Job Description
About the Role:
We are seeking a highly organized and proactive Part-Time Executive Assistant to support our senior leadership team with scheduling, administrative coordination, and communication management. As a key contributor within a small and dynamic organization, you will play an essential role in enhancing cross-functional efficiency, streamlining operations, and enabling effective communication during a critical phase of company growth.
This hybrid role is ideal for a disciplined and resourceful professional who thrives in fast-paced, early-stage or scaling environments and can work flexibly—both remotely and on-site, as needed. Prior experience supporting senior-level executives is required.
Key Responsibilities
General Administrative Support
- Manage and check the company PO Box on a regular basis
- Coordinate and organize monthly staff meetings
- Facilitate board communications and coordinate board meetings
- Take detailed notes during key meetings and track action items
- Be available to attend in-office meetings as required
Executive Support to Co-Founders
- Manage and prioritize email communications
- Schedule and coordinate meetings and calendars
- Arrange domestic and international travel logistics
- Review and proofread emails, presentations, and documents
Digital Archive & Operations Support
- Maintain and organize digital records, including invoices and vendor contracts
- Track and manage patent-related documentation
- Ensure proper filing and accessibility of company records
Qualifications
- Proven experience supporting C-suite executives (required)
- Exceptional attention to detail and ability to produce polished deliverables
- Proficiency with Gmail, Google Drive, and Google Workspace tools
- Strong organizational, multitasking, and problem-solving skills
- Familiarity with the biotech or pharmaceutical industry is preferred
- Experience in event coordination and investor relations is a plus
What We Offer
- Part-time engagement (15–20 hours per week)
- Flexible hybrid work arrangement (remote with occasional in-person requirements)
- Opportunity for long-term growth and expanded responsibilities
- High-impact role within a growing organization
- Collaborative, mission-driven work environment