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At Pixlr, we believe that hospitality isn't just for guests—it starts with how we show up for each other. A well-run workplace sets the tone for everything that follows, and we’re looking for someone who takes quiet pride in making that happen.
As our Office Operations &amp; HR Administrator, you’ll play a central, hands-on role in keeping our space welcoming, functional, and organized. From greeting visitors with warmth to supporting HR processes and making sure the pantry’s ready for the morning rush—this is a role built on consistency, care, and attention to detail.
It’s a great fit for someone who values consistency, enjoys creating order behind the scenes, and becomes the person others naturally rely on—calm, dependable, and quietly essential. If you're the kind of person who notices when the printer tray is misaligned or the milk’s running low—this might just be your happy place.
The Job:
<ol>
<li>Front Desk &amp; Hospitality</li>
<ul>
<li>Welcome guests with warmth, professionalism, and clarity.</li>
<li>Manage calls, visitor check-ins, meeting room bookings, and ensure smooth first impressions.</li>
<li>Keep shared spaces (reception, pantry, meeting rooms) tidy, stocked, and ready for use.</li>
<li>Set the tone for the office each day—quietly, confidently, and with care.</li>
</ul>
<li>Office Operations</li>
<ul>
<li>Monitor and restock supplies, coordinate deliveries, and liaise with vendors or building management.</li>
<li>Raise and process procurement requests, manage invoices, and follow up with Finance.</li>
<li>Maintain tidy and updated records—inventory lists, facilities checklists, key and access logs.</li>
<li>Support basic troubleshooting or quick fixes when something breaks, runs low, or needs attention.</li>
</ul>
<li>HR Administrative Support</li>
<ul>
<li>Assist with onboarding logistics: prepare name tags, access passes, parking registration, and welcome kits.</li>
<li>Track medical leave submissions, collect MC certificates, and follow up on documentation gaps.</li>
<li>Maintain and organize staff records and HR documentation (e.g., Google Drive, printed forms).</li>
<li>Support employee travel coordination: bookings, itineraries, and reimbursement documentation.</li>
<li>Provide gentle reminders and keep simple HR-related processes on track.</li>
</ul>
<li>Meeting and Event Coordination</li>
<ul>
<li>Prepare rooms, refreshments, and logistics for internal meetings and training sessions.</li>
<li>Help coordinate festive events or small team celebrations (decor, RSVPs, light catering, etc).</li>
<li>Draft memos, send invites, and ensure event-day readiness from start to finish.</li>
</ul>
<li>Ad-hoc &amp; Special Support</li>
<ul>
<li>Assist with occasional research, bookings, or administrative support for C-Suite leaders or HR.</li>
<li>Follow up on small projects and help ensure timelines are met with quiet consistency.</li>
</ul>
</ol>
Requirements
The Person:
<ul>
<li>Possess at least 2 years of&nbsp; experience in office administration or as a front desk manager.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Good command of English &amp; Bahasa Malaysia (written and spoken).</li>
<li>Strong organizational skills with the ability to multitask and prioritize.</li>
<li>Proficiency in Google Suite (i.e Google Spreadsheet, Google Doc, etc).</li>
<li>A proactive approach to problem-solving and decision-making.</li>
<li>A team player with the ability to work independently with minimal supervision.</li>
</ul>
Benefits
<ul>
<li> Annual Leaves- Additional annual leave will be credited to you on a yearly basis.</li>
<li> Medical and Insurance Coverages - We have got you covered.</li>
<li> Subsidies - Enhancing your well-being, we offer optical and dental subsidies</li>
<li> Opportunities - Above training and guidance, you will have the opportunity to try, to build your confidence and become your best self, and to interact and build a strong relationship.</li>
<li> Rocking Diversity- Play hard, work harder with people of diverse skill sets and experiences! Challange yourself to step out of your comfort zone, and you'll find yourself growing in way you'd never imagine.</li>
</ul>

