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<h3>Job Description</h3>
Position: Litigation Secretary 
Ranking: AmLaw100
Location: San Francisco
Onsite Logistics: Hybrid
Practice Areas: M&amp;A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management.
Base Salary: $90,000 - $105,000 + OT and Bonus
 
Job Description:

Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. 
 
Responsibilities:
 
<ul>
<li>Assist attorneys with new business/matter intaking applications and conflict checks</li>
<li>Accurately enter attorney time into the timekeeping system to meet weekly deadlines</li>
<li>Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies.</li>
<li>Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. </li>
<li>Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)</li>
<li>Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks.</li>
</ul>
 
Qualifications &amp; Required Experience:
 
<ul>
<li>Minimum of five (5) years of experience working with multiple attorneys required</li>
<li>Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required</li>
</ul>

Litigation Secretary

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office. The successful candidate will support attorneys in all phases of estate planning. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients.
Key Responsibilities:
<ul>
<li>Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments.</li>
<li>Collect and organize financial, personal, and asset information from clients.</li>
<li>Manage and maintain client files, both digital and physical, in accordance with firm policies.</li>
<li>Monitor deadlines and maintain tickler systems for follow-up.</li>
<li>Maintain up to date knowledge of relevant estate, tax, and probate laws.</li>
<li>Communicate professionally with clients, financial advisors, and other third parties.</li>
</ul>
Qualifications:
<ul>
<li>Minimum 5 years experience in estate planning or a related legal field.</li>
<li>Strong understanding of estate planning documents, terminology, and procedures.</li>
<li>Experience with legal practice management software such as Smokeball.</li>
<li>Notary Public license</li>
</ul>
Key Skills:
<ul>
<li>Exceptional attention to detail and organizational skills.</li>
<li>Strong written and verbal communication.</li>
<li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li>
<li>Professional demeanor and discretion with confidential information.</li>
<li>Proficient in Microsoft Office Suite.</li>
</ul>
Working Conditions:
<ul>
<li>Primarily office-based with standard business hours, some flexibility may be required.</li>
<li>Occasional client meetings or signings may occur outside of normal office hours.</li>
</ul>
Pay &amp; Benefits:
<ul>
<li>$75,000 salary - Commensurate with experience</li>
<li>Employee Medical Plan</li>
<li>Disability Insurance</li>
<li>Life Insurance</li>
</ul>
To Apply:
Please submit a cover letter along with your resume and send to <a href="mailto:BrianT@GierachLawFirm.com" target="_blank">BrianT@GierachLawFirm.com</a>. Thank you for considering this opportunity. Please, no direct inquiries or agency submissions.

Legal Secretary

<h3>Job Description</h3>
Job Description
Basic Function: Under direct supervision of the Director of Operations, performs clerical functions, provides appropriate information and direction in conjunction with operating the switchboard. Courteously greets telephone callers and visitors and facilitates the flow of incoming and outgoing communication, types and/or organizes reports and correspondence. Provides clerical/administrative support to the ECSS program and to other departments on an as needed basis.
Reporting Relationship:
Reports To: Director of Operations
Supervises (Position Title): None

Principal Duties/Responsibilities:
<ul>
<li>Greets visitors, maintains an awareness of visitor and/or caller’s needs. Provides answers to routine inquiries and other information as appropriate and as assigned.</li>
<li>Operates switchboard, courteously screens all calls in order to transfer calls to appropriate persons.</li>
<li>Types and proofreads reports, letters and routine correspondence as required.</li>
<li>Sorts and routes incoming mailings and organization of folders and files.</li>
<li>Proofreads and types of correspondence for the ECSS program; other duties may include preparing Excel worksheets.</li>
<li>Maintains division listings (center directory), phone lists, room schedules, sign-in sheets, and travel log.</li>
<li>Processes billing and invoices.</li>
<li>Maintains a neat, clean business attire and appearance.</li>
<li>Maintain confidentiality of all information processed.</li>
<li>Maintains courteous professional and effective working relationships with employees at all levels, clients, vendors and representatives of external organizations.</li>
</ul>
 *Performs other clerical tasks or special projects as assigned.
 * Non-essential duties
 Requirements:
<ul>
<li>Position requires a high school diploma, or a GED</li>
<li>Two years of college, or other business/ secretarial training or equivalent combination of education and experience preferred.</li>
<li>Working knowledge of Microsoft Office applications, good verbal communication skills, proper use of grammar and sentence structure is also required.</li>
<li>Must type accurately 50-55-wpm.</li>
<li>Ability to work with a wide range of personalities in a courteous, effective and efficient manner.</li>
<li>Understand and follow office safety-security practices.</li>
<li>Ability to work with minimum supervision.</li>
</ul>
Mental/Physical Demands:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Have the ability to deal with problems involving several concrete variables in standardized situations. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to clients, and other employees of the organization. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Environmental Conditions:
The noise level in the work environment is usually moderate; work is performed in either an office or classroom environment.
Fulltime Role
Compensation
43,160.00 Annually 
Benefits
<ul>
<li>Paid vacation</li>
<li>Paid Sick Time</li>
<li>12 Paid Holidays</li>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>403(b) Plan </li>
<li>Life Insurance</li>
<li>Long-term &amp; short-term disability</li>
<li>Employee assistance program (EAP)</li>
<li>Family medical leave</li>
<li>Tuition reimbursement</li>
</ul>
This description documents the general contents and requirements of the job. It is not to be construed as an exhausted statement of duties, responsibilities, or requirements. The principal duties and responsibilities shown are all essential job functions except for those indicated with an asterisk (*). The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Receptionist/Secretary II

