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<h3>Job Description</h3>
Job Description
 
 
#EXEC-004 - Executive Assistant 
 
Department: Executive Office
Employment Type: Full Time; Exempt
Reports to: Executive Director
Location: SE Portland
Compensation: $70,000 - $75,000 annually 
 
At CCO We Take Care of Our People 
<ul>
<li>Benefits package including medical, dental, vision plans.</li>
<li>100% employer-paid long-term disability and life insurance.</li>
<li>Paid vacation, sick, personal and 13 paid holidays.</li>
<li>Retirement benefit with employer match and discretionary contribution.</li>
<li>Employee Assistance Program.</li>
<li>Catholic Charities of Oregon employees may qualify for the Public Service Loan Forgiveness government-sponsored education loan repayment program.</li>
<li>Full list of benefits can be found on this page under Resources. Please note these benefits are subject to change.</li>
</ul>
 
Our Culture:
We are proud of our healthy work culture at Catholic Charities of Oregon. We care for our employees so they can take care of others. Our approach includes everything from support for continued training and education to a strong focus on allowing each employee to own their job and become a thought leader in their area of service. Together, we work to make a concrete, hands-on difference in our community. 
 
Who We Are:
Catholic Charities of Oregon was named by the Portland Business Journal as the #10 Non-profit in their list of 2023 Most Admired Companies. Founded in 1933, Catholic Charites of Oregon is one of Oregon's oldest nonprofit social service agencies whose mission is to assure that essential, life-saving services and supports are accessible to the most vulnerable Oregonians. 
 
Who You Are: 
The Executive Assistant provides high-level professional support to the Executive Director, Chief Financial Officer, and Board of Directors. 
 
What You Will Work On: 
<ul>
<li>Responsible for a broad variety of executive support for the Executive Director including managing the calendar, anticipating and managing workflow, completing expense reports, preparing correspondence, compiling meeting materials, maintaining filing systems, general recordkeeping, and phone reception for the Executive Office.</li>
<li>Support the Chief Financial Officer in areas such as compiling meeting materials and preparing correspondence, scanning documents, as well as managing their calendar.</li>
<li>Work closely and effectively with those the Executive Assistant support to keep them informed of upcoming commitments and responsibilities.</li>
<li>Provide support to the Board of Directors by managing the meeting calendar, arranging for meeting facilities and meals, attending meetings, serving as a the recording secretary for the Board, preparing meeting materials and notifications, meeting minute preparation and approval, and maintain permanent records of minutes and resolutions.</li>
<li>Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.</li>
</ul>
 
What You Bring:
Education, Certifications, and Licensure Requirements/Preferences
<ul>
<li>Bachelor's Degree (4-Year Program) or equivalent lived and or worked experience. </li>
</ul>
Experience Requirements/Preferences 
<ul>
<li>Minimum of five years' experience working as an Executive Assistant or Administrative Assistant. Preferably in a non-profit environment; supporting senior level management, as well as a Board of Directors.</li>
<li>Experience assisting a non-profit Board with the administration of governance matters, to include meeting minute preparation and approval, bylaws compliance, and support of board officers required. </li>
<li>High level ability to effectively work with standard office programs including Word, Excel, Outlook, Microsoft Teams and PowerPoint. Experience with SharePoint required.</li>
</ul>
 
Background and MVR Screening:
Satisfactory results from pre-employment criminal and civil background screening required. Motor vehicle records (MVR) review required as needed.
 
EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED
Catholic Charities of Oregon is dedicated to promoting diversity, multiculturalism, and inclusion across our agency. Catholic Charities of Oregon recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, gender identity, sexual orientation, genetic information, equal pay, disability, age, veteran status, and other protected status as required by applicable law. Applicants and employees need not be Catholic. Complete Social Justice and Diversity statements can be found on this page under Resources. 
 Job Posted by ApplicantPro

