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<h3>Job Description</h3>
Job Description
IDEOLITY is a managed technical services provider (MSP) based in the Kansas City area (Mission, KS) with deep experience in supporting nonprofit, professional service and administrative organizations. We provide comprehensive I.T. services including help desk support, project planning and execution, acquisition of hardware and software and subscription management. IDEOLITY works closely with clients to support the I.T. components of accreditation, compliance, insurance and expansion 
POSITION SUMMARY:
The Executive Assistant is a key role that directly supports the executive team. Primary duties include team and client meeting preparation, handling office logistics such as e-recycling, doing research, writing documentation and preparing reports. The Executive Assistant works full-time at our offices in Mission, KS.
Job description details:
ESSENTIAL DUTIES AND RESPONSIBILITIES 
<ul>
<li>Maintaining strict confidentiality is of utmost importance!</li>
<li>Provide executive support (e.g. prepare and document weekly team meetings)</li>
<li>Communicate clearly, concisely and professionally with team members and clients, both in person and in written form.</li>
<li>Achieve mastery of IDEOLITY’s Professional Services Automation, quoting software and other software tools.</li>
<li>Maintain inventory and ensure that in-house assets are documented and accounted for. </li>
<li>Interact with various 3rd party vendors to ensure coordination when required. </li>
</ul>
PREFERRED REQUIREMENTS 
<ul>
<li>Possess superior organizational and communication skills.</li>
<li>Associate degree plus at least three years related work experience, or 4-year college degree and two years related work experience. </li>
<li>Experience in courteous direct client support. </li>
<li>Familiarity with typical office and line-of-business software </li>
</ul>
HOW to APPLY: 
Please submit your resume and brief statement which outlines applicable qualifications, identifies long and short-term career goals and describes why working with a professional I.T. team of 15-20 team members is appealing. 
COMPENSATION and BENEFITS: The Executive Assistant is an hourly employment position. The expectation is for a 40-hour work week. IDEOLITY provides a compensation package including health insurance, plus company-paid short- and long-term disability insurance for all employees. Employee 401(k) contributions are matched up to 4 percent. Time off includes typical national holidays plus earned PTO. The pay rate is a function of qualifications and experience, and we will interview aspirational as well as seasoned candidates. 
About IDEOLITY’s Culture:
Key points: 
<ul>
<li>Put clients first, always, by thinking ‘Big Picture’ while minding the details. </li>
<li>Treat all people with dignity, respect, and kindness. </li>
<li>Allow for safe places for others to share their voice; encourage creative approaches to problem-solving. </li>
<li>Always strive for improvement; continue to learn. </li>
<li>Own your work, action, and mistakes – no one is perfect. </li>
</ul>
WORKING CONDITIONS AND DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Working Conditions: General working conditions are in a professional office environment. Local travel is expected to client and vendor locations. 
Physical Demands: While performing duties of this job, team members are regularly required to sit, walk, and stand; speak and hear; both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment; reach with hands and arms; and occasionally lift 30 pounds. 
Mental Demands: While performing the duties of this job, team members are regularly required to use written and oral communication skills; read, analyze, and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and logical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions.