<h3>Job Description</h3>
Job Description
Job Title: Legal Secretary Location: San Diego, CA
Job Summary: We are seeking a detail-oriented and professional Legal Secretary to join a dynamic legal team in the San Diego area. The ideal candidate will provide high-level administrative support to attorneys and paralegals, ensuring the efficient operation of legal processes in a fast-paced law office.
Key Responsibilities:
<ul>
<li>Prepare, proofread, and format legal documents, including correspondence, pleadings, contracts, and discovery</li>
<li>File legal documents with state and federal courts (e-filing experience required)</li>
<li>Manage attorney calendars, schedule meetings, and coordinate court appearances</li>
<li>Maintain and organize legal files, both physical and electronic</li>
<li>Assist with client communication, intake, and follow-up</li>
<li>Perform administrative tasks such as time entry, billing support, and travel arrangements</li>
<li>Coordinate with court staff, opposing counsel, and clients as needed</li>
<li>Monitor deadlines and ensure timely filing and service of legal documents</li>
</ul>
Qualifications:
<ul>
<li>3+ years of experience as a Legal Secretary (California experience preferred)</li>
<li>Strong knowledge of legal terminology, procedures, and court filing requirements</li>
<li>Proficiency in Microsoft Office Suite and legal practice management software (e.g., Clio, ProLaw, or similar)</li>
<li>Excellent communication, time management, and organizational skills</li>
<li>Ability to work independently and handle confidential information with discretion</li>
<li>Notary Public or willingness to become certified is a plus</li>
</ul>
Preferred Practice Areas: Litigation, Family Law, Real Estate, or Corporate Law (can be customized)
Salary Range: $50,000 – $65000 annually, depending on experience (plus benefits including medical, dental, 401(k), and paid time off)
Schedule: Full-time, Monday–Friday
Company DescriptionMarquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities. Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path. Apply with us! 
<h3>Company Description</h3>
Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.\r\n\r\nMarquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.\r\nApply with us!

Legal Secretary Receptionist

<h3>Job Description</h3>
Job Description???? We're Hiring: Bilingual Receptionist
Location: Providence, RI, Pawtucket, RI and/or Central Falls, RI *please note you could be placed at any of our sites located in these 3 cities* Reports To: Administrative Support Supervisor Employment Type: Full Time- Monday through Friday, 8 hour shifts
Pay: 15.20/hr
Children’s Friend is seeking a warm, organized, and dependable Bilingual Receptionist to be the first point of contact for our clients, visitors, and staff. As the face of our organization, you will play a vital role in creating a welcoming environment while providing essential administrative support and ensuring smooth daily operations.
???? What You’ll Do:
<ul>
<li>
Greet visitors and clients with professionalism and compassion.
</li>
<li>
Answer and direct incoming calls, including appointment cancellations.
</li>
<li>
Maintain reception logs, calendars, and sign-in sheets.
</li>
<li>
Provide administrative support and assist with bilingual translations.
</li>
<li>
Operate office equipment and follow daily opening/closing procedures.
</li>
<li>
Sort and distribute mail and manage office supply inventory.
</li>
<li>
Fill in at other Children’s Friend locations as needed.
</li>
</ul>
???? What You Bring:
<ul>
<li>
High School diploma or GED.
</li>
<li>
Bilingual fluency (English/Spanish required).
</li>
<li>
Proficiency in Microsoft Office (Word, Excel, Outlook).
</li>
<li>
Strong interpersonal and communication skills.
</li>
<li>
Ability to work independently, multitask, and maintain confidentiality.
</li>
<li>
Reliable transportation and willingness to work across multiple locations.
</li>
</ul>
???? Why Children’s Friend?
At Children’s Friend, we are proud to be a mission-driven organization that values diversity, inclusion, and teamwork. Our employees are passionate about serving families and communities, and we support that dedication through a collaborative environment and room for growth.
???? Equal Opportunity Employer
We are committed to equity and diversity in the workplace. If you require accommodations during the application process, please contact us at <a href="mailto:talent@cfsri.org" target="_blank">talent@cfsri.org</a>.
Children’s Friend offers a comprehensive benefits package that includes the following:
<ul>
<li>Medical Dental and Vision coverage </li>
<li>Employer contributions to the 403(b) plan</li>
<li>Employer-paid Life and Disability insurance </li>
<li>Flex Spending Accounts </li>
<li>12 Holidays </li>
<li>Competitive Vacation Benefits </li>
<li>Training and Professional Development </li>
<li>Education Assistance </li>
<li>Student Loan Repayment Assistance </li>
</ul>