Executive Assistant

<h3>Job Description</h3>
Job Description
 TEAMWORK - ATTITUDE - PASSION - INTEGRITY - NEVER SATISFIED
Hoffman Beverage Company is a leading, local, and family-owned distributor that was founded in 1919. We are committed to our mission of distributing the world's best beverages through great people and genuine partnerships. Hoffman Beverage is dedicated to building strong, lasting relationships with our customers, suppliers, and communities. We proudly embrace our core TAP-IN values, as they define the qualities we impart in our team and our organization.
Position Overview:
The Executive Assistant supports the company President and other executive management as needed. 
Essential Job Functions
<ul>
<li>Provides a full range of administrative and/or executive secretarial services to the President and Executive team of 4 individuals.</li>
<li>Acts as the primary point of contact between the executives and internal/external clients.</li>
<li>Organizes and prioritizes large volumes of information, inquiries, requests, and phone calls.</li>
<li>Maintains the company calendar of events and monitors the executive team’s Outlook calendars while effectively and timely communicating any scheduling conflicts. </li>
<li>Creates documents, presentations, etc. at the request of Executive leadership.</li>
<li>Schedules, organizes and attends department and company meetings. Prepares agendas, reserves rooms, sends appointments, and coordinates catering.</li>
<li>Manages and organizes all minutes and meeting documents. </li>
<li>Executes meeting preparation for Board of Directors meetings including agenda distribution and report compilation.</li>
<li>Responsible for coordination of small routine projects (send out company weekly and monthly communication, update org charts and phone lists monthly, assist in planning monthly meetings, coordinating office supplies, etc.)</li>
<li>Organizes and executes company community and social events.</li>
<li>Supports activities within employment engagement strategy, including organizing meetings, reward systems, and team events. </li>
<li>Arranges executive travel, hotel and dining arrangements as needed.</li>
<li>Maintains the inventory for company uniforms</li>
<li>Serves as an occasional back up for customer order pick up on location while also handling the phones and front door. </li>
<li>Performs other responsibilities associated with this position as may be appropriate.</li>
</ul>
Required Skills/Abilities: 
<ul>
<li>Must be able to maintain the highest level of confidentiality and have ability to handle sensitive material concerning the organization.</li>
<li>Demonstrated proficiency in MS Office Suite (Excel, Word PowerPoint) databases and Outlook.</li>
<li>Excellent organizational and multi-tasking skills.</li>
<li>Attention to detail, quality and accuracy required.</li>
<li>Experience writing and editing internal communications, including corporate and executive level communications.</li>
<li>Strong time management skills and the ability to meet deadlines.</li>
<li>Ability to be flexible and adjust plans quickly to meet changing business needs.</li>
<li>Demonstrated ability to analyze and problem solve independently.</li>
<li>Ability to communicate information in a clear, concise, and courteous manner both orally and written.</li>
<li>Excellent interpersonal skills necessary in order to communicate with multiple departments, callers, visitors, and various levels of management.</li>
</ul>
 Experience and Competency Requirements
<ul>
<li>Bachelor's degree in Business Administration or related field preferred.</li>
<li>Minimum of two (2) years of executive level secretarial experience OR any equivalent combination of education and experience.</li>
</ul>
Physical Requirements: 
<ul>
<li>Prolonged periods sitting at a desk and working on a computer. </li>
<li>Ability to lift 20 pounds. </li>
</ul>
What do we offer you? 
<ul>
<li>Great, competitive benefits and opportunities to SAVE MORE with our wellness program.</li>
<li>Paid Time Off that grows with you the longer you stay! </li>
<li>A company culture that doesn’t just focus on inclusivity, but also on making sure you feel valued and supported because when you thrive, we thrive!</li>
<li>Employee Recognition Programs where we celebrate wins both big and small, recognizing individuals and teams for going above and beyond.</li>
<li>Open doors and open communication whenever you need. We succeed best on the interconnectedness of our teams.</li>
<li>Connect with local communities! We support and celebrate our brands and clients during company events throughout the year.</li>
<li>Gain access to exclusive company merch - you'll want to represent at work and home.</li>
<li>Further your education for a related role to the company by utilizing our tuition reimbursement program.</li>
</ul>
Moral of the story, if you love any of our products, then you'll really enjoy being part of the Hoffman Beverage team! The love you feel for those products is put there by a team that loves what we do! 
 
Hoffman Beverage Co is an equal opportunity and affirmative action employer, committed to diversity and inclusion in all aspects of recruiting and employment.

