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<h3>Job Description</h3>
We’re working with a dynamic and highly influential executive in search of a strategic, people-savvy right-hand Executive Assistant. This is a rare opportunity for someone who thrives in a fast-paced, high-touch environment and is eager to be a true business partner in both strategy and execution.
This Role is for You if You:
<ul>
<li>Are a relationship builder with a service mindset, excellent communication skills, and high emotional intelligence.</li>
<li>Thrive under pressure, remain calm in chaos, and keep the balls in the air—always one step ahead.</li>
<li>Have strong business acumen and are confident engaging with C-level executives and VIPs.</li>
<li>Bring a thoughtful blend of strategy and execution—you’re comfortable in the boardroom and not afraid to roll up your sleeves.</li>
<li>Are highly organized, tech-savvy, and fluent in Microsoft Office (especially PowerPoint).</li>
<li>Can work independently with minimal guidance and maintain the utmost confidentiality.</li>
</ul>
Responsibilities:
<ul>
<li>Own and manage an ever-changing, minute-by-minute calendar with precision, including coordination of private travel and major events.</li>
<li>Serve as a primary liaison to high-profile stakeholders—building relationships with top clients and industry leaders.</li>
<li>Draft, edit, and manage correspondence on behalf of the executive; take initiative in responding to messages with tact and sound judgment.</li>
<li>Create high-quality presentations, reports, and meeting briefs using PowerPoint, Excel, and Word.</li>
<li>Support and coordinate across multiple personal and professional domains—homes, boards, philanthropic endeavors, and major initiatives.</li>
<li>Attend select meetings and events to capture takeaways and ensure action items are completed.</li>
<li>Occasionally travel to support key engagements and on-site logistics.</li>
</ul>
Preferred Qualifications:
<ul>
<li>A bachelor’s degree (preferred)</li>
<li>Experience supporting a high-profile executive or serving in a Chief of Staff-style role</li>
<li>Prior exposure to philanthropic or board-related work</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Key Responsibilities:
<ul>
<li>Collect and prepare information used for presentations and meetings for executive staff</li>
<li>Document meeting minutes as well as manage action items</li>
<li>Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)</li>
<li>Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites</li>
<li>Answer phones, screen and document incoming calls, and redirect requests to optimize the management team</li>
<li>Reconcile expense reports and purchase requisitions submissions</li>
<li>Develop and manage meeting communications and cadence activities</li>
<li>Manage special projects for and with the senior staff</li>
<li>Provide back-up support for other executive administrators</li>
<li>Work with HR, Finance, Legal and other groups on reporting and reconciliation</li>
</ul>
 
 
Qualifications:
<ul>
<li>4+ years of experience working at the senior or executive level in an administrative or coordination role</li>
<li>Experience with project and budget management</li>
<li>Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools</li>
<li>Experience supporting a large, rapidly expanding global sales organization</li>
<li>Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)</li>
<li>Demonstrated communication, teamwork and organizational skills</li>
<li>Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks</li>
<li>Ability to quickly learn and adopt new technologies and processes</li>
<li>Ability to create and modify processes and scale best practices across the organization</li>
<li>Ability to confidently interact with senior and executive level management</li>
<li>Ability to work in a fast-paced, startup environment</li>
<li>Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision</li>
</ul>

<h3>Job Description</h3>
Executive Assistant
 
Overview:
<ul>
<li>We are the world’s largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We believe amazing things happen when we work together in an environment where everyone feels a true sense of belonging, and that what matters most in a candidate is having the skills needed to succeed. It inspires us to invest in our talent and support career growth. Join us to challenge yourself with work that matters.</li>
<li>We trust each other to do our best work where it works best for us and our teams, and this role can be performed remotely in most locations in the country of employment.</li>
<li>We are looking for an Executive Assistant to join our team.</li>
<li>Location – CST Remote</li>
</ul>
 
Responsibilities:
<ul>
<li>Collect and prepare information used for presentations and meetings for executive staff</li>
<li>Document meeting minutes as well as manage action items</li>
<li>Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)</li>
<li>Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites</li>
<li>Answer phones, screen and document incoming calls, and redirect requests to optimize the management team</li>
<li>Reconcile expense reports and purchase requisitions submissions</li>
<li>Develop and manage meeting communications and cadence activities</li>
<li>Manage special projects for and with the senior staff</li>
<li>Provide back-up support for other executive administrators</li>
<li>Work with HR, Finance, Legal and other groups on reporting and reconciliation</li>
</ul>
 