Office Operations & HR Administrator

About Rentokil PCI
Rentokil PCI is the leading pest control service provider in India. A Rentokil Initial brand, Rentokil PCI was formed in 2017 through a joint venture (JV) between Pest Control India, the number one pest control company in India, and Rentokil, the world’s leading pest control brand. Rentokil PCI aims to set new standards for customer service having operations across 300 locations in India.&nbsp;
For more details: <a href="https://www.rentokil-pestcontrolindia.com/" target="_blank">https://www.rentokil-pestcontrolindia.com</a>
About the Role:
<ul>
<li>The JM Supervisor is responsible for managing a team of technicians and delivering quality Termite services, optimising material consumption and service excellence through them. The incumbent will report to the OM / AOM/ Sr OE and will have to work as part of a multi-functional team and this involves collaboration with the internal team and external stakeholders.</li>
</ul>
Job Responsibilities:
<ul>
<li>Manage a team of technicians and deliver Service Excellence through a team.	</li>
<li>Ensure contractual obligations to our customers are met; ensuring consistently high standards of workmanship are delivered.	</li>
<li>Supervision of Termite jobs, SMEs jobs in absence of TSPO jobs, and supporting Solo Technicians if required (Should not be utilised for Office work)	</li>
<li>Issue of materials, chemical, Fuel and monitoring &amp; optimising consumption.	</li>
<li>Verify physical stock and ensure the same is matching with NAV once in 15 days.</li>
<li>Prepare Bags and Materials for technicians one day in advance for next day's schedule, by taking the next day schedule from Planner daily @ 3 pm	</li>
<li>Allocate technician for daily deployment in coordination with SPs as per OTOZ	</li>
<li>Expected reduction in material consumption at site and in route to optimum utilisation of resources	</li>
<li>Inform BM/OM for non moving material each month. Monitor material expiry dates and inform OM/BM min 3-4 months in advance.</li>
<li>Update OE on surplus stock / near to expiry &amp; Prepare indents	</li>
<li>Physical stock taking at branch and at customer sites	</li>
<li>Ensure store remains clean and in neat condition	</li>
<li>PPE distribution check and issue	</li>
<li>Check service quality when on supervision &amp; surprise visits	</li>
<li>Supervise termite jobs and optimise ToS for termite jobs	</li>
<li>Improve quality of Termite jobs to reduce complaints	</li>
<li>Encourage more technicians to submit leads</li>
</ul>
Key Result Areas:
<ul>
<li>Control &amp; reduction in material cost	</li>
<li>Effective utilisation of Squad and Improve Termite ToS	</li>
<li>TSPO- Complaint reduction	</li>
<li>Increase in nos. of Technicians submitting leads	</li>
<li>Streamline PPEs usages and stores material issue &amp; receipt</li>
</ul>
Requirements
Competencies (Skills essential to the role):
<ul>
<li>Proven for his skills in various PMS	</li>
<li>SCP operating knowledge	</li>
<li>Assertive, Self Confident and Team player	</li>
<li>Positive Attitude	</li>
<li>Takes pride in their work	</li>
<li>Ability to work Independently	</li>
<li>Leadership skills for getting work done, persuasive	</li>
<li>Well Groomed	</li>
</ul>
Educational Qualification / Other Requirement:
<ul>
<li>Minimum 10th pass (preferred 10+2), can read &amp; write in local language (English preferred)</li>
<li>Successfully completed L1 Training Program (L2 Preferred)	</li>
<li>Preferably possess two wheeler with valid driving license	</li>
<li>Working knowledge of computers will be an added advantage	</li>
</ul>
Benefits
What can you expect from RPCI?
<ul>
<li>Our values lie at the core of our mission and vision. We believe that it’s our people who make our company what it is. We believe in:</li>
</ul>
<ul>
<li>Safety</li>
<li>Integrity</li>
<li>Innovation</li>
<li>Learning &amp; Development</li>
<li>Open &amp; Transparent</li>
<li>Performance Orientation</li>
</ul>
DEI statement: At RPCI, we believe in commitment to build an inclusive, varied workplace welcoming to people of all backgrounds.

JM Supervisor - Bhandup, Mumbai

<ul>
<li>About Us:</li>
</ul>
At Remote Talent LATAM, we connect top Latin American talent with leading U.S. marketing agencies. We guide businesses and candidates through every step of the hiring process, ensuring the perfect match in skills, culture, and goals. While we’re not direct employers, we act as a trusted partner, bridging the gap between exceptional talent and growing opportunities.
<ul>
<li>About Our Client:</li>
</ul>
Our client offers a platform that helps deliver accurate lab insights using advanced AI and evidence-based methods. They provide access to major labs like Labcorp and Quest, and offer customizable, white-labeled reports for health professionals and patients. Their platform is easy to integrate, affordable, and designed to simplify lab management while ensuring high-quality results.
<ul>
<li>About the Role:</li>
</ul>
The Sales Executive Assistant will work closely with the Account Executive (currently the CEO) to ensure the sales process runs smoothly and efficiently. This role involves attending sales calls, managing follow-ups, handling scheduling, and preparing information for future meetings following established SOPs. The ideal candidate is detail-oriented, a strong communicator, and thrives in a fast-paced, dynamic environment.
<ul>
<li>Responsibilities:</li>
</ul>
- Attend sales calls alongside the Account Executive (CEO). 
- Take detailed notes during meetings and manage follow-ups. 
- Schedule meetings and ensure timely communication with prospects. 
- Prepare and organize information needed for upcoming calls. 
- Follow established SOPs and sales processes meticulously. 
- Support the sales team in administrative tasks and ensure seamless coordination. 
Requirements
<ul>
<li>Must-Have Qualifications:</li>
</ul>
- Fluent in English - C1/C2 english level.
- Strong professionalism on Zoom calls. 
- Highly organized with excellent note-taking and follow-up skills. 
- Independent, proactive, and comfortable using tech tools (spreadsheets, CRMs, etc.). 
- Background working with U.S.-based companies or marketing agencies. 
- Ability to anticipate needs and think strategically during sales processes.
Benefits
<ul>
<li>Schedule and Time Zone:</li>
</ul>
- Full-time position, Monday to Friday. Working hours aligned with U.S. Eastern or Central Time Zones.
<ul>
<li>Salary</li>
</ul>
- $1,600 – $2,000/month.
<ul>
<li>Benefits</li>
</ul>
- Paid Time Off (PTO). 
- Observance of U.S. holidays. 
Eligibility Criteria:
<ul>
<li>This position is only open to candidates residing in Latin American (LATAM) countries, such as: 🇦🇷 🇧🇷 🇨🇱 🇨🇴 🇨🇷 🇩🇴 🇪🇨 🇸🇻 🇬🇹 🇭🇳 🇲🇽 🇳🇮 🇵🇦 🇵🇾 🇵🇪 🇺🇾 🇻🇪</li>
</ul>
❌ Applications from candidates outside LATAM (including the U.S. and other regions) will not be considered. 📄 Resumes must be submitted in English. 🚫 Applications that do not meet these criteria will be automatically rejected.

