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RemoteVA PH is a leading virtual assistance agency providing top-tier administrative support to clients worldwide. We specialize in helping businesses streamline operations through efficient and reliable virtual support.
We are looking for a detail-oriented Administrator to manage client communications and invoicing. The ideal candidate will have experience handling emails, preparing invoices, and using essential tools such as Outlook, CAD, and QuickBooks.
<h3>Key Responsibilities:</h3>
<ul>
<li>Answering and managing client emails professionally and promptly.</li>
<li>Creating and sending invoices accurately using QuickBooks.</li>
<li>Maintaining organized records of communications and transactions.</li>
<li>Collaborating with the team to ensure smooth workflow.</li>
</ul>
Requirements
<ul>
<li>Proven experience in an administrative role.</li>
<li>Proficiency in Outlook, CAD, and QuickBooks.</li>
<li>Strong organizational and time-management skills.</li>
<li>Excellent written and verbal communication.</li>
<li>Ability to work independently and meet deadlines.</li>
</ul>
Benefits
Working Schedule
-Work full-time from 9 AM - 6 PM UK Time (5pm to 2am PH Time)
-Work from home
- Salary USD 700Monthly
send your CV and portfolio to: <a href="mailto:mondilla.jay03@gmail.com" target="_blank">mondilla.jay03@gmail.com</a>

Administrator

We are seeking a highly organized and detail-oriented Virtual Assistant to support a Canadian Realtor and Property Management Business. This role requires experience in real estate support, property management, tenant handling, and basic bookkeeping. The ideal candidate must be proactive, resourceful, and able to manage multiple responsibilities efficiently.
<h3>Key Responsibilities</h3>
<h3>Real Estate &amp; Social Media Support</h3>
<ul>
<li>Assist a Canadian Realtor with administrative and marketing tasks.</li>
<li>Design and create graphics using Canva for property listings and promotional content.</li>
<li>Post and manage content on social media platforms to enhance visibility and engagement.</li>
</ul>
<h3>Property Management Support</h3>
<ul>
<li> Tenant Management: Handle tenant inquiries, concerns, and maintenance requests.</li>
<li> Tenant Applications: Process tenant applications, verify documents, and assist in lease agreements.</li>
<li> Maintenance Coordination: Communicate with vendors and service providers for property maintenance requests.</li>
</ul>
<h3>Basic Bookkeeping</h3>
<ul>
<li> Expense Logging: Track and log business expenses accurately.</li>
<li>Assist with organizing financial records related to real estate and property management.</li>
</ul>
Rate: Starts at $5 per hour
Requirements
<ul>
<li>Proven experience in real estate and property management support.</li>
<li>Proficiency in Canva for creating graphics and marketing content.</li>
<li>Strong understanding of tenant management and lease application processes.</li>
<li>Basic bookkeeping skills, particularly in expense tracking.</li>
<li>Ability to multitask, work independently, and meet deadlines.</li>
<li>Excellent communication skills in English.</li>
</ul>
Benefits
<ul>
<li>Opportunities for growth and advancement</li>
<li>Competitive compensation package, including Philcare HMO</li>
<li>Full-time, Pacific Standard Time business hours, Remote</li>
</ul>

Real Estate Virtual Assistant

We are hiring for an exciting new startup venture in AI-driven healthcare that is transforming preventive care through smart automation and data-driven insights. Our platform streamlines health check-up scheduling, appointment booking, test result analysis, and personalized lifestyle recommendations, making proactive health management seamless and engaging. As we build our team, we are looking for a Bilingual Recruiter &amp; HR Operations Manager to drive talent acquisition and ensure efficient HR operations.
<h3>Responsibilities</h3>
<ul>
<li>Lead the full-cycle recruitment process to attract top talent in IT, Product, and Operations.</li>
<li>Partner with hiring managers to define staffing needs and develop recruitment strategies.</li>
<li>Source candidates through various channels, including social media and niche platforms.</li>
<li>Conduct interviews to assess candidate fit.</li>
<li>Manage interview coordination, feedback loops, and the candidate experience.</li>
<li>Oversee onboarding, off-boarding, and performance management cycles.</li>
<li>Maintain and optimise HR systems, including ATS.</li>
<li>Assist with payroll, benefits administration, and labor law compliance.</li>
</ul>
Requirements
<ul>
<li>Proven experience in full-cycle recruitment.</li>
<li>3+ years of IT, Product, and Operations hiring experience.</li>
<li>Strong sourcing skills across multiple platforms.</li>
<li>Familiarity with ATS and HR systems.</li>
<li>Ability to thrive in a fast-paced, startup environment.</li>
<li>Exceptional organizational and communication skills.</li>
<li>Fluent or native proficiency in both Russian &amp; English.</li>
</ul>