Basic Qualifications:
<ul>
<li>4+ years of experience working at the senior or executive level in an administrative or coordination role</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience with project and budget management</li>
<li>Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools</li>
<li>Experience supporting a large, rapidly expanding global sales organization</li>
<li>Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)</li>
<li>Demonstrated communication, teamwork and organizational skills</li>
<li>Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks</li>
<li>Ability to quickly learn and adopt new technologies and processes</li>
<li>Ability to create and modify processes and scale best practices across the organization</li>
<li>Ability to confidently interact with senior and executive level management</li>
<li>Ability to work in a fast-paced, startup environment</li>
<li>Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision</li>
</ul>
Suggested Skills:
<ul>
<li>Coordination</li>
<li>Project Management</li>
<li>Communication</li>
</ul>
 
Compensation: 
<ul>
<li>$43.68 to $51.42 Hourly (W2/Non-Exempt) </li>
<li>Rate Dependent on Location***</li>
</ul>
 
Req# 15613

<h3>Job Description</h3>
KLR Executive Search Group is proud to partner with Chisholm Chisholm &amp; Kilpatrick LTD (CCK) to recruit a newly created Executive Assistant position. CCK is a public interest law firm specializing in Veterans Law, ERISA, Long-Term Disability, and Bequest Management. Known for its client-centered approach and contingency-based model, the firm fosters a collaborative, high-trust work environment.
 
Key Responsibilities:
<ul>
<li>Provide high-level administrative support to the Managing Partner and two founding partners.</li>
<li>Manage complex calendars, travel, meetings, and communications.</li>
<li>Prepare and edit sensitive documents, presentations, and reports to ensure accuracy and confidentiality.</li>
<li>Oversee inboxes, track deadlines, and coordinate project timelines.</li>
<li>Plan meetings, events, onboarding activities, and special projects.</li>
<li>Serve as a proactive liaison and organizational gatekeeper.</li>
</ul>
 
Ideal Candidate Profile:
<ul>
<li>3+ years of executive-level administrative support experience.</li>
<li>Highly organized, discreet, adaptable, and emotionally intelligent.</li>
<li>Proficient in Microsoft Office and eager to learn new systems (e.g., Filevine).</li>
<li>Comfortable in a dynamic, feedback-rich environment.</li>
<li>Associate’s degree required; bachelor’s preferred.</li>
</ul>
 
Why This Role:
A visible, high-impact opportunity to support the firm’s top leadership in a mission-driven setting. Ideal for a resourceful and intuitive professional ready to become a trusted partner in a purpose-filled organization.

<h3>Job Description</h3>
Position: Executive Assistant
Location: Walnut Creek, CA
Duration: 12+ Months Contract
 
