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<h3>Job Description</h3>
Job Description
JOB TITLE: Office Assistant LOCATION:&nbsp; Gateway Medical Sobering Who are we? Horizon Services, Inc. (HSI) is a nonprofit established in 1974 that offers addiction treatment with the goal of reducing substance use and mental health related challenges for people from all walks of life, including those from some of the most disenfranchised and marginalized communities. We practice our values of Integrity, Respect, Professionalism, and Compassion to provide youth prevention, youth and adult outpatient, sobering programs, withdrawal management, and co-occurring capable residential programs to support the well-being of women, men, youth, LGBTQIA+, and BIPOC clients to live healthy, fulfilling and constructive lives. HSI is an inclusive workplace and a learning community where our collective experiences enrich each other’s growth. The Office Assistant provides crucial administrative and operational support to ensure the smooth and efficient functioning of the Program. Key responsibilities include managing the reception area, handling communications, scheduling, and performing accurate data entry while strictly maintaining client confidentiality. The role also involves overseeing facility supplies and vendors and providing reliable assistance to clinical and program staff. Ultimately, this position is vital for maintaining a safe, organized, and welcoming environment that facilitates effective service delivery for all clients.&nbsp; How can you make a difference in people’s lives? In this role, you’ll make a difference in the lives of people with substance abuse challenges, and often with co-occurring conditions. You’ll use and grow your skills in compassionate care, crisis intervention and de-escalation, in a supportive and inclusive work environment. You’ll have the opportunity provide our community with substance abuse treatment to help people who are just discovering possibilities in their journey, going from a place of hopelessness to a place where they are valued and have the potential for a better life. PRIMARY ACCOUNTABILITIES &amp; RESPONSIBILITIES Responsibilities: Administrative &amp; Clerical Support:
<ul>
<li>Manage incoming and outgoing calls, emails, and mail, directing inquiries appropriately and providing information with professionalism and empathy.</li>
<li>Greet clients and visitors, managing the reception area to ensure a welcoming and organized environment.</li>
<li>Schedule appointments, client transportation, or other necessary arrangements.</li>
<li>Maintain and organize physical and electronic filing systems, ensuring accuracy and confidentiality.</li>
<li>Perform data entry for client information, service utilization, and other program-related metrics.</li>
<li>Prepare, copy, and distribute documents, reports, and materials for staff and clients.</li>
<li>Assist with the creation and maintenance of internal communications, such as memos or newsletters.</li>
</ul>
Operational &amp; Facility Support:
<ul>
<li>Support the Program Manager with the procurement of facility supplies, including medical and office supplies, by assisting with inventory checks, order preparation, and receiving deliveries.</li>
<li>Oversee custodial services, ensuring cleaning schedules are maintained and addressing any facility cleanliness issues with vendors.</li>
<li>Ensure vendor linkages are maintained for facility services (e.g., custodial, maintenance, deliveries), acting as a point of contact and coordinating service calls as needed.</li>
<li>Monitor and maintain inventory of office supplies, forms, and program materials, reordering as necessary.</li>
<li>Assist with basic troubleshooting of office equipment (copiers, printers, etc.) and coordinate repairs when needed.</li>
<li>Handle other operational support duties as assigned to ensure the smooth functioning of the center.</li>
</ul>
Client &amp; Staff Support:
<ul>
<li>Assist clinical and program staff with administrative tasks to facilitate efficient service delivery.</li>
<li>Help prepare materials for client groups or educational sessions.</li>
<li>Provide non-clinical assistance to clients, such as offering basic information about center processes or connecting them with appropriate staff members.</li>
<li>Contribute to maintaining a safe, respectful, and supportive environment for all clients and staff.</li>
<li>Adhere strictly to confidentiality policies (e.g., HIPAA) and procedures regarding client information.</li>
</ul>
&nbsp;
SUCCESS COMPETENCIES FOR POSITION (competencies required to effectively perform the job)&nbsp;FUNCTIONAL/TECHNICAL SKILLS &amp; KNOWLEDGE:&nbsp; (knowledge and skills required to effectively perform the job)&nbsp;&nbsp;
<ul>