EXECUTIVE ASSISTANT

<h3>Job Description</h3>
Job Description
Executive Assistant
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Partners and Managers. This role requires excellent communication skills, the ability to thrive in a fast-paced environment, and the professionalism to manage sensitive information with discretion.
Education
<ul>
<li>Bachelor’s degree preferred</li>
</ul>
Qualifications &amp; Experience
<ul>
<li>Bilingual (English/Spanish) required</li>
<li>Minimum 3 years of experience as an Executive Assistant, including direct C-Suite support</li>
<li>Experience in a CPA firm preferred</li>
<li>Proficiency in MS Office Suite, Teams, and Zoom</li>
<li>Strong organizational, time management, and multitasking skills</li>
<li>Ability to work independently as well as part of a team</li>
<li>Professional demeanor and positive, can-do attitude</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and follow-through</li>
<li>Valid driver’s license</li>
</ul>
Key Responsibilities
<ul>
<li>Provide high-level administrative support to Partners and Managers</li>
<li>Act as liaison between clients, Partners, Managers, and staff</li>
<li>Manage Partner calendars, including scheduling, meeting coordination, and catering needs</li>
<li>Oversee Partner email, flagging time-sensitive matters throughout the day</li>
<li>Track Partner billable time and ensure accurate submission into the time-entry system</li>
<li>Prepare travel arrangements, reservations, and reimbursements for Partners</li>
<li>Organize and prioritize incoming mail and correspondence</li>
<li>Support GEMRT University (reporting, scheduling seminars, record-keeping)</li>
<li>Maintain and distribute Tax operations reports, including communication with Partners and staff</li>
<li>Prepare professional correspondence for clients</li>
<li>Take, transcribe, and distribute meeting minutes</li>
<li>Handle confidential firm and client information with discretion</li>
<li>Perform scanning, filing, and general office support as needed</li>
<li>Trustee Administration Support
<ul>
<li>Maintain trustee records, files, and documentation</li>
<li>Assist with coordination and communication between trustees, beneficiaries, and advisors</li>
<li>Track deadlines for trustee-related filings, reports, and compliance requirements</li>
<li>Draft correspondence and meeting minutes related to trustee matters</li>
<li>Ensure confidentiality and accuracy of sensitive trust-related information</li>
</ul>
</li>
<li>Other duties as assigned</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $90,000-$130,000 
Title: Executive Assistant
Location: Remote
 
Position Summary:
We are seeking an Executive Assistant who will report to the Chief Commercial Officer. You will utilize your exceptional organizational and communication skills to provide professional and strategic support to key members of our senior leadership team. Responsibilities will include but are not limited to managing calendars, arranging logistics for team meetings, coordinating travel, compiling expense reports, coordination / follow-through with legal agreements, and liaising with internal and external contacts. The role requires working both independently and collaboratively, multitasking, meeting deadlines, and handling sensitive matters.
The ideal candidate will have a passion for providing exceptional support for management, is an adaptable team player who can manage several tasks and projects independently and excels at being mindful of details in a high performance-oriented, fast-paced, and growing/rapidly evolving environment.
Responsibilities:
<ul>
<li>Provide general administrative support to members of the leadership team.</li>
<li>Manage and prioritize calendars for the key members of our senior leadership team, focusing on productivity, urgency, and stakeholder needs.</li>
<li>Arrange travel plans, coordinate offsite team meetings and events.</li>
<li>Keep internal filing system/folders organized and updated.</li>
<li>Organize team meetings including reserving meeting space, hotel, and other logistics.</li>
<li>Prepare and submit expense reports for executives according to company policies and procedures.</li>
<li>Ensure seamless coordination and follow-up throughout the vendor/consultant contract process, including overseeing the timely routing of documents for signatures, tracking each document to ensure prompt return, verifying the accuracy of all returned documents, and saving them in their designated storage locations.</li>
<li>Maintain confidentiality and discretion in handling sensitive information and communications.</li>
<li>Assist in the development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.).</li>
<li>Assist with the coordination and execution of special projects and initiatives as directed by our senior leaders.</li>
<li>Assist with the purchase order process including submission and ensuring appropriate approvals are secured</li>
<li>Lead onboarding processes for new hires</li>
<li>Understanding and educating team members on company policies (i.e. meal limits, hotel price caps etc.)</li>
<li>Other duties as assigned.</li>
</ul>
 