Bilingual Recruiter & HR Operations Manager (English/Russian)

🌟 Připojte se k nám na pozici České administrativní funkce pro společnosti působící v oblasti sociálních médií v nádherném Aténách!
Patrique Mercier Recruitment ES vám nabízí skvělou příležitost pro české mluvčí, kteří chtějí být součástí dynamického světa sociálních médií. Pokud jste organizovaní, motivovaní a máte zájem o digitální svět, tato pozice v Aténách je určena právě vám!
Na této zábavné a zajímavé pozici budete zajišťovat administrativní podporu pro naše klienty v oblasti sociálních médií. Vaše dovednosti přispějí k zajištění hladkého chodu procesů a k efektivnímu pracovnímu prostředí. Pokud hledáte roli, ve které můžete skutečně ovlivnit situaci, rádi vás poznáme!
 
<h3>Vaše odpovědnosti</h3>
<ul>
<li>Správa každodenních administrativních úkolů pro týmy sociálních médií.</li>
<li>Koordinace projektů a sledování termínů.</li>
<li>Spolupráce s týmy na optimalizaci procesů a zvyšování efektivity.</li>
<li>Udržování komunikace mezi různými odděleními.</li>
<li>Příprava zpráv a prezentací pro týmové schůzky.</li>
<li>Obecná administrativní podpora podle potřeby.</li>
</ul>
Requirements
<ul>
<li>Ovládání češtiny a angličtiny je nezbytné.</li>
<li>Vynikající organizační a časové dovednosti.</li>
<li>Předchozí zkušenosti v administrativní roli jsou výhodou.</li>
<li>Schopnost pracovat v dynamickém prostředí a řídit více úkolů najednou.</li>
<li>Silné komunikační dovednosti a týmový duch.</li>
<li>Znalost nástrojů pro správu projektů a platforem sociálních médií.</li>
<li>Možnost pracovat na místě v Aténách, Řecko.</li>
</ul>
Benefits
<ul>
<li>Nižší životní náklady v Aténách ve srovnání s mnoha západoevropskými městy, což umožňuje větší úspory a lepší kvalitu života.</li>
<li>Plně hrazený relokační balíček, včetně letenek, transferů a pohodlného pobytu v hotelu.</li>
<li>Možnost profesního růstu a rozvoje.</li>
<li>Výkonnostní prémie.</li>
<li>Další 2 platy ročně.</li>
<li>Komplexní zdravotní výhody a četné slevy.</li>
<li>Plně hrazené školení vedené certifikovanými instruktory.</li>
<li>Moderní, špičkově vybavené prostory s příjemným pracovním prostředím a relaxačními prostory pro přestávky.</li>
<li>Speciální akce a iniciativy v oblasti komunitní a společenské odpovědnosti.</li>
<li>Program doporučování: Přiveďte své přátele a získejte atraktivní bonusy!</li>
<li>Bezplatné kurzy řečtiny, které vám pomohou začlenit se a rozvíjet se na místní úrovni.</li>
<li>Pracujte pro společnost s certifikací Great Place to Work.</li>
</ul>