Duties:
<ul>
<li>Strong management of scheduling all internal and external meetings, travel plans, conference calls and day to day activities for senior executive(s). Maximizes appropriate time allocation to senior executives’ priorities based on understanding the company goals and his/her individual objectives.</li>
<li>Must be one step ahead of the senior executive(s) to organize, remind, prioritize, and manage his/her time and projects to meet all deadlines.</li>
<li>Prepares agendas, notices, minutes and resolutions for corporate meetings and coordinates follow up with meeting participants on tasks/issues as appropriate.</li>
<li>Phone call management will include screening and prioritizing all phone calls.</li>
<li>Comfortable interacting with clients which may include external senior executives.</li>
<li>Writes correspondence on behalf of the senior executive(s). Responds to external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.</li>
<li>Attends meetings when needed to record and distribute meeting minutes.</li>
<li>Understands and can navigate through a large division to get the job done in a timely and efficient manner.</li>
<li>Responds well to pressure and is resourceful when managing the business of high level senior executive(s).</li>
<li>Organizes programs, events, meetings, or conferences by arranging facilities setup including site and room management, and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.</li>
<li>Initiate space requests with facilities when internal/hub meeting space is needed (&gt;20) and Meeting, Events, Travel when hotel space is needed. For hub locations, leverage online tool through DaVinci company when needing meeting room space.</li>
<li>Manage catering, restaurant reservations, beverage needs, coordination of catering delivery, etc. for onsite meetings/gatherings and hub in-person gatherings. Includes supporting other ELT leader needs due to limited EA presence onsite. May be required to fly to accompany ELT leader when no other EAs or local support is available.</li>
<li>Reconciles corporate credit card account(s) and prepares expense reports.</li>
<li>Serve as back up for other EAs as required, including managing calendar, coordinating travel arrangements, and meeting/event planning.Act as the point person for any schedule events, meetings, or conferences for your specific HUB location.</li>
</ul>
Skills:
<ul>
<li>Strong skills in developing effective relationships, communication skills, managing expectations in a fast paced organization</li>
<li>Ability to be very discrete with confidential information.</li>
<li>Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and resources.</li>
<li>Ability to make sound, independent decisions and use own initiative to accomplish tasks at hand.</li>
<li>Strong interpersonal, organizational and communication skills are required, with the ability to partner with managers at all levels in multiple divisions</li>
<li>Acts independently and demonstrates effective conflict resolution skills in developing recommendations and solutions to solve complex issues in an effort to anticipate senior executive(s) needs</li>
<li>Highly proficient written and verbal communication skills required</li>
<li>Advanced computer skills with the ability to train others in system usage</li>
<li>Expert in Microsoft Excel and PowerPoint system applications</li>
</ul>
 
Required Qualification:
<ul>
<li>8+ years of executive assistant experience to senior level executives in a mid-to large company</li>
</ul>
 
Education:
<ul>
<li>BS/BA Degree or some college coursework</li>
</ul>

<h3>Job Description</h3>
Aspire4More is the parent company for Aspire Tour and many others, offering insight from industry-leading speakers, business strategy and development, real estate expertise, tax-free retirement education, and non-profit charitable giving. Our mission goes beyond traditional business success; we are dedicated to enabling our customers to “Create, Keep, and Multiply” their wealth, enabling us to feed and educate children across the world through Impact Others.
 
Aspire is seeking a highly organized and proactive Executive Assistant to support our Chief Strategy Officer, ensuring smooth and efficient daily operations. This role requires a professional who can anticipate needs, manage complex schedules, and communicate effectively with both internal and external parties.
 
Do you Aspire for more? Then apply! We would love to receive your resume to join our dynamic team and be a driving force in reshaping the future of financial and business education.
 
Key Responsibilities:
<ul>
<li>Manage calendar including scheduling meetings, appointments, and travel arrangements</li>
<li>Act as point of contact for the executive, communicating promptly and professionally</li>
<li>Support the execution of projects, following up on tasks, managing timelines, and coordinating with cross-functional teams to ensure project milestones are met</li>
<li>Oversee administrative tasks including document management and data entry, maintaining accuracy and confidentiality at all times</li>
<li>Identify improvements for administrative workflows, enhancing efficiency and productivity</li>
<li>Assist with Executive’s personal, tax, and business information and accounts</li>
</ul>
 
Qualifications:
<ul>
<li>Minimum of 3 years in an executive assistant or similar administrative role</li>
<li>Exceptional organizational skills with a keen eye for detail&nbsp;</li>
<li>Strong capability to manage multiple priorities with high level of efficiency</li>
<li>Excellent verbal and written communication skills</li>
<li>Skilled in G-Suite; experience with project management software is a plus</li>
<li>Ability to anticipate needs and proactively resolve issues in a dynamic environment</li>
<li>High level of integrity and discretion in handling confidential information</li>
</ul>
 
Compensation:
<ul>
<li>Salary: $45,000 - $50,000</li>
<li>Benefits:</li>
<li>Healthcare, vision, and dental insurance w/ company contributions</li>
<li>Long-term disability insurance covered by the company</li>
<li>PTO and paid holidays</li>
<li>Employee access to our various products and services</li>
<li>Location: Utah;&nbsp; Able to travel to the Park City area at least once per week</li>
<li>Status: Full-time</li>
<li>Schedule: Flexible; Night and weekend communication expected</li>
</ul>

<h3>Job Description</h3>
**Candidates must be local to Chicago**
 
Our client, a high net worth family office, is seeking a highly organized and proactive, experienced Executive/Personal Assistant to provide comprehensive support to the Principal and his family. The family office serves as the central hub for managing the Principal's diverse interests, which encompass various entities, including a family philanthropy committed to addressing climate change, improving American democracy, and empowering local communities.
 