<li>Interpersonal Communication - Establishes rapport quickly and delivers multi-mode communications that convey a clear understanding of the needs of different audiences: co-workers, managers, clients, clients’ families, care providers, etc. Adjusts to fit the audience and the message. Accepts responsibility for miscommunications or misunderstandings. Avoids escalated arguments at work and seeks a positive resolution. Listens actively and effectively: seeks first to understand. Conveys information in a jargon-free, non-judgmental manner.</li>
</ul>
<ul>
<li>Computer Savvy - Readily learns and adopts new technologies&nbsp; and programs Enters data in a timely and accurate manner. Avoids backlogs. Uses technology to support and improve service delivery. Learns system limitations and work around them Demonstrates confidence in working with systems and troubleshooting appropriately </li>
</ul>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Safeguards privacy and confidentiality.
<ul>
<li>Problem Solving - Uses a logical approach to address problems or manage the situation at hand by drawing on one’s knowledge and experience base, and calling on other references and resources as necessary. Presents problem analysis and recommended solution (s) rather than just identifying or describing the problem itself. Acknowledges when one doesn’t know something and takes steps to find out. Identifies root causes and addresses problems in ways that lead to innovative solutions. Considers multiple sides of an issue. Weighs consequences before making final decision. Is open to new ideas and processes. Adjusts approach to achieve results.</li>
<li>Optimizes work processes - Knows the most effective and efficient processes to get things done, with a focus on continuous improvement and delivery of services. Identifies and creates the processes necessary to get work done with highest quality. Separates and combines activities into efficient and clear workflow. Designs processes and procedures that allow managing with minimal supervision. Seeks ways to improve processes, from small tweaks to complete reengineering.</li>
</ul>
<ul>
<li>Ability to execute projects and measure results / impact.</li>
<li>Adjusts to fit the audience and the message </li>
<li>Provides timely, accurate and helpful information </li>
<li>Accepts responsibility for miscommunications or misunderstandings.&nbsp; </li>
<li>Avoids escalated arguments at work and seeks a positive resolution.&nbsp; </li>
<li>Listens actively and effectively: seeks first to understand. </li>
<li>Conveys information in a jargon-free, non-judgmental manner. </li>
<li>Acknowledges when one doesn’t know something and takes steps to find out. </li>
<li>Identifies root causes and addresses problems in ways that lead to innovative solutions. </li>
<li>Is open to new ideas and processes. Adjusts approach to achieve results.</li>
<li>Practices good hygiene and presents an appropriate professional appearance. </li>
<li>Completes all assigned tasks on time, accurately and with minimal supervision. </li>
<li>Works to make a friendly impression by using good eye contact and addressing people by their names. </li>
<li>Works to develop and maintain positive working relationships with co-workers by being at work on time &amp; complying with work schedule, focusing on work, and complying with HSI’s policies and treatment philosophy. </li>
<li>Shows dedication and accountability in one’s work, and fulfill commitments made to others. </li>
<li>Handles and manages crises effectively. </li>
<li>Maintains a positive attitude despite adversity.&nbsp; </li>
</ul>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 What else is required?
&nbsp;
<ul>
<li>High School Diploma or Associate’s Degree</li>
<li>Current CPR/First Aid/AED Certificate</li>
<li>Valid NM Driver’s License with a good record and current auto insurance.</li>
<li>Strong skills in data entry, accuracy, and time management</li>
</ul>
Compensation and Benefits We are proud to offer a comprehensive benefits package to all full-time and part-time employees over 20 hours per week. 
<ul>
<li>Generous contribution&nbsp;medical, dental, Life and LTD for the employee and 50% for any dependents medical and dental coverage.&nbsp;</li>
<li>PTO and Holiday pay.</li>
<li>Retirement benefits after 6 months of service.</li>
<li>Training and CEU opportunities.</li>
</ul>
And of course, the opportunity to meaningfully contribute to a team of mindful, caring and passionate people at work every day! Salary:&nbsp; $17-$23 based on experience and qualifications. Available for a full-time position.
 Horizon Services, Inc. is an Equal Opportunity Employer.<a href="https://www.horizonservices.org" target="_blank">https://www.horizonservices.org</a>
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cV2KI5HMlQ