Qualifications:
<ul>
<li>Bachelors degree</li>
<li>5-7 years of EA experience.</li>
<li>Calendar management, meeting organization and heavy travel coordination experience</li>
<li>Proficiency with MS Teams &amp; MS Office (i.e. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and DocuSign</li>
<li>Excellent at prioritizing and executing multiple projects/tasks with tight deadlines.</li>
<li>Proven expertise in written and verbal communication, demonstrating strategic, professional, creative, and succinct communication.</li>
<li>Pro-active self-starter able to work independently, effectively problem-solve and prioritize work, anticipating needs of senior leadership.</li>
<li>Highly collaborative and able to work effectively with multiple stakeholders.</li>
<li>High level of maturity, ability to exercise good judgement, discretion and confidentiality with all tasks.</li>
<li>Able to remain organized and focused in a fast-paced, high-performance startup environment.</li>
<li>Excellent interpersonal, verbal, and written communication skills.</li>
<li>Assist with the coordination and execution of special projects and initiatives as directed by the executive team.</li>
</ul>
 
Preferred:
<ul>
<li>3+ years of experience supporting management level personnel</li>
<li>Start-up environment experience</li>
<li>Biotech experience</li>
</ul>
 
About Us:
Celcuity is a clinical-stage, publicly traded biotechnology company seeking to extend the lives of cancer patients through the development of targeted therapies for the treatment of multiple solid tumor indications. The company was founded to develop a better way to treat the cellular drivers of tumor growth.
 
Our lead therapeutic candidate, gedatolisib, is an intravenously administered, potential first-in-class PI3K/AKT/mTOR (PAM) pathway inhibitor. Its mechanism of action and pharmacokinetic properties are highly differentiated from other currently approved and investigational therapies that target PI3K or mTOR alone or together. Gedatolisib phase 3 clinical development programs are focused on the treatment of patients with HR+/HER2- ABC in the 1L and 2L settings. A Phase 1b/2 clinical trial evaluating gedatolisib in combination with darolutamide in patients with metastatic castration resistant prostate cancer, is on-going.
 
Celcuity is an Equal-Opportunity Employer.
Celcuity is committed to fair and equitable compensation practices, and we strive to provide employees with total compensation packages that are competitive. For this role, the anticipated base pay range is $90,000 - $130,000. The exact base pay offered for this role will depend on various factors, including but not limited to the candidates geography, qualifications, skills, and experience.
 
The successful candidate will be eligible for an annual performance incentive bonus and a new hire equity package. Celcuity also offers various benefits offerings, including, but not limited to, medical, dental, vision insurance, 401(k) match, PTO, and paid holidays.
 
Notice to Recruiters/Staffing Agencies
Recruiters and staffing agencies should not contact Celcuity through this page. All recruitment vendors (search firms, recruitment agencies, and staffing companies) are prohibited from contacting our hiring manager(s), executive team members, or employees directly.
 
We require that all recruiters and staffing agencies have a fully executed, formal written agreement on file.
Celcuitys receipt or acceptance of an unsolicited resume submitted by a vendor organization to this website or employee does not constitute an actual or implied contract between Celcuity and such organization and will be considered unsolicited. Celcuity will not be responsible for related fees.
 remote work

<h3>Job Description</h3>
Job Description
About the Role
We are seeking a servant-hearted, highly organized, system-minded, and tech-savvy Executive Assistant to support a dynamic CEO in both personal and professional capacities. This role is ideal for someone who thrives on efficiency, enjoys managing both household and administrative tasks, and desires a long-term opportunity with meaningful impact.
The Executive Assistant will work from CEO’s on-site home office in Plantation, FL on Tuesdays, Wednesdays, and Fridays from 9am–3pm between October 20–December 10 and again from January 15–May 1. Outside of these times, the assistant may work remotely. Flexibility in scheduling can be discussed for the right candidate.
Key Responsibilities
<ul>
<li>
Manage household and office calendars
</li>
<li>
Open and close Florida home when CEO is traveling
</li>
<li>
Book flights, hotels, and rental cars
</li>
<li>
Oversee car maintenance scheduling and logs
</li>
<li>
Coordinate and meet with home maintenance vendors
</li>
<li>
Manage paper filing system and work-related mail (pick up, scan, organize)
</li>
<li>
Handle grocery ordering and household supply maintenance
</li>
<li>
Process receipts and coordinate with finance manager
</li>
<li>
Act as liaison with Client Services Coordinator regarding business calendar
</li>
<li>
Take notes during meetings and keep projects organized and on track
</li>
<li>
Continuously develop and refine systems, templates, and workflows
</li>
<li>
Travel occasionally to locations such as North Carolina, if needed
</li>
</ul>
Example Tasks You Might Work On
<ul>
<li>
Coordinate and oversee planning of a Summer 2026 family reunion
</li>
<li>
Research and recommend top 3 home designers/stagers for NC property
</li>
<li>
Send nephews ring size testers, then order Oura rings to help focus on health/sleep
</li>
<li>
Draft and review model calendars with the CEO focusing on priorities for four weeks and review with CEO
</li>
<li>
Support strategic time use and proactive appointment coordination
</li>
</ul>
Ideal Candidate Will Have
<ul>
<li>
Prior experience as an Executive Assistant
</li>
<li>
A servant-hearted, calm-under-pressure demeanor
</li>
<li>
Strong Christian faith (this is a must)
</li>
<li>
No children under age 10 (to allow for flexible availability)
</li>
<li>
Reside within 30 minutes of Plantation, FL
</li>
<li>
Excellent references (3–5 required)
</li>
<li>
Strong tech skills (will be tested)
</li>
<li>
A desire for a long-term commitment
</li>
<li>
Ability to travel independently, if required
</li>
<li>
Willingness to visit the client’s home as needed
</li>
</ul>
Skills Required
<ul>
<li>
High level of tech literacy and comfort with digital tools
</li>
<li>
Calendar and time management expertise
</li>
<li>
Household and personal logistics management
</li>
<li>
Discretion, reliability, and a proactive mindset
</li>
</ul>
To Apply
Please submit the following:
<ul>
<li>
Resume
</li>
<li>
Short cover letter outlining your interest in this role
</li>
<li>
3–5 professional references
</li>
<li>
Availability for a tech skills assessment
</li>
</ul>
We are looking for a dedicated right-hand assistant who will help bring order, clarity, and momentum to both daily operations and long-term projects. If this sounds like a fit for you, we would love to speak with you!