This role requires the ability to prioritize, anticipate needs, think critically, and be solutions-oriented in dynamic environments. This position consists of a broad variety of administrative tasks that include, but are not limited to, assisting with the planning and execution of meetings and events, making complex travel arrangements, providing personal support to the Principal, ensuring expenses are paid, and liaising with domestic staff.
 
Responsibilities:
 
<ul>
<li>Provide high-level administrative support, including managing correspondence, scheduling, and travel arrangements.</li>
<li>Act as a primary point of contact for business and personal matters, liaising with internal and external stakeholders.</li>
<li>Organize and maintain schedules, ensuring all commitments and appointments are met.</li>
<li>Coordinate complex travel itineraries, including private and commercial flights, accommodations, and logistics.</li>
<li>Handle personal errands, including household management, reservations, shopping, and event planning.</li>
<li>Oversee vendor relationships and manage household staff, ensuring seamless operations.</li>
<li>Maintain confidentiality and discretion at all times, protecting the employer’s privacy and interests.</li>
<li>Prepare reports, presentations, and documents as needed.</li>
<li>Conduct research and handle special projects as assigned.</li>
<li>Provide on-call assistance and availability as needed for urgent matters.</li>
</ul>
 
Qualifications:
<ul>
<li>Discretion, integrity, and ability to handle confidential information with professionalism</li>
<li>Strong interpersonal skills (diplomacy, tact, and empathy)</li>
<li>Excellent verbal and written communication skills; ability to communicate in a clear and concise manner to Principals, family members, internal and external constituents, etc.</li>
<li>Ability to be on-call 24/7 and respond quickly to requests from Principals and family members</li>
<li>Ability to manage complex situations and make logical decisions in fast pace environments</li>
<li>Strong organizational skills; extremely detail-oriented and thorough</li>
<li>Proactive with the ability to anticipate the needs of the Principals and family members</li>
<li>Ability to quickly and effectively solve problems and adapt to changing circumstances</li>
<li>Ability to prioritize workloads and pivot quickly, as needed</li>
<li>Comfortable in both offering and receiving constructive feedback and suggestions</li>
<li>Proficiency in using various software and tools; must be familiar with Microsoft Outlook and project management tools such as Asana.</li>
<li>Flexibility to travel and work outside of standard hours as needed.</li>
<li>Valid driver’s license and ability to provide reliable transportation if required.</li>
</ul>

<h3>Job Description</h3>
Job Description
About Rate Companies:
Rate is one of the nation’s top retail mortgage lenders, delivering a seamless, tech-driven experience that helps customers reach their homeownership and financial goals. Founded in 2000 and based in Chicago, Rate is licensed in all 50 states and D.C. and has helped over 2 million homeowners with a wide range of loan products, competitive rates and personalized service. With 5,000+ employees across 300+ offices and 12+ subsidiaries, Rate’s Loan Officers rank among the best in the country. From purchases and refinances to tapping into equity, Rate makes financing faster, simpler and less stressful. Our technology — including Same Day Mortgage, the Rate App, FlashClose℠, MyAccount and the Language Access Program — has earned recognition from HousingWire, Scotsman Guide, NerdWallet, the Chicago Tribune and Crain’s Chicago Business. Learn more at rate.com. 
 
Salary: 70k to 90k 
 
 What's the Role? 
We are currently seeking a hard-working, dedicated Executive Assistant to join our innovative and passionate team.
<ul>
<li>Manage and maintain executive calendar and e-mails, assist in meeting preparation, and schedule/coordinate meetings, and conference</li>
<li>Answer all incoming phone calls and directs to appropriate team member</li>
<li>Organization and management of business trackers and follow up systems for clients, business partners and industry professionals</li>
<li>Assist with administrative tasks including expense reports, following up with accounting, travel coordination etc.</li>
<li>Work with internal /external departments for increased brand awareness (i.e. marketing, events, business development. Etc.)</li>
<li>Support team activities and events, group logistics and staff morale</li>
<li>Various research tasks as assigned</li>
</ul>
 
Qualifications
<ul>
<li>3-5 years as an Executive or Administrative Assistant</li>
<li>3-5 years or Mortgage and/or Industry related experience (i.e. Title, Disclosure, Realtor) is preferable</li>
<li>Strong computer skills including: Internet, Outlook, Microsoft Office (Word, Excel, PowerPoint) required</li>
<li>Excellent organization, time and project management skills</li>
<li>Self-starter with the ability to multi-task, prioritize, and work pro-actively in a fast paced, high volume, creative and deadline-oriented environment</li>
</ul>
 
Guaranteed Rate is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reason protected by law.
 