Bilingual Receptionist/Secretary

<h3>Job Description</h3>
Job DescriptionA trucking company secretary is responsible for managing administrative tasks within the trucking operations, including handling driver paperwork, scheduling deliveries, maintaining vehicle records, answering phone calls, filing documents, coordinating with dispatchers, and ensuring compliance with DOT regulations, all while providing essential office support to the transportation team.&nbsp; Key responsibilities may include:
<ul>
<li>Driver Management:
<ul>
<li>Processing driver logs and hours of service records to ensure DOT compliance.&nbsp; </li>
<li>Maintaining driver files with personal information, licenses, medical certificates, and performance evaluations.&nbsp; </li>
<li>Scheduling driver shifts and assigning trucks to deliveries.&nbsp; </li>
<li>Communicating important information to drivers via phone, email, or text.&nbsp; </li>
</ul>
</li>
<li>Dispatching Support:
<ul>
<li>Assisting dispatchers with load assignments, route planning, and tracking shipments.&nbsp; </li>
<li>Updating delivery schedules and notifying customers of any changes.&nbsp; </li>
<li>Coordinating with third-party logistics providers.&nbsp; </li>
</ul>
</li>
<li>Administrative Tasks:
<ul>
<li>Answering phone calls and directing inquiries to appropriate personnel.&nbsp; </li>
<li>Managing incoming and outgoing mail, including invoices and bills of lading.&nbsp; </li>
<li>Filing important documents and maintaining accurate records.&nbsp; </li>
<li>Creating and updating spreadsheets for tracking deliveries and driver performance.&nbsp; </li>
</ul>
</li>
<li>Compliance Management:
<ul>
<li>Monitoring DOT regulations and ensuring company adherence to standards.&nbsp; </li>
<li>Preparing necessary paperwork for inspections and audits.&nbsp; </li>
<li>Reporting any compliance issues to the appropriate authorities.&nbsp; </li>
</ul>
</li>
<li>Customer Service:
<ul>
<li>Responding to customer inquiries regarding shipment status and delivery details.&nbsp; </li>
<li>Resolving customer complaints and coordinating with relevant departments.&nbsp; </li>
</ul>
</li>
</ul>
Required Skills:
<ul>
<li>Strong organizational and time management skills to handle multiple tasks efficiently.&nbsp; </li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry and report generation.&nbsp; </li>
<li>Excellent communication skills, both verbal and written, to interact with drivers, dispatchers, and customers.&nbsp; </li>
<li>Attention to detail to ensure accuracy in paperwork and compliance with regulations.&nbsp; </li>
<li>Ability to work under pressure and meet deadlines.&nbsp; </li>
</ul>
Relevant Experience:
<ul>
<li>Prior administrative experience in a transportation or logistics industry is preferred.&nbsp; </li>
<li>Knowledge of DOT regulations and trucking industry standards is beneficial.</li>
</ul>