<h3>Job Description</h3>
Job Description
DEPARTMENT: Entertainment Group; LA Office
SCHEDULE/STATUS: Monday – Friday, 9:30AM to 5:30PM, 4 days in office (hybrid), with overtime flexibility, Full-Time/Non-Exempt
SUPERVISOR: Assigned Attorneys and Human Resources
LOCATION: Century City
SALARY: The salary range for this position is $80,000 - $117,000 (salary commensurate with experience), plus overtime.
SUMMARY
Frankfurt Kurnit is one of the premiere law firms for entertainment, media, and the technology, with leading practices spanning film, television, digital media, video gaming, technology, advertising, intellectual property, and litigation. The firm is regularly recognized by Variety, The Hollywood Reporter, The National Law Journal, The Legal 500, and Chambers USA as among the very best in its field. 
Our Los Angeles office, ranked one the city’s “Best Places to Work,” is seeking a proactive Executive Assistant to support the head of the firm’s fast-paced entertainment group. The role also includes serving as Executive Assistant to the Supervising Partner of the LA office, providing support on office management, marketing, and firm initiatives.
This is not a traditional legal assistant position. The role combines the executive function and client-facing responsibilities required of executive assistants at top talent agencies, management companies and studios with the organizational and administrative excellence required of legal assistants at leading law firms. The successful candidate will be motivated, responsive, outgoing, and personable—someone who brings positive energy and professionalism to every interaction while handling the fast-paced demands of high-profile clients, executives, and counsel.
PRIMARY RESPONSIBILITIES
Attorney/Talent Practice Support
<ul>
<li>Manage a demanding calendar of meetings, calls, videoconferences, and events with a wide variety of clients, including talent, producers, and their representatives, as well as studio executives, and counsel both inside and outside the firm. </li>
<li>Anticipate scheduling needs, resolve conflicts, and ensure seamless coordination across multiple time zones.</li>
<li>Track and organize active and inactive client matters, contracts, agreements, and deal documents; retrieve, summarize, and brief attorney as needed.</li>
<li>Serve as a confident first point of contact with clients and their representatives, projecting professionalism and discretion.</li>
<li>Handle confidential correspondence, document preparation, and redlining.</li>
<li>Coordinate execution of multi-part and multi-party agreements.</li>
<li>Prepare client engagement and retainer agreements.</li>
<li>Assist with time entry, billing and expense reporting.</li>
<li>Coordinate domestic and international travel, including agendas and briefing materials.</li>
<li>Perform other related duties as assigned. </li>
</ul>
Supervising Partner Support
<ul>
<li>Assist the Supervising Partner with office-wide responsibilities, including marketing, recruiting, events, attorney support, and administrative initiatives.</li>
<li>Help coordinate Los Angeles office events, industry sponsorships, and speaking engagements.</li>
<li>Support office management functions such as scheduling internal meetings, liaising with New York office leadership, and tracking local projects.</li>
</ul>