České administrativní funkce pro společnosti působící v oblasti sociálních médií

FreedUp is a small startup from Austin, TX - feel free to reach out to our founders Aaron Hayslip and Scott Frazier directly on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs.&nbsp;
In this particular role, you will be paired (full-time) with a high-profile founder of a $1b+ AUM Venture Capital fund. 
Schedule: 
<ul>
<li>Monday - Friday 8am-5pm CST </li>
</ul>
Pay Range: 
<ul>
<li>$800-$1500 monthly based on experience</li>
</ul>
Duties and Responsibilities
<ul>
<li>Triage the Executive's email inbox and respond to emails on the Executive's behalf</li>
<li>Maintain CRM in Airtable</li>
<li>Manage complex calendars, including scheduling and coordinating meetings and appointments</li>
<li>Coordinate travel arrangements, including flights, accommodations, and transportation</li>
<li>Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.</li>
<li>Prepare, proofread, and edit presentations, reports, and other documents</li>
<li>Handle confidential and sensitive information with the utmost discretion and professionalism</li>
<li>Conduct research and gather information to assist in decision-making and problem-solving</li>
<li>Serve as a liaison between senior executives, employees, and external stakeholders</li>
<li>Capable of creating high-quality Standard Operating Procedures (SOPs)</li>
</ul>
Requirements
Qualifications:
<ul>
<li>Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role</li>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred</li>
<li>A proven track record of supporting executives in a virtual setting is required</li>
<li>C2 level proficiency in English, both written and spoken</li>
</ul>
Skills:
<ul>
<li>Excellent verbal and written communication skills</li>
<li>Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools</li>
<li>Strong organizational and time-management abilities</li>
<li>Ability to multitask and prioritize tasks effectively&nbsp;</li>
<li>Ability to work independently and collaboratively in a team-oriented environment</li>
<li>Attention to detail and problem-solving skills</li>
<li>High level of professionalism and discretion</li>
</ul>
Technical Requirements:
<ul>
<li>Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.</li>
<li>A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).</li>
<li>Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.</li>
<li>A noise-canceling headset with a microphone for clear communication.</li>
</ul>
Benefits
<ul>
<li>International experience</li>
<li>Opportunity to work remotely from anywhere</li>
<li>Supportive and collaborative team environment</li>
<li>Learning and development opportunities</li>
<li>Potential Performance Bonuses &nbsp;</li>
<li>PTO</li>
<li>HMO after 3 months</li>
</ul>

Executive Assistant to Venture Capital Founder in Austin, TX

Our client, Center of Joy, a holistic wellness center located in Las Catalinas, is seeking an Executive Assistant to provide high-level support to the CEO. This role involves managing schedules, supporting sales and marketing initiatives, coordinating projects, and ensuring effective communication across departments.
Key Responsibilities:
<ul>
<li> Manage the CEO’s calendar, meetings, and travel logistics </li>
<li> Prepare executive reports, presentations, and documentation </li>
<li> Support international marketing efforts and analyze sales performance </li>
<li> Coordinate and oversee special projects aligned with strategic goals </li>
<li> Maintain professional relationships with clients, vendors, and partners </li>
<li> Assist in organizing events, workshops, and retreats </li>
<li> Contribute to operational efficiency and budget oversight </li>
<li> Ensure continuity of operations in the CEO’s absence </li>
</ul>
Requirements
Bachelor’s degree in Business Administration, Hospitality, or related field 
 Proven experience as an Executive Assistant, preferably in wellness, hospitality, or service industries 
Bilingual English-Spanish
 Solid understanding of sales, marketing, and project management 
 Excellent written and verbal communication skills 
 Proficiency in Microsoft Office and project management tools 
 Strong organizational skills, discretion, and ability to work independently

Executive Assistant to CEO- Las Catalinas, Guanacaste

ICAP EMPLOYMENT SOLUTIONS, on behalf of its client, a leading electricity provider, is seeking for a campaihn management administrator.
<h3>Primary Duties and Responsibilities.</h3>
· Create and manage new CRM campaigns.
· Assign leads to external sales channels, Internal Call Center, and stores through CRM and Excel.
· Collaborate with the IT department to ensure the proper import of lists into the CRM.
· Monitor available digital and CRM leads, ensuring adequate stock in a timely manner.
· Provide guidelines to external sales channels for the execution of new projects/campaigns.
· Analyze campaign performance and prepare detailed reports, offering essential data to support decision-making or recommend adjustments during or after campaign execution, in line with the company’s strategies and priorities.
· Work collaboratively with Sales Channel TLs, SPVs, and Heads to ensure the smooth execution of campaigns.
· Manage marketing materials, such as scripts, email templates, etc., to support relevant stakeholders.
· Handle social media messages (related to sales topics) daily and assign them to the Internal Call Center.
· Manage the Internal Call Center mailbox efficiently.
· Cooperate with Sales Back Office agents to ensure the effective handling of Internal Call Center requests.
· Assign callbacks to Internal Call Center agents.
· Export churn data from the CRM and assign it to Internal Call Center agents.
Requirements
· High school diploma required.
· University degree (AEI/TEI) will be considered an asset.
· At least 2 years of experience in a similar position, including task assignment, workload management, and work schedule creation.
· Strong oral and written communication skills.
· Negotiation skills and customer-oriented mindset.
· Ability to understand the needs of external and internal agents.
· Effective time management and multitasking capabilities.
· Data entry skills with the ability to use or quickly adapt to CRM programs and related computer systems.
· Ability to work independently and as part of a team.
Benefits
<ul>
<li>Competitive Salary</li>
<li>Performance Bonuses</li>
<li>Comprehensive Training</li>
<li>Friendly Work Environment</li>
</ul>

