, proactive, and capable of thriving in a fast-paced, dynamic environment.
 
 
Job Details:
Client: Private Equity
Location: Greenwich, CT
Position: Administrative Assistant
Salary: $85k-$110k base non-Exempt, plus annually discretionary bonus and benefits
Hours: 8:30am - 5:00pm
 
 
Responsibilities:
• Provide comprehensive administrative support to Directors and Vice Presidents across the investment operations team.
• Assist with data entry and updates in DealCloud and other internal systems.
• Handle ad hoc tasks and special projects as assigned.
• Coordinate complex calendars, schedule internal and external meetings, and anticipate potential conflicts.
• Provide calendar support for a Managing Director, multiple Directors, and secondary assistance to Vice Presidents.
• Arrange domestic and international travel itineraries, including transportation, accommodation, and meeting logistics.
• Process and reconcile expense reports accurately and efficiently via Concur.
• Answer and manage incoming calls and inquiries with professionalism and discretion.
• Build and maintain positive working relationships with internal teams, external partners, and vendors.
• Serve as a reliable liaison between executives and other departments.
• Handle sensitive information with a high degree of discretion and integrity.
• Maintain a poised and professional demeanor in a fast-paced, high-pressure environment
• Being able to work openly within a trade floor environment.
 
 
Qualifications:
• Associate’s or Bachelor’s degree preferred.
• Minimum of 5 years of experience in an administrative role, preferably within financial services or a similar corporate setting.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
• Experience using CRM systems like DealCloud is a plus.
• Strong organizational, time-management, and problem-solving skills.
• Excellent communication skills—both written and verbal.
• Self-starter with a proactive approach to work and the ability to meet tight deadlines.
• Professional, composed, and flexible in response to changing priorities.

<h3>Job Description</h3>
&amp;#x1F4CC; Now Hiring: Administrative Assistants - Multiple Openings!
&amp;#x1F4CD; Houston, TX | In-Office &amp; Hybrid Options
&amp;#x1F4BC; Temporary | Temp-to-Hire | Direct Hire
&amp;#x1F4B2; $18.00 - $25.00/hr (Based on Experience)
Are you an organized, detail-oriented professional with a passion for supporting teams and keeping operations running smoothly? Ultimate Staffing is currently hiring Administrative Assistants for multiple clients across the Houston area!
These roles offer a variety of employment types-temporary, temp-to-hire, and direct hire-with opportunities for career growth, stability, and excellent company cultures. 
&amp;#x1F50D; What We're Looking For: 
<ul>
<li>2+ years of experience in an office or administrative support role</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent attention to detail and organizational abilities</li>
<li>A proactive, professional, and team-oriented mindset </li>
</ul>
&amp;#x1F31F; What Our Clients Offer: 
<ul>
<li>Competitive pay: $18.00 - $25.00/hr, depending on experience</li>
<li>Growth opportunities and long-term career potential</li>
<li>Comprehensive benefits (for eligible roles)</li>
<li>Supportive, inclusive, and collaborative work environments</li>
<li>Flexible schedules including in-office and hybrid options</li>
</ul>
&amp;#x1F4E8; Interested?
Apply today to be considered for current and upcoming Administrative Assistant roles with top employers in Houston! 
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

<h3>Job Description</h3>
&amp;#x1F6A8; We're Hiring: Administrative Assistant (Contract-to-Hire)
&amp;#x1F4CD; Onsite | Boca Raton, FL
 &amp;#x1F4BC; $75K–$80K Conversion Salary + Bonus + Top-Tier Benefits
 &amp;#x1F552; Monday–Friday | Full-Time
 
An enterprise-level biopharmaceutical company is seeking a dependable and organized Administrative Assistant to support our busy corporate office. This is a contract-to-hire position with strong potential to grow into an Executive Assistant (EA) role as you learn the business and build relationships.
 
You’ll report directly to our Office Manager and play a key role in ensuring the daily flow of operations runs smoothly. We're looking for someone who takes initiative, stays organized, and thrives in a dynamic, team-first culture.
 
&amp;#x1F511; What You’ll Do
<ul>
<li>Provide daily administrative support for the corporate office</li>
<li>Manage calendars and coordinate meetings</li>
<li>Order lunches and manage catering needs</li>
<li>Prepare expense reports and track basic data</li>
<li>Support the Office Manager on special projects and office needs</li>
<li>Ensure the office stays efficient, professional, and welcoming</li>
</ul>
 
✅ What You Bring
<ul>
<li>5+ years of admin experience in mid- to large-sized companies</li>
<li>Strong calendar and organizational skills</li>
<li>Familiarity with expense reporting and office coordination</li>
<li>Professional, proactive, and eager to grow into an EA role</li>
<li>A stable work history — we value commitment and reliability</li>
</ul>
 
&amp;#x1F381; What You’ll Get Upon Conversion
<ul>
<li>$75K–$80K base salary + bonus</li>
<li>3 weeks PTO in year one + holidays</li>
<li>401(k) with immediate match</li>
<li>Full medical, dental, vision, life, STD &amp; LTD</li>
<li>Pet Insurance + Tuition Assistance</li>
<li>Free shuttle to Boca Tri-Rail station</li>
</ul>

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