QUALIFICATIONS
<ul>
<li>Bachelor’s degree required.</li>
<li>Minimum 3 years of relevant experience as an executive assistant or administrative professional supporting high-level executives, talent agents, managers, or attorneys.</li>
<li>Strong interpersonal skills with a polished and approachable demeanor; able to interact comfortably with high-profile clients and colleagues at all levels.</li>
<li>Proven ability to manage complex scheduling and logistics in a fast-paced, client-driven environment.</li>
<li>Exceptional time management, organizational skills, attention to detail, and ability to anticipate needs and remain unflappable under time constraints and high-pressure situations.</li>
<li>Ability to exercise discretion and maintain strict confidentiality.</li>
<li>Proficiency in Microsoft Word and Outlook; experience with billing and expense systems a plus.</li>
</ul>

BENEFITS
Frankfurt Kurnit Klein &amp; Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance , commuter benefits, flexible spending and retirement plans.
To apply: Direct applicants may apply to this position by clicking “Apply” below or on the upper right side on this posting. Your submission must include a resume and a cover letter addressed to Oris Diaz, Director of Human Resources. If you have any questions about this position, please send an e-mail to <a href="mailto:staffrecruiting@fkks.com" target="_blank">staffrecruiting@fkks.com</a>.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice. 
Frankfurt Kurnit Klein &amp; Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.

<h3>Job Description</h3>
Job Description
Join a team where your impact reaches beyond the stars! At Terran Orbital, you're not just part of the system – you're a vital force propelling our mission forward. As trailblazers in satellite manufacturing and aerospace innovation, we shatter boundaries daily to deliver groundbreaking solutions that power our nation's defense and commercial missions. We are a unique, fast growing, and trusted team dedicated to swiftly and efficiently designing, building, launching, and operating state of the art satellites for advanced mission constellations. If you're driven by purpose, inspired by challenges, and ready to leave your mark on the universe, you'll find a home and endless opportunities for growth here. Together, let's redefine what is possible in orbit and beyond!
Summary 
Terran Orbital is seeking an experienced Executive Assistant to join our dynamic team. Reporting to the SVP, Engineering, the Executive Assistant will play a pivotal role in supporting Engineering Leadership by delivering professional, friendly, and efficient service. This includes managing schedules, coordinating meetings, preparing detailed reports, and facilitating seamless communication within the engineering team. By ensuring that all administrative tasks are handled with precision and care, the Executive Assistant will enable leadership to focus on driving innovation and achieving strategic goals.
Key Duties and Responsibilities 
<ul>
<li>Coordinate with Engineering Leadership and senior team members to ensure effective communication and task follow-up.</li>
<li>Manage travel plans and schedules, ensuring alignment with project timelines and leadership commitments.</li>
<li>Serve as the first point of contact, addressing inquiries promptly and ensuring a positive experience for all stakeholders.</li>
<li>Develop and maintain efficient filing, record-keeping, and document management systems.</li>
<li>Manage communications, prioritizing and responding to messages promptly.</li>
<li>Draft, review, and edit reports, presentations, and memos, ensuring accuracy and alignment with company standards.</li>
<li>Handle sensitive information with discretion and ensure secure storage of confidential documents.</li>
<li>Promote professionalism and excellence within the engineering team.</li>
<li>Comply with company policies and security protocols in all administrative practices.</li>
<li>Foster strong working relationships and coordinate cross-functional initiatives.</li>
<li>Adapt to evolving needs and take on new responsibilities as required.</li>
</ul>
Qualifications and Skills 
<ul>
<li>Bachelor's Degree (Master's degree a plus)</li>
<li>5+ years of Executive Administrative experience</li>
<li>Solid knowledge of MS Office</li>
<li>Exceptional interpersonal, oral, and written communication skills, including the ability to work effectively in a diverse team environment</li>
<li>Ability to work under extreme pressure and deadlines</li>
<li>Flexibility in working hours</li>
<li>Professional and friendly demeanor</li>
<li>Thorough attention to details</li>
<li>Self-motivated but able to collaborate as a team</li>
<li>Strong knowledge of all clerical activities and duties</li>
<li>Excellent people skills to interact positively with all internal and external parties</li>
<li>Excellent organizational, problem-solving, and multitasking skills</li>
<li>Ability to self-govern with minimum supervision, establish workload priorities, and utilize efficient time management practices to achieve assigned tasks</li>
<li>U.S. Person or lawful permanent resident to comply with U.S. government space technology export regulations.</li>
</ul>
Your actual level and base salary will be determined case-by-case and may vary based on the job-related qualification, knowledge, skills, education, and experience. In addition to base salary, we offer 100% covered medical, dental, and vision coverage, a 401(k) match, Flexible Time Off (FTO), covered life insurance, maternity and paternity leave, tuition reimbursement, employee referrals, and lots of swag! 
Salary Range$80,000—$110,000 USD
 Benefits
<ul>
<li>100% Company-paid comprehensive medical, dental, and vision coverage for you and your dependents</li>
<li>401(k) Match</li>
<li>Flexible Time Off (FTO)</li>
<li>Education Reimbursement</li>
<li>Competitive Paid Parental Leave</li>
</ul>
About Terran Orbital 
Terran Orbital is a leading manufacturer of satellite products primarily serving the aerospace and defense industries. Terran Orbital provides end-to-end satellite solutions by combining satellite design, production, launch planning, mission operations, and on-orbit support to meet the needs of the most demanding military, civil, and commercial customers. Learn more at <a href="http://www.terranorbital.com" target="_blank">www.terranorbital.com</a>
Physical Demands 
An employee must meet the physical demands described to perform the essential functions of this job successfully. In performing the duties of this job, the employee is routinely required to sit or stand for long durations of time, in addition to bending, reaching, and walking. This would require the ability to lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. This position is generally sedentary, with substantial computer usage.
Work Environment 
The job operates in a professional office environment but in a manufacturing company. This job routinely uses standard office equipment such as computers, phones, photocopiers, and scanners.
Disclaimers 
To comply with U.S. Government space technology export regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. In addition, please note that this position may require a current United States National Security clearance or eligibility for such a clearance.
Terran Orbital is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, or membership in any other group protected by federal, state, or local law.
If you need assistance or accommodation due to a disability, you may contact us at <a href="mailto:hr@terranorbital.com" target="_blank">hr@terranorbital.com</a>.
Terran Orbital does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with Terran Orbital, a Master Services Agreement (MSA) must be executed and confirmed prior to submitting any information relating to a potential candidate. Without a signed MSA, Terran Orbital shall not be responsible to any individual or entity for any payment relating to any form of fee or compensation.
And, in the event that a resume or candidate is submitted by a recruiter, an employment agency, or a staffing firm without a fully executed MSA, Terran Orbital has the unrestricted right to pursue and hire any of those candidate(s) without any legal or financial responsibility to the recruiter, agency, and/or firm.