Office Assistant

<h3>Job Description</h3>
Job DescriptionJob Title: Office Assistant – Construction TechnologyAbout DirtPrep
At DirtPrep, we’re transforming the construction industry through cutting-edge technology that brings clarity, efficiency, and data-driven decision-making to job sites. We combine boots-on-the-ground experience with innovative digital tools to support contractors, developers, and engineering teams nationwide. We’re growing fast—and we’re looking for an Office Assistant who thrives in a dynamic environment.
 
 
Position Summary
The Office Assistant plays a pivotal role in supporting both the operations and sales functions at DirtPrep. You’ll be responsible for ensuring smooth office workflows, assisting the sales team with administrative needs, and helping keep client communications and project documentation organized. If you're detail-oriented, tech-savvy, and comfortable navigating both construction lingo and digital tools, this role is for you.
 
 
ResponsibilitiesOperations Support:
<ul>
<li>
Maintain organized filing systems (digital &amp; physical) for shipping/receiving, rentals, training, and compliance materials 
</li>
<li>
Assist with invoice processing, PO tracking, and scheduling service appointments 
</li>
<li>
Support job site demo and installation coordination logistics (deliveries, scheduling, communications) 
</li>
<li>
Monitor inventory of office and field supplies; coordinate reorders and deliveries
</li>
<li>
Other duties as assigned 
</li>
</ul>
Tech Sales &amp; Admin Support:
<ul>
<li>
Answer incoming calls, schedule product demos, team meetings, and travel for the sales team 
</li>
<li>
Assist with updating CRM records (e.g., Salesforce, HubSpot), generating reports, and tracking leads 
</li>
<li>
Prepare and send client proposals, service agreements, and onboarding documentation 
</li>
<li>
Manage internal documentation: templates, SOPs, and presentation materials 
</li>
</ul>
 
 
Requirements
<ul>
<li>
Administrative experience, ideally in construction, sales, or technology 
</li>
<li>
Strong written and verbal communication skills 
</li>
<li>
Proficient in Microsoft Office, Google Workspace, and comfortable with CRM tools (Zoho experience a plus)
</li>
</ul>
 
<ul>
<li>
Detail-oriented with strong time management and multitasking abilities 
</li>
<li>
Positive, solutions-driven attitude and ability to adapt to fast-changing priorities
</li>
</ul>
Physical Requirements
<ul>
<li>
Must be able to lift and carry up to 40 pounds occasionally (e.g., office supplies, equipment, or documents). 
</li>
<li>
Ability to operate a computer and other office productivity equipment, such as printers, scanners, and copiers. 
</li>
<li>
May occasionally need to ascend/descend stairs, bend, kneel, or reach overhead. 
</li>
<li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
</li>
</ul>
 
 
What We Offer
<ul>
<li>
Competitive compensation
</li>
<li>
Employer provides free individual healthcare and offers dental insurance, vision insurance, and 401(k) matching
</li>
<li>
Paid time off, sick leave, and company holidays
</li>
<li>
A tight-knit team of doers and builders
</li>
<li>
Career growth path into administrative leadership, within sales ops, or customer success teams 
</li>
</ul>
 
 
Want to help modernize one of the most important industries in the world? 
Come build with us at DirtPrep!

<h3>Job Description</h3>
Job DescriptionSalary: 
Konare Law, a boutique law firm specializing in removal proceedings and immigration cases, is seeking a Bilingual Office Assistant to join our growing team. The Office Assistant will play a crucial role in supporting the administrative functions of the firm, ensuring smooth operations and efficient communication within the office. 
 
The Office Assistant is responsible for ensuring exceptional customer service is delivered to potential and current clients, as well as assisting with administrative and financial duties which include the accuracy of all contract agreements and quotes. Manage phone calls, the firms calendar, and ensure that our clients get the support and assistance they need.
 
Responsibilities Front Desk &amp; Client Communication
<ul>
<li>Manage all incoming calls on a multi-line phone system, directing callers to the appropriate departments.</li>
<li>Monitor and forward voicemails to ensure timely follow-up by the appropriate team members.</li>
<li>Serve as the first point of contact for clients, visitors, and vendors, delivering a welcoming and professional experience.</li>
<li>Provide exceptional customer service to all visitors and callers, maintaining a positive and helpful demeanor.</li>
</ul>
 
Administrative &amp; Office Support
<ul>
<li>Handle all incoming and outgoing mail, email correspondence, and deliveries.</li>
<li>Maintain the front office area to ensure it is clean, organized, and fully stocked with necessary supplies.</li>
<li>Open and close the front office daily and support general office functions as needed.</li>
<li>Assist with managing office supply inventory in coordination with the administration team.</li>
</ul>
 
Scheduling &amp; Records Management
<ul>
<li>Schedule and coordinate meetings, consultations, and appointments.</li>
<li>Update client records with payments, balances, and contact information to ensure accuracy and compliance.</li>
<li>Support management and staff with various administrative tasks and special projects.</li>
</ul>
 