Campaign Management Administrator

Η REDS Α.Ε., μέλος του Ομίλου ΕΛΛΑΚΤΩΡ, αναζητά&nbsp;Νυχτερινό υπάλληλο για το έργο “Hestia Luxury Apartments”.
&nbsp;Αναφέρεται στην Operations Manager, τα κύρια καθήκοντα της θέσης είναι:
<ul>
<li>Διαχείριση αιτημάτων / παραπόνων επισκεπτών με επίκεντρο την ικανοποίηση του πελάτη</li>
<li>Διαχείριση ηλεκτρονικών συστημάτων κρατήσεων (PMS, Booking Engine, Website, Booking Platforms)</li>
<li>Διασφάλιση της ικανοποίησης και διαχείριση των απαιτήσεων των πελατών</li>
<li>Συνεργασία με το Housekeeping &amp; Operations Team για παράδοση βάρδιας</li>
<li>Υποστήριξη στον σχεδιασμό και την υλοποίηση συνεχούς βελτίωσης των υπηρεσιών</li>
<li>Αντιμετώπιση μικρών θεμάτων συντήρησης και τεχνολογίας</li>
<li>Έλεγχος των ημερήσιων καταχωρήσεων</li>
<li>Καταχώρηση δεδομένων στο σύστημα</li>
<li>Κλείσιμο ημέρας ξενοδοχείων</li>
</ul>
Requirements
Απαραίτητα Προσόντα
<ul>
<li>Απόφοιτος σχολής Διοίκησης Επιχειρήσεων ή Τουριστικών (επιθυμητό)</li>
<li>Άριστες γνώσεις Η/Υ</li>
<li>Άριστη γνώση αγγλικών</li>
<li>Γνώση ξενοδοχειακών προγραμμάτων (PMS systems &amp; Channel Management systems)</li>
<li>Χρήση smartphone (της επιχείρησης) για επαγγελματική επικοινωνία κατά τις ώρες εργασίας.</li>
<li>Δυνατότητα μετακίνησης με δίκυκλο σε περίπτωση ανάγκης</li>
</ul>
&nbsp;Επιθυμητά Προσόντα
<ul>
<li>Επιπλέον ξένες γλώσσες</li>
</ul>
Εργασιακή εμπειρία
<ul>
<li>1+ έτη προϋπηρεσία σε αντίστοιχη θέση στον ξενοδοχειακό - τουριστικό τομέα</li>
</ul>
&nbsp;Δεξιότητες
<ul>
<li>Αποτελεσματικότητα</li>
<li>Ανάληψη πρωτοβουλίας και επίλυσης προβλημάτων</li>
<li>Καλές διαπροσωπικές σχέσεις</li>
<li>Ομαδικότητα</li>
<li>Συνέπεια, ευελιξία, προσαρμογή</li>
<li>Ικανότητα οργάνωσης, μεθοδικότητα, ομαδικό πνεύμα συνεργασίας</li>
<li>Προσαρμοστικότητα, ευελιξία</li>
<li>Ευχέρεια στην επικοινωνία και στους ξενοδοχειακούς τρόπους</li>
</ul>
Προθεσμία για υποβολή αιτήσεων στη Διεύθυνση Ανθρώπινου Δυναμικού: 10/04/2025 με κωδικό αγγελίας: NRHESTIA032025.
Ο Όμιλος ΕΛΛΑΚΤΩΡ αποτελεί έναν από τους σημαντικότερους ομίλους υποδομών στην Ελλάδα με χαρτοφυλάκιο δραστηριοτήτων στους τομείς των Παραχωρήσεων, της Ανάπτυξης – Διαχείρισης Ακινήτων και της Φιλοξενίας. Aξιοποιώντας την πολυετή εμπειρία και τεχνογνωσία των ανθρώπων του, ο Όμιλος επιχειρεί σε πλήρη εναρμόνιση με τις αξίες και το όραμά του, στοχεύοντας στην ανάπτυξη με όρους βιωσιμότητας.
Ο Όμιλος ΕΛΛΑΚΤΩΡ επενδύει στον άνθρωπο και τις δυνατότητές του, σε καινοτόμες πρακτικές και νέες τεχνολογίες που μειώνουν το περιβαλλοντικό αποτύπωμα ενώ στηρίζει την κοινωνία μέσα από συστηματικές πρωτοβουλίες κοινωνικής συνεισφοράς, δημιουργώντας σημαντική και μακροπρόθεσμη αξία για το σύνολο των μετόχων, των εργαζομένων, της ελληνικής οικονομίας και κοινωνίας. <a>www.ellaktor.com</a>
Benefits
Βάσει πολιτικής Αμοιβών &amp; Παροχών του Ομίλου ΕΛΛΑΚΤΩΡ.