Executive Assistant

<h3>Job Description</h3>
Job Description
About Energy Exemplar
In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in 'Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS®, Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation. 
Our impact is global and is being recognized across the industry. Some of our recent accolades include:
<ul>
<li>SaaS Company of the Year (2025) – Global Business Tech Awards.</li>
<li>Environmental Impact Award (2025) – E+E Leaders Awards.</li>
<li>IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners</li>
<li>Finalist: Platts Global Energy Awards (2024) – Grid Edge category</li>
<li>Finalist: Reuters Global Energy Transition Awards (2024) – Technologies of Change</li>
<li>Top 50 Marketing Team (2024) – Voted by the public at the ICON Awards.</li>
</ul>
How We Work
Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move.
We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.
Our four core values, Customer Success, One Global Team, Integrity &amp; Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together.
Position Overview
The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance &amp; Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. 
Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation. 
Key Responsibilities
Executive Partnership &amp; Support
<ul>
<li>Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization. </li>
</ul>
<ul>
<li>Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight. </li>
</ul>
<ul>
<li>Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy. </li>
</ul>
<ul>
<li>Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity. </li>
</ul>
<ul>
<li>Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise. </li>
</ul>
Program and Project Leadership 
<ul>
<li>Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance &amp; Culture initiatives. </li>
</ul>
<ul>
<li>Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities. </li>
</ul>
<ul>
<li>Vista Reporting: Collaborate with the Global Performance &amp; Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission. </li>
</ul>
<ul>
<li>Board Reporting: Own and manage the delivery of Performance &amp; Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines. </li>
</ul>
<ul>
<li>Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence. </li>
</ul>
Operational Excellence, Continuous Improvement &amp; AI Enablement 
<ul>
<li>Maintain disciplined operating rhythms for the CPO and the Performance &amp; Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones. </li>
</ul>
<ul>
<li>Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity. </li>
</ul>
<ul>
<li>Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making. </li>
</ul>
<ul>
<li>Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance &amp; Culture function. </li>
</ul>
<ul>
<li>Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution. </li>
</ul>
Key Competencies and Attributes
<ul>
<li>Confidentiality &amp; Trust: Maintains impeccable discretion and integrity at all times. </li>
</ul>
<ul>
<li>Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked. </li>
</ul>
<ul>
<li>Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision. </li>
</ul>
<ul>
<li>Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity. </li>
</ul>
<ul>
<li>Global Mindset: Navigates international teams and cultural nuances with empathy and understanding. </li>
</ul>
<ul>
<li>Attention to Detail: Produces consistently accurate, polished, and professional deliverables. </li>
</ul>
<ul>
<li>Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact. </li>
</ul>
<ul>
<li>AI &amp; Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving. </li>
</ul>
<ul>
<li>Operational Rigor: Brings structure, process discipline, and accountability to all work. </li>
</ul>
<ul>
<li>Collaboration: Builds strong, trusted relationships across functions, levels, and geographies. </li>
</ul>
<ul>
<li>Follow-Through: Ensures every task and commitment is completed to the highest standard. </li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent professional experience. </li>
</ul>
<ul>
<li>Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred. </li>
</ul>
<ul>
<li>Experience managing complex global calendars and multi-stakeholder communications. </li>
</ul>
<ul>
<li>Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters. </li>
</ul>
<ul>
<li>Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus). </li>
</ul>
<ul>
<li>Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools. </li>
</ul>
<ul>
<li>Experience using AI and digital productivity tools to improve workflows is highly desirable. </li>
</ul>
<ul>
<li>Exposure to a global Performance &amp; Culture, HR, or business transformation function is an advantage. </li>
</ul>
You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position. 
Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process—we're here to support you in showcasing your full potential.
Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Noticeexplains how we collect, use, and protect your personal information when you apply for a role with us.

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.
 
Responsibilities:
• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.
• Maintain confidentiality and discretion while managing sensitive information and communications.
• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **
• Minimum of 3–5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
• Associate’s or bachelor’s degree is preferred but not required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills, ensuring clear and precise interactions.
• Ability to work independently while maintaining collaboration within a team-oriented environment.
• High level of discretion in handling confidential information.
• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.
 
Responsibilities:
• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.
• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.
• Organize catering and lunch orders for meetings, and make dining reservations as needed.
• Prepare and submit expense reports, process credit card memos, and handle approvals.
• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.
• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.
• Assist with personal tasks as required.
• Support additional administrative projects and tasks to meet evolving business needs.
• Minimum of 2 years supporting C-level executives or 4 years assisting Directors/VPs in a similar capacity. • Strong ability to anticipate needs and address them proactively. • Exceptional organizational skills, with the ability to prioritize and manage multiple tasks simultaneously. • Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Sheets. • Capable of making independent decisions and communicating them effectively. • Detail-oriented approach and ability to maintain confidentiality in all interactions. • Experience working in fast-paced environments and adapting quickly to shifting priorities.