Trucking Department Secretary

<h3>Job Description</h3>
Job Description
We are seeking a highly organized and proactive Executive Secretary Intern to support the daily operations of our executive leadership team. This role is ideal for students or recent graduates pursuing a career in business administration, executive support, or office management. The intern will gain hands-on experience working directly with senior leadership while learning best practices in executive-level communication, scheduling, and document management.
Key Responsibilities:
<ul>
<li>
Assist with scheduling meetings, coordinating calendars, and managing executive appointments.
</li>
<li>
Prepare meeting agendas, take notes during executive meetings, and follow up on action items.
</li>
<li>
Draft internal memos, emails, and executive correspondence with professionalism and accuracy.
</li>
<li>
Support document management, filing, and organization of confidential records.
</li>
<li>
Help organize virtual meetings and events, including sending invites, preparing materials, and recording attendance.
</li>
<li>
Monitor and prioritize email communications and support time-sensitive requests.
</li>
<li>
Conduct research on behalf of the executive team and compile briefings or summaries as needed.
</li>
<li>
Assist with travel planning, expense tracking, and other administrative tasks.
</li>
</ul>
Preferred Qualifications:
<ul>
<li>
Currently enrolled in or recently graduated from a program in Business Administration, Communications, Office Management, or a related field.
</li>
<li>
Strong verbal and written communication skills.
</li>
<li>
Excellent time management and organizational abilities.
</li>
<li>
Proficient in Microsoft Office and Google Workspace tools.
</li>
<li>
Professional demeanor and ability to handle confidential information discreetly.
</li>
<li>
Detail-oriented with the ability to multitask and prioritize in a fast-paced environment.
</li>
</ul>
Benefits of the Internship:
<ul>
<li>
Direct experience working alongside executive leadership.
</li>
<li>
Exposure to high-level administrative and organizational processes.
</li>
<li>
Mentorship and professional development opportunities.
</li>
<li>
Resume-building experience in executive support.
</li>
<li>
Letter of recommendation upon successful completion.
</li>
</ul>
Company DescriptionHired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. Visit Our Job Search Website: <a href="https://www.HiredInMichigan.com" target="_blank">https://www.HiredInMichigan.com</a> Our services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth. 
<h3>Company Description</h3>
Hired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. \r\n\r\nVisit Our Job Search Website: <a href="https://www.HiredInMichigan.com" target="_blank">https://www.HiredInMichigan.com</a>\r\n\r\nOur services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth.

Executive Secretary Internship

<h3>Job Description</h3>
Job Description
The position of the Church Administrator/Secretary is a very special ministry and very important in a church setting. This person reports directly to the Pastor and will perform clerical and administrative functions in order to represent the church in a positive manner.
Position Responsibilities, But Are Not Limited To:
<ul>
<li>Receptionist -a) Telephone present positive, warm image; screen calls and take messages. b) Drop-ins - screen according to schedule of Pastor.</li>
<li>Maintain and organize Church Administrator/Secretary Office.</li>
<li>Order and inventory supplies and equipment.</li>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests.</li>
<li>Answer inbound telephone calls.</li>
<li>Prepare and print all documents needed for Sunday worship including bulletins.</li>
<li>Notify Pastoral Staff of member hospitalizations, deaths, etc.</li>
<li>Perform any other administrative tasks that are assigned.</li>
<li>Ability to work 20 hours per week from 9:00 AM to 2:00 PM Monday - Thursday.</li>
</ul>
Qualifications:
<ul>
<li>Highschool Diploma or GED equivalent with work-related experience</li>
<li>Previous experience in office administration or other related fields</li>
<li>Proficency in the use of standard microsoft office tools (computer and keyboard)</li>
<li>Proficiency in the use of multi-function copier</li>
<li>Ability to prioritize and multitask.</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Should be ever conscious of the need for confidentiality concerning financial records, counseling situations, personnel matters, and health matters, etc. of congregational participants which should be kept private unless given authorization to disclose.</li>
</ul>

Church Administrator/Secretary

<h3>Job Description</h3>
Job Description
Job Title: Temporary Litigation Secretary
Location (city, state): Dallas, TX
Industry: Legal / Professional Services
Pay: $36-$37 / hour
About Our Client:
Addison Group is working with a well-established law firm seeking a dedicated Litigation Secretary to support a high-volume legal team. This is a great opportunity for someone with strong litigation experience who thrives in a fast-paced, team-oriented environment. The position is open due to internal growth and presents the potential for temp-to-hire based on performance and team fit.
Job Description:
The Litigation Secretary will provide direct administrative and legal support to multiple attorneys. Responsibilities include managing attorney schedules, assisting with legal filings and trial preparation, and coordinating communication with courts, clients, and internal teams.
Key Responsibilities:
<ul>
<li>Provide administrative support to a group of attorneys, managing schedules, calls, and deadlines</li>
<li>Draft, revise, and proofread legal documents and correspondence</li>
<li>Organize and maintain legal files and case materials using a document management system</li>
<li>Enter and track billable time for attorneys accurately and efficiently</li>
<li>Coordinate with courts and clients to schedule hearings, depositions, and meetings</li>
<li>Assist with trial prep and basic legal research</li>
<li>Perform various office support tasks such as setting up meetings, ordering supplies, and helping with new office build-outs</li>
<li>Maintain professionalism and confidentiality in all communications</li>
</ul>
Qualifications:
<ul>
<li>5+ years of experience as a legal secretary, specifically in litigation</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Teams)</li>
<li>Familiarity with legal filing procedures and court systems</li>
<li>Experience with document management software is a plus</li>
</ul>
 
Benefits
<ul>
<li> Dental, Vision, Medical, 401(k)</li>
</ul>
 
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 
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