Client Retention &amp; Contract Management
<ul>
<li>Quote potential clients after consultations in alignment with firm guidelines.</li>
<li>Create, review, and maintain all retainer agreements to ensure accuracy and consistency.</li>
<li>Facilitate the preparation, negotiation, and execution of client contracts.</li>
<li>Collect retainer down-payments at the time of client onboarding.</li>
<li>Maintain communication with quoted but unretained clients on a 30-day follow-up cycle.</li>
</ul>
 
Finance &amp; Billing Support
<ul>
<li>Process invoices and assist in tracking expenses and departmental budgets.</li>
<li>Ensure updates to billing records and client financial data are recorded accurately and confidentially.</li>
</ul>
 
Confidentiality &amp; Compliance
<ul>
<li>Maintain strict confidentiality and professionalism in all client interactions and recordkeeping.</li>
</ul>
The firm reserves the right to modify or add duties as necessary to meet business needs.
 
Qualifications
<ul>
<li>Self-motivated and proactive, with the ability to work independently and collaboratively in a team environment.</li>
<li>Strong interpersonal and communication skills to effectively interact with clients, attorneys, and team members.</li>
<li>Demonstrated ability to thrive in a fast-paced, dynamic setting while maintaining attention to detail and organization.</li>
<li>Proven track record of excellence in professional roles and a genuine passion for client service.</li>
<li>Strong customer service orientation with a positive, solution-focused approach.</li>
<li>Willingness to cross-train and support various administrative or operational functions as needed.</li>
</ul>
Requirements
<ul>
<li>Bilingual English/Spanish</li>
<li>High school diploma or equivalent required; additional education or certifications preferred.</li>
<li>Minimum of 2 years of experience in a professional office setting.</li>
<li>At least 2 years of customer service experience required.</li>
<li>1 year of accounting or billing experience preferred.</li>
</ul>
Working for Konare Law: 
Join Our Vision, Experience the Benefits
Health &amp; Wellness
<ul>
<li>Health Insurance: Weve got you covered! 90% of your premium is on us.</li>
<li>Vision &amp; Dental: Your sight and smile matter. Enjoy 100% paid coverage.</li>
<li>Disability Coverage: Both short-term and long-term disability insurance are fully covered.</li>
</ul>
Financial Security &amp; Growth
<ul>
<li>401K Benefits: Thinking of the future? We match dollar for dollar up to 4%.</li>
</ul>
Nourish &amp; Celebrate
<ul>
<li>Friday Lunches: End your week right! Lunch is on us every Friday.</li>
<li>Festive Holidays: At least 10 holiday days to rest and celebrate.</li>
<li>Fun Activities: Bond and enjoy with your colleagues throughout the year.</li>
</ul>
Legal Resources &amp; Training
<ul>
<li>Comprehensive Libraries &amp; Subscriptions: LexisNexis, AILA Library, Practice Law Institute (PLI), Law360, Best Practice, Master Series, PLI Wednesday, &amp; Master Class</li>
<li>Exceptional In-House Training: Our training for Legal Assistants stands unmatched. We ensure youre always ahead in your field.</li>
</ul>
 
 
Additional Information: Konare Law participates in E-Verify to confirm the employment eligibility of all newly hired employees.

<h3>Job Description</h3>
Job DescriptionOffice Assistant Location: On-site, San Francisco, CA 94104 Position Overview This role serves as a key point of contact for visitors and staff, supports office logistics, and assists with routine operational needs in a professional, client-facing environment. Key Responsibilities
<ul>
<li>Maintain office organization, including stocking common areas, workrooms, and conference spaces</li>
<li>Perform front desk and reception duties, including greeting visitors and directing inquiries</li>
<li>Manage incoming and outgoing mail and deliveries</li>
<li>Process and organize paper files related to tax documentation</li>
<li>Assist with ordering, setting up, and cleaning up for meetings and catered lunches</li>
<li>Order and replenish office and kitchen supplies as needed</li>
<li>Support general office operations and facilities-related tasks</li>
<li>Assist with special projects and administrative tasks as assigned</li>
</ul>
Basic Qualifications
<ul>
<li>Education: High School Diploma, GED, or equivalent (required)</li>
<li>Minimum of one (1) year of experience in office services, facilities, or a similar administrative role (required)</li>
<li>Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel)</li>
<li>Ability to work on-site </li>
<li>Strong verbal and written communication skills</li>
<li>Professional, polished demeanor with excellent client-facing presence</li>
<li>Ability to adapt communication style to effectively engage with diverse audiences</li>
<li>Strong organizational and multitasking skills; able to work independently or collaboratively</li>
<li>Detail-oriented with the ability to meet deadlines in a fast-paced, deadline-driven environment</li>
</ul>
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $20.00 to $23.00 per hour Search managed by: Savannah Mckillip Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job DescriptionDescription:

Office Assistant / Branch Office Coordinator
Location: Odessa, TX
We are seeking a reliable Office Assistant / Branch Office Coordinator to support daily administrative and sales operations in a fast-paced service branch. This role provides front-office support and works closely with branch operations, sales, and the corporate office.
Key Responsibilities
<ul>
<li>Answer and manage branch phone calls professionally</li>
<li>Prepare quotes, sales orders, and basic job documentation</li>
<li>Create parts and service invoices</li>
<li>Perform data entry, filing, and document scanning</li>
<li>Support the sales team with paperwork and invoicing</li>
<li>Schedule safety meetings and submit required reports</li>
<li>Order office supplies and maintain office organization</li>
<li>Assist with pulling parts and packaging shipments as needed</li>
</ul>
Why Work at Samco?
Affordable Benefits with Top-Tier Providers:
<ul>
<li>Medical AETNA Health</li>
<li>Dental Guardian</li>
<li>Vision Guardian VSP</li>
</ul>
100% Company-Paid Benefits:
<ul>
<li>Telehealth Access via HealthiestYou (no copays or fees)</li>
<li>$25,000 Life Insurance (plus spouse &amp; child coverage)</li>
<li>Short-Term Long-Term Disability</li>
</ul>
Additional Perks:
<ul>
<li>Profit Sharing Plan with Annual Employer Contributions</li>
<li>End of Year Bonus</li>
<li>Supportive family-owned company culture that values its employees</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Experience:
<ul>
<li>Microsoft Office: 1 year (Required)</li>
<li>Office: 2 years (Required)</li>
<li>oil and gas industry: 1 year (Required)</li>
</ul>
Work Location: In person
Requirements:
 
<ul>
<li>Strong organizational and communication skills</li>
<li>High attention to detail</li>
<li>Comfortable in a fast-paced office environment</li>
<li>Basic computer and data entry skills</li>
<li>Team-oriented and dependable</li>
</ul>

Office Assistant / Branch Office Coordinator

<h3>Job Description</h3>
Job Description
We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Input data into computer systems</li>
<li>Following procedures for filing systems</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionMoss Law Firm, P.C. is a law firm that handles consumer collection matters for national banks within the state of Texas. 
<h3>Company Description</h3>
Moss Law Firm, P.C. is a law firm that handles consumer collection matters for national banks within the state of Texas.

<h3>Job Description</h3>
Job Description
We are looking for a dedicated Office Assistant to join our team in Westbrook, Maine. This role requires someone with strong organizational skills, a customer-focused mindset, and a willingness to take on diverse tasks. This is a contract position offering part-time hours and an opportunity to contribute to important finance-related projects.
 
Responsibilities:
• Provide exceptional customer service by addressing inquiries and assisting visitors.
• Support financial activities, including accounts payable tasks and other related projects.
• Handle clerical duties such as document scanning, data entry, and record management.
• Answer and direct inbound calls efficiently while maintaining professionalism.
• Collaborate with team members to complete various administrative assignments.
• Adapt to learning new systems and processes as needed to support the office.
• Ensure accurate and timely handling of cash transactions, adhering to company protocols.
• Maintain organization within the workspace to ensure a productive environment.
• Perform receptionist duties, including greeting guests and managing appointments.
• Assist with other tasks as required to support the smooth operation of the office
• Previous experience in customer service or receptionist roles. • Familiarity with finance or accounts payable processes. • Proficiency in basic office technology and software. • Ability to scan, organize, and manage documents effectively. • Strong communication skills for handling calls and inquiries. • Flexibility to take on different projects and learn new tasks. • High attention to detail and strong organizational abilities. • Ability to adhere to cash handling policies.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Office Assistant to join our team on a contract basis. In this role, you will provide essential administrative support, helping ensure the accuracy and organization of tax-related documents. This position is ideal for individuals with basic computer skills who are eager to learn and grow in an office environment.
 