<h3>Job Description</h3>
Job DescriptionPublic Citizen is a national, non-partisan, public interest group with over 1 million members and supporters. We focus on holding corporations accountable and are helping lead the charge against President Trump’s authoritarianism. This position reports to Public Citizen’s Co-Presidents and will work closely with Public Citizen’s Chief of Staff. GENERAL DESCRIPTION The Executive Assistant will play an essential role in the daily operations of the fast-paced Co-Presidents office. RESPONSIBILITIES
<ul>
<li>Manage daily administrative and operational tasks and ensure the smooth functioning of the office of the Co-Presidents;</li>
<li>Handle general administrative tasks such as responding to scheduling or logistics emails, managing correspondence, requesting monetary reimbursements, and troubleshooting IT issues with our IT contractors;</li>
<li>Coordinate and schedule meetings, appointments, and travel arrangements for the Co-Presidents;</li>
<li>Prepare reports, presentations, and other documents for meetings and presentations;</li>
<li>Organize and maintain electronic files, records, and databases, ensuring their accuracy and maintaining confidentiality;</li>
<li>Serve as the point person for the office of the Co-Presidents on administrative and operational requests;</li>
<li>Collaborate with Human Resources to assist with employee records, attendance, and vacation schedules; </li>
<li>Liaise with external vendors;</li>
<li>Conduct research and provide administrative or operational support to various projects, as assigned;</li>
<li>Provide significant assistance to other team members as needed, in particular the Chief of Staff on office culture, productivity, operations, and other items; </li>
<li>Serve as the key liaison to the Board of Directors for Public Citizen, Inc. and Public Citizen Foundation, Inc, including helping to craft communications, create materials, facilitate board travel, maintain official boards’ records and other duties;</li>
<li>Work collaboratively with various individuals in senior leadership to streamline processes and contribute to the overall productivity and efficiency of the office of the Co-Presidents;</li>
<li>Assist with small- and large-scale event planning and logistics;</li>
<li>Other duties as assigned.</li>
</ul>
QUALIFICATIONS Are you someone who adds items to your to-do list just so you can check them off? Do you obsess with keeping the number of unread emails in your inbox at 0? Have you color-coded something in your life? Do you set reminders for yourself? Then this might be the job for you!
<ul>
<li>Background: A commitment to the work of Public Citizen required.</li>
<li>Knowledge: Extensive knowledge of commonly used computer applications, including the Microsoft Office suite of applications such as Word, Excel, PowerPoint and Outlook.</li>
<li>Work Experience: at least 10 years in administration or operations; previous experience as an Executive Assistant a plus.</li>
<li>Skills: Excellent organizational skills; strategic planning; attention to detail; strong written and verbal communication skills.</li>
</ul>
CAPABILITIES
<ul>
<li>Excellent organizational and time management skills with the ability to multi-task and adapt in a fast-paced environment.</li>
<li>The ability to juggle and prioritize multiple short- and long-term projects.</li>
<li>Detail-oriented and able to maintain accuracy in work.</li>
<li>The ability to work collaboratively in a team-oriented environment with a wide array of personalities at all levels of the organization and have a sense of humor.</li>
<li>An ability to maintain the highest level of confidentiality and handle sensitive information with discretion and professionalism.</li>
<li>A positive attitude.</li>
</ul>
SALARY AND BENEFITS The salary range for this position is $75,000 to $90,000, plus a generous benefit package. The position is not in the bargaining unit. Below is a list of some of our benefits (please note that some benefits have eligibility requirements).
<ul>
<li>Great medical and dental coverage, including full coverage for children</li>
<li>Three weeks paid vacation for new employees, five personal days, sick leave and more</li>
<li>401K plan with a 5% contribution from PC after one year of employment</li>
<li>12 weeks of paid parental leave after one year of employment</li>
<li>Sabbatical after 8 years of employment</li>
<li>Student loan reimbursement program</li>
</ul>
TO APPLY: Send cover letter, resume, and writing sample to <a href="mailto:rchoksi@citizen.org" target="_blank">rchoksi@citizen.org</a>.&nbsp; Please include your last name and the position for which you are applying in the subject line of your email and your last name in the filenames of attachments.
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<h3>Job Description</h3>
Job Description
Apply Here: <a href="https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=ZipRecruiter" target="_blank">https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=…</a>
Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Executive Team, ensuring seamless coordination of schedules, projects, and meetings. This role facilitates executive communications, oversees project follow-ups, and ensures that key business objectives remain on track. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Essential Duties and Responsibilities:
Executive Support:
<ul>
<li>Serve as the primary administrative support for Executive Team members.</li>
<li>Maintain and manage executive calendars, scheduling meetings, appointments, and events in advance.</li>
<li>Anticipate scheduling conflicts and proactively resolve them.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Coordinate travel arrangements for Executives.&nbsp;</li>
</ul>
Meeting Coordination &amp; Follow-Up:
<ul>
<li>Prepare agendas for Executive Team &nbsp;and departmental meetings, ensuring alignment with company goals.</li>
<li>Attend meetings, take detailed notes, and track action items.</li>
<li>Connect with the Executive team members on follow-up action items.&nbsp;</li>
<li>Follow up on projects initiated by executives to ensure effective communication and timely completion.</li>
<li>Distribute meeting minutes and track follow-up responsibilities.</li>
<li>Ensure department managers prepare and adhere to meeting agendas, focusing on KPIs, training activities, and process improvements.</li>
</ul>
Specific Meetings to be scheduled and managed: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Weekly Tactical and Strategic Meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Monthly Offsite: One full day
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly Two-Day Offsite: Coordinated with Sandy Reed, based on the review of the previous
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; quarterly meetings and approved action items
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly Manager Meetings: Connect with the CEO's Executieve assistant to help create the executive team member agenda and create&nbsp; three department KPIs and any associated action items for continuous improvement. Additionally, review the status of each of the five pending projects, identifying accomplishments, next steps, and proposed completion timelines
Project &amp; Document Management:
<ul>
<li>Assist with project management tasks, including tracking timelines and deliverables.</li>
<li>Prepare reports, presentations, memos, and correspondence as needed.</li>
<li>Compile and analyze data for presentations and executive decision-making.</li>
<li>File and retrieve corporate documents, reports, and records.</li>
</ul>
Executive-Level Communication:
<ul>
<li>Act as a liaison between the CEO's executive assistant and Executive Team and internal/external stakeholders.</li>
<li>Analyze incoming communications (emails, reports, memos) and determine appropriate responses.</li>
<li>Represent executives in meetings when necessary.</li>
<li>Coordinate cross-departmental communications to align strategies and objectives.</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>Order office supplies and maintain administrative records.</li>
<li>Manage database systems and filing processes to ensure efficiency.</li>
<li>Provide clerical support&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Education: High School diploma required; Associate’s degree preferred.</li>
<li>Experience: Minimum of 3-5 years in an executive support role or related field.</li>
<li>Skills: Excellent written and verbal communication, organizational, and problem-solving skills.</li>
<li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with AccountMate, Salesforce, or other CRM systems is a plus.</li>
<li>Confidentiality: Ability to handle sensitive business information with discretion.</li>
<li>Flexibility: Ability to manage shifting priorities and adapt to fast-paced environments.</li>
</ul>
Work Environment &amp; Physical Demands:
<ul>
<li>Typical office environment with moderate noise levels.</li>
<li>Frequent use of computers, phones, and standard office equipment.</li>
<li>Occasional lifting of up to 25 lbs.</li>
<li>Requires sitting, standing, and walking for extended periods.</li>
</ul>