<h3>Job Description</h3>
Job Description
Senior Administrative Business Partner to support our dynamic and fast paced
Ophthalmology Team within the Commercial organization. This role is critical to driving
operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
● Expertly manage complex calendars and shared drives using Google Suite
● Navigate Genentech IT systems (e.g., cSuite, collaboration tools) with ease
● Maintain relationships with internal and external stakeholders with a high degree of
confidentiality
● Plan and coordinate mid- to large-scale internal meetings and team offsites
● Support logistics for meetings with external partners, including preparation and
follow-up
● Lead execution of internal events requiring virtual platforms and advanced tech setups
● Contribute to meeting materials, agendas, note-taking, and follow-up actions
● Draft communications on behalf of leaders and manage internal content platforms
(gSites, Spaces, newsletters)
● Oversee logistics of office moves and space planning in collaboration with admin leads
● Support recruiting logistics, including candidate hosting, interview coordination, and
onboarding
● Plan and manage team-building events, workshops, and training coordination
● Handle vendor and speaker engagements, including contracts and payments
● Maintain department org charts and assist in special projects as needed
Functional Responsibilities
● Support contracting processes and ensure timely agreement execution
● Coordinate key meetings and events (e.g., planning sessions, field meetings)
● Assist with planning and logistics for team offsites and network calls
● Support onboarding of new team members
Required Skills &amp; Qualifications
● Familiarity with Genentech is a plus
● 5–7 years of administrative, operations, or project management experience
(pharma/biotech experience preferred)
● Strong track record supporting senior leaders
● Proactive, organized, and able to prioritize and execute tasks independently
● Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
● Detail-oriented with high standards for accuracy
● Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
● Bachelor’s degree or equivalent experience preferred
Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer. 
<h3>Company Description</h3>
About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

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