Responsibilities:
• Scan and upload tax documents into the client database for accurate record-keeping.
• Review and update client information in tax preparation software to ensure data accuracy.
• Sort and organize tax-related paperwork for efficient processing.
• Print tax returns and prepare them for distribution.
• Verify and input details from W-2 and 1099 forms into the system.
• Perform receptionist duties, including answering inbound calls and directing inquiries.
• Assist with general clerical tasks to support daily office operations.
• Learn and utilize tax software (Lacerte) and document management software (Smart Vault) to complete assigned tasks.
• Basic computer literacy and familiarity with common office applications. • Ability to learn and adapt to new software systems, including tax and document management tools. • Strong attention to detail and organizational skills. • Effective communication skills for handling client inquiries and internal coordination. • Willingness to perform repetitive tasks with a high degree of accuracy. • Prior experience in scanning, sorting, or clerical duties is a plus but not mandatory. • Comfortable working in a team-oriented office environment. • Availability to work part-time hours as required.

<h3>Job Description</h3>
Job Description
We are seeking a professional and dependable Office Assistant to support daily front and back office operations in a structured, professional work environment. This role serves as the first point of contact for visitors and callers and provides clerical and logistical support under the direction of a Supervisor to ensure smooth and efficient office operations.
Compensation:
$16 hourly
Responsibilities:
<ul>
<li>Greet, assist, and direct guests in a courteous, professional, and customer-focused manner</li>
<li>Maintain a professional demeanor and provide a high level of customer service to visitors, callers, and internal staff</li>
<li>Answer incoming phone calls and forward calls to the appropriate person or department</li>
<li>Open, sort, and distribute incoming mail and packages</li>
<li>Prepare and mail time-sensitive items; assist with tracking outgoing correspondence</li>
<li>Coordinate deliveries, returns, and shipping needs</li>
<li>Perform virtual and physical filing, ensuring records are accurate and organized</li>
<li>Assist with drafting routine documents, correspondence, and forms</li>
<li>Support utility transfers and basic administrative tasks as directed</li>
<li>Run office-related errands as assigned</li>
<li>Maintain front office and common areas, including light cleaning and organization</li>
<li>Monitor and restock office supplies; notify the Supervisor when reorders are needed</li>
<li>Provide general front office and clerical support as assigned</li>
</ul>
Qualifications:
<ul>
<li>Professional demeanor</li>
<li>Strong customer service and interpersonal skills</li>
<li>Excellent organizational skills and attention to detail</li>
<li>Ability to follow directions while managing daily front office tasks independently</li>
<li>Clear verbal and written communication skills</li>
<li>Comfortable using phones, email, and standard office equipment</li>
<li>Ability to work cooperatively within a team environment</li>
<li>Reliable Transportation</li>
</ul>
About Company 
By joining the Hudson Companies team, you will embark on a purpose-driven mission committed to fostering strong communities and making a lasting impact. We create value for our residents, clients, and community by utilizing our skills in real estate development and investment, construction, and property management to build vibrant places to live, work, and learn. We actively engage in community development by partnering with local organizations and educational institutions, nurturing an enterprising spirit, and driving technological advancement in all we do.

<h3>Job Description</h3>
Job DescriptionWe are looking for a motivated and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. In this role, you will play a key part in creating a welcoming and supportive environment for both employees and visitors. From maintaining shared spaces to assisting with hospitality needs, your contributions will enhance the overall workplace experience. This position is Contract to long-term, offering a great opportunity for continued growth. Responsibilities: • Foster a positive and welcoming atmosphere by engaging with employees and visitors in shared spaces. • Prepare and maintain coffee, tea, and beverage stations, ensuring they are clean, stocked, and visually appealing. • Oversee the upkeep of breakrooms, kitchens, and shared areas, including routine cleaning and restocking supplies. • Assist with beverage setups and hospitality arrangements for meetings and visitors. • Track inventory levels for snacks, beverages, and supplies, ensuring timely restocking and organization. • Support office celebrations and events by helping set up refreshments and contributing creative ideas. • Conduct daily walkthroughs to ensure shared spaces are ready and well-maintained. • Report maintenance or equipment issues promptly to the Office Manager. • Provide light administrative support to HR, Facilities, or other departments as needed.• Strong interpersonal skills with a warm and approachable personality. • Proven ability to deliver excellent customer service in a detail-oriented setting. • Exceptional attention to detail and organizational abilities. • Skilled at multitasking and managing time effectively in a busy environment. • Positive attitude and a collaborative team-oriented mindset. • High school diploma or equivalent education. • Experience in hospitality, customer service, or similar roles. • Familiarity with clerical tasks such as scanning documents and answering inbound calls.

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