<h3>Job Description</h3>
Job Description
Must have Minimum of 5 years C-Suit direct executive administrative experience.
10 Years of executive administrative experience
Polished and Professional also working with the Board of Directors!
Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!
OVERVIEW
As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties!
JOB DUTIES
<ol>
<li>Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.</li>
<li>Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.</li>
<li>Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.</li>
<li>Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.</li>
<li>Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.</li>
<li>Ensure office equipment is in operating condition and adequate levels of office supplies for the department.</li>
<li>Backup to Payroll Manager</li>
<li>Other duties and special projects as assigned.</li>
</ol>
REQUIREMENTS
<ul>
<li>High School Diploma or GED; bachelor's degree in business or related field, preferred</li>
<li>Minimum of 10 years administrative experience</li>
<li>Minimum of 5 years direct executive administrative experience</li>
<li>Strong attention to detail, organizational and multitasking skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to independently as well as a team in a fast-paced, multi-tasked environment</li>
<li>Ability to maintain confidentiality</li>
<li>Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner</li>
<li>Paralegal background would be great!</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Summary 
The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. 
Roles and Responsibilities 
<ul>
<li>Manage the COO’s complex calendar, schedule meetings, and coordinate appointments.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.</li>
<li>Coordinate logistics for meetings, including room reservations, catering, and technical setup.</li>
<li>Coordinate logistics for large-scale international events, including venue, travel, and on-site execution</li>
<li>Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.</li>
<li>Prepare travel expense reports and manage reimbursements.</li>
<li>Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling)</li>
<li>Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion.</li>
<li>Maintain and organize files, records, and documentation for easy retrieval.</li>
<li>Ensure proper filing and storage of sensitive and confidential information.</li>
<li>Coordinate office activities and operations to secure efficiency and compliance with company policies.</li>
<li>Support Office Manager with receptionist duties as needed</li>
<li>Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission.</li>
</ul>
Demonstrated Competencies: 
<ul>
<li>Accountability &amp; Integrity</li>
<li>Self-management</li>
<li>Technical proficiency</li>
<li>Business Acumen</li>
<li>Problem solving</li>
<li>Confidentiality</li>
<li>Communication</li>
<li>Adaptability</li>
<li>Digital Fluency</li>
</ul>
Qualifications 
Required: 
<ul>
<li>Bachelor’s degree preferred but not required.</li>
<li>Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.</li>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities across multiple lines of business.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
</ul>
<ul>
<li>Experience with travel coordination and expense reporting.</li>
<li>High level of integrity and discretion in handling confidential information.</li>
<li>Ability to work independently and prioritize tasks in a fast-paced environment.</li>
<li>Professional demeanor and strong interpersonal skills. </li>
<li>Results driven, roll-up sleeves mentality</li>
<li>High motor/High energy </li>
</ul>
 Physical Demands and Working Conditions 
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. 
External Posting Language 
This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
Learn more at BNI.com 
An equal opportunity employer.