The company offers a comprehensive benefits program to eligible employees, including eligibility to participate in a company-sponsored 401(k); vacation benefits; eligibility for medical, dental, vision, and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; critical care insurance; personal accidental insurance; commuter benefits; pet insurance; certain time off and leave of absence benefits; well-being benefits (e.g., employee assistance program); and other supplemental benefits (e.g. legal planning assistance; identity theft protection; pet insurance; wellness resources). Please click this link to learn more about our benefit offerings for Washington State: <a href="https://www.rate.com/careers/open-positions/disclosures" target="_blank">https://www.rate.com/careers/open-positions/disclosures</a>
 
Applications are being accepted on an ongoing basis.

<h3>Job Description</h3>
Executive Assistant with Strong Accounting &amp; Business Operations Background
Location: Houston, TX (On-Site)
Type: Full-Time (40 hours/week)
Volume Millwork, a nationally recognized millwork construction company with over 35 years in business, is entering a high-growth phase. To help us get there, we’re hiring an Executive Assistant with a strong background in accounting, organization, and operational support.
You will work directly with the owner and leadership team to help streamline processes, manage key documents, support financial workflows, and keep the business running efficiently as we grow.
 
Responsibilities
<ul>
<li>Manage email, calendar, scheduling, and task follow-up across multiple departments</li>
<li>Track expenses and maintain organized financial records</li>
<li>Reconcile receipts, review reports, and assist with QuickBooks Online</li>
<li>Help with subcontractor onboarding, compliance forms, and insurance tracking</li>
<li>Prepare, format, and organize proposals and bid documents</li>
<li>Maintain and update Notion dashboards and internal SOPs</li>
<li>Assist with vendor payments, invoices, and collections follow-ups</li>
<li>Coordinate communication across clients, vendors, and project teams</li>
</ul>
Qualifications
<ul>
<li>Strong understanding of business accounting principles and financial workflows</li>
<li>Proficient in QuickBooks Online and Google Sheets</li>
<li>Highly organized, self-managing, and detail-oriented</li>
<li>Clear, professional communication skills (written and verbal)</li>
<li>Able to problem-solve independently and anticipate the next steps</li>
<li>Comfortable using tools like Notion, Google Workspace, Slack, or CRM systems</li>
<li>Strong Knowledge and proficient use of AI workspaces</li>
</ul>
Preferred Experience
<ul>
<li>Background in construction, millwork, architecture, or a related field</li>
<li>Familiarity with job cost accounting, AIA billing, or project-based financials</li>
<li>Experience supporting a founder, executive, or entrepreneur in a scaling company</li>
</ul>
What We Offer
<ul>
<li>Great hours with opportunity to grow</li>
<li>Direct collaboration with ownership and leadership team</li>
<li>Exposure to business strategy, growth planning, and process improvement</li>
<li>Competitive hourly pay based on experience</li>
</ul>
To apply, include a short cover letter outlining relevant experience, especially how you've supported executives or companies with both operations and financial management.

<h3>Job Description</h3>
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 
Responsibilities
<ul>
<li>Calendar management for executives</li>
<li>Aid executive in preparing for meetings</li>
<li>Responding to emails and document requests on behalf of executives</li>
<li>Draft slides, meeting notes and documents for executives</li>
<li>Handle necessary communication according to executives' needs</li>
<li>Travel to assist executives' schedule</li>
<li>Assist day to day administrative support as needed</li>
<li>Must be able to represent the department in a professional manner to internal and external stakeholders</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>Proficient in Microsoft Office suite</li>
<li>Experience in managing multiple priorities, administrative coordination, and logistics</li>
<li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li>
<li>Strong written and verbal communication skills</li>
<li>Driver's license is a must</li>
</ul>

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