Νυχτερινός Υπάλληλος

We are seeking a highly organized and detail-oriented Project Coordinator to support our Technology Operations team. This role will be responsible for coordinating the scheduling and deployment of mobile surveillance products, overseeing customer support, and managing the installation process for low-voltage projects. The Project Coordinator will also handle financial transactions related to customer deposits and payments, follow up on past-due invoices, and assist with proposal preparation, contract execution, and system setup.
Key Responsibilities: 
Scheduling &amp; Deployment
Coordinate the scheduling and deployment of mobile surveillance products.
Communicate with customers to confirm service schedules and ensure timely installations.
Track and update project timelines to maintain efficient operations. 
Customer Support 
Serve as the primary point of contact for customer inquiries related to mobile surveillance and low-voltage installations. • Troubleshoot basic service issues and escalate technical problems as needed.
Ensure customer satisfaction by addressing concerns promptly and professionally. 
Installation Coordination &amp; Financial Transactions 
Schedule and oversee the installation of low-voltage projects, ensuring all necessary resources are available. 
Issue and collect customer deposits and payments in accordance with company policies. 
Track and follow up on past-due invoices, coordinating with the finance team as necessary. 
Proposal &amp; Contract Management 
Assist in the preparation of proposals and supporting documentation for new projects. 
Facilitate contract execution and ensure proper setup within internal systems. 
Maintain organized records of agreements, payments, and project details. 
Qualifications &amp; Skills: 
Experience: 2+ years of experience in project coordination, scheduling, or administrative support, preferably in security technology, low-voltage installations, or a related industry. 
Technical Knowledge: 
Familiarity with mobile surveillance products and lowvoltage installations is a plus. 
Customer Service Skills: Strong interpersonal and communication skills to provide excellent customer support. Organizational Abilities: Ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines.
Financial Acumen: Experience handling invoices, processing payments, and following up on overdue accounts. 
Attention to Detail: Strong accuracy in tracking project progress, financial transactions, and documentation. 
Software Proficiency: Experience using scheduling, CRM, and project management software; proficiency in Microsoft Office Suite (Excel, Word, Outlook).
This is a 100% Remote Job
Full time
Night shift
Up to Php 43,000 per month

Project Coordinator

Are you ready to take your career to the next level? Advantage Home Care is on the lookout for an enthusiastic Operations Manager to help us continue delivering exceptional home care services! In this pivotal role, you will lead our operational efforts, ensuring that every aspect of our service delivery meets the highest standards.
As the Operations Manager, you'll be the driving force behind our daily operations, empowering our team to provide outstanding care to our clients. Your strategic vision and dedication will not only enhance our service quality but also create a positive work environment for our staff. If you're passionate about making a difference and excel at managing complex operations, we want to hear from you!
<h3>Key Responsibilities:</h3>
<ul>
<li>Oversee daily operations of the organization, ensuring compliance with all relevant regulations and standards.</li>
<li>Collaborate with branch managers to enhance service delivery and optimize processes.</li>
<li>Implement operational strategies to increase efficiency and improve client satisfaction.</li>
<li>Monitor performance metrics and provide actionable insights for continuous improvement.</li>
<li>Lead training programs for staff to ensure they are equipped with the necessary skills and knowledge.</li>
<li>Foster a culture of teamwork and engagement among staff to promote a positive working environment.</li>
<li>Develop and maintain relationships with clients, families, and community partners.</li>
</ul>
Requirements
<ul>
<li>Proven experience in an operations management role, preferably within the healthcare or home care industry</li>
<li>Strong understanding of operational processes and a knack for problem-solving</li>
<li>Exceptional leadership and interpersonal skills to inspire and motivate teams</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Ability to analyze data and make informed decisions</li>
<li>Proficient in using technology and software for operations management</li>
<li>A degree in healthcare administration, business management, or a related field is preferred</li>
</ul>
Benefits
Advantage offers numerous benefits, to their family of employees, such as:
<ul>
<li>Earned Time Off</li>
<li>Medical Benefits, Dental, Life Insurance</li>
<li>Weekly paychecks</li>
<li>Competitive Pay</li>
<li>Fun, Lively, and Family work environment</li>
<li>Room for advancement</li>
<li>Bonus Structure</li>
</ul>

148 Administrative Jobs in United States