<h3>Job Description</h3>
Job Description
Are you a proactive, detail-loving professional who thrives behind the scenes? We’re looking for a sharp, dependable Executive Assistant to help keep a busy real estate business running smoothly.
This isn’t your average desk job. You’ll be supporting a top-producing Realtor with everything from calendar and email management to client care, marketing, and transaction coordination. If you’re highly organized, tech-savvy, and love creating systems that bring order to chaos — this is the role for you.
 
Why You’ll Love Working Here:
<ul>
<li>Supportive, faith-driven, people-first culture</li>
<li>Opportunity to grow with a thriving real estate business</li>
<li>Flexible, fast-paced, and meaningful work</li>
<li>Competitive compensation and potential for performance bonuses</li>
<li>Purpose-driven leadership that values your ideas and well-being</li>
</ul>
Compensation:
$50,000 - $60,000 yearly
Responsibilities:
What You’ll Be Doing:
<ul>
<li>Manage calendar, inbox, appointments, and daily task flow</li>
<li>Organize and track documents, listings, contracts, and deadlines</li>
<li>Communicate with clients, vendors, attorneys, and lenders on behalf of the agent</li>
<li>Maintain and update CRM with tasks, notes, and client activity</li>
<li>Coordinate transaction details from contract to close</li>
<li>Draft and schedule social media content, flyers, newsletters, and mailers</li>
<li>Order signs, coordinate photo shoots, and prepare marketing materials</li>
<li>Assist with special projects, client gifts, and event planning</li>
</ul>
Qualifications:
What You Bring:
<ul>
<li>2+ years of administrative or executive assistant experience (Real estate a plus)</li>
<li>Exceptional organizational skills and close attention to detail</li>
<li>Ability to manage shifting priorities with calm professionalism</li>
<li>Strong written and verbal communication</li>
<li>Tech-savvy with experience using Google Workspace, Canva, CRM tools, and scheduling platforms</li>
<li>Self-starter who takes initiative and loves checking things off a list</li>
</ul>
 
Bonus Points If You Have:
<ul>
<li>Experience in real estate operations or transaction coordination</li>
<li>Familiarity with MLS, ShowingTime, Dotloop, or DocuSign</li>
<li>Social media management or graphic design experience</li>
<li>A heart for serving others with excellence and integrity</li>
</ul>
About Company 
At Keller Williams Central, we empower agents in the Triangle and Triad areas to grow, succeed, and thrive. With top-notch training, support, and a collaborative culture, we help build careers worth having and businesses worth owning.

<h3>Job Description</h3>
About Us
We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates.
 
Our Mission
"Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.
 
The Opportunity
Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We’re seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role.
 
Key Responsibilities:
<ul>
<li>Serve as the Primary point of contact for the CEO—prioritizing requests, managing internal and external communications, and ensuring seamless scheduling.</li>
<li>Manage a dynamic calendar including meetings, events, travel, and personal engagements.</li>
<li>Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.</li>
<li>Travel requirement: Travel is required and varies based on the needs of the business.</li>
<li>Prepare executive-level documents, presentations, meeting agendas, and reports.</li>
<li>Support strategic projects and initiatives as directed by the CEO.</li>
<li>Facilitate communication and follow-ups across departments to drive accountability on action items.</li>
<li>Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality.</li>
<li>Collaboration with the Leadership Team and other executive assistants on projects and events</li>
<li>Keeping the CEO on track daily with meetings, video calls and appointments</li>
<li>Manage confidential and sensitive information with discretion and professionalism.</li>
<li>Represent the CEO with internal staff, board members, partners, and external stakeholders.</li>
<li>Support the CEO’s involvement in philanthropic and brand-related events.</li>
</ul>
 
Qualifications:
<ul>
<li>7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company.</li>
<li>Bachelor’s degree in Business Administration or a related field required.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>High emotional intelligence and the ability to maintain professionalism under pressure.</li>
<li>Strong analytical and problem-solving skills with meticulous attention to detail</li>
<li>Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.).</li>
<li>Consistently anticipates priorities and prepares accordingly to ensure seamless executive support.</li>
<li>Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels.</li>
<li>Alignment with Altar’d State’s mission and core values.</li>
</ul>
 
Why Altar’d State?
We’re a company where people come to grow. You’ll be challenged, supported, and inspired every day – all while helping to build something meaningful. If you’re ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we’d love to meet you!

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