Sales Executive Assistant | Remote | LATAM only

Location: Remotely, South Africa
Employment Type: Contract Based
Salary: R15 000 - R20 000 per month (Negotiable based on experience)
Job Overview 
Our client is a leading recruitment company working with international clients across industries. They are seeking a Recruitment Administrator to support the recruitment team in sourcing, screening, and coordinating candidates throughout the hiring process. This role requires strong communication skills, organisational abilities, and a proactive approach to talent acquisition.
Key Responsibilities 
<ul>
<li>Source candidates from the existing talent pool and external job platforms and direct outreach.</li>
<li>Optimise candidate profiles to enhance their visibility and alignment with job opportunities.</li>
<li>Conduct and mediate interviews between candidates and clients as needed.</li>
<li>Perform thorough reference checks to verify candidate credentials and experience.</li>
<li>Post new job vacancies across various platforms to attract suitable candidates.</li>
<li>Manage candidate progression through application stages, ensuring a smooth hiring process.</li>
<li>Conduct initial screening calls to assess candidate suitability.</li>
<li>Address and respond to queries from clients and candidates, providing timely feedback.</li>
</ul>
<ul>
<li>Maintain regular check-ins with placed candidates to ensure a smooth transition and job satisfaction. </li>
</ul>
Requirements
 
<ul>
<li>Previous experience in recruitment administration, HR, or a related field is preferred.</li>
<li>Strong organisational skills with the ability to multitask in a fast-paced environment.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to handle confidential information with professionalism and discretion.</li>
<li>Proficiency in using recruitment platforms and applicant tracking systems (ATS).</li>
<li>High attention to detail and problem-solving abilities.</li>
</ul>
Benefits
<ul>
<li>Remote work</li>
<li>Competitive salary</li>
<li>Fast Growing Company with growth opportunities</li>
</ul>

Recruitment Administrator - EMAIN01

🌟 Join Our Team as a Nordic Speaking Customer Service Representative for an Online Streaming Giant!
Patrique Mercier Recruitment ES is excited to present an amazing opportunity to become part of a leading online streaming platform in beautiful Greece! We're on the lookout for enthusiastic individuals who are fluent in one or more Nordic languages to join our friendly customer service team. This role not only allows you to work with a household name in entertainment but also comes with a relocation package to make your move to Greece seamless and enjoyable!
In this fun and friendly role, you'll be the voice helping customers navigate their streaming experiences. Whether it’s answering questions, resolving issues, or sharing tips, you'll play a key part in ensuring our users have a fantastic time enjoying their favorite shows and movies!
 
<h3>Your Responsibilities</h3>
<ul>
<li>Provide friendly and effective customer support in your Nordic language through various digital channels.</li>
<li>Assist users with inquiries regarding account management and streaming services.</li>
<li>Resolve issues swiftly while ensuring a positive customer experience.</li>
<li>Document interactions accurately to help improve service quality.</li>
<li>Collaborate with team members to achieve customer service goals.</li>
<li>Stay up-to-date on company products and streaming trends to offer informed assistance.</li>
</ul>
Requirements
<ul>
<li>Fluency in a Nordic language (Danish, Norwegian, Finnish, or Swedish) and English is essential.</li>
<li>Passion for customer service and helping others!</li>
<li>Previous experience in customer service is an advantage, but a friendly demeanor is most important.</li>
<li>Excellent communication skills and a positive attitude.</li>
<li>Ability to tackle challenges dynamically and think on your feet.</li>
<li>Willingness to relocate to Greece and immerse yourself in a new culture.</li>
<li>Team player with a desire to grow and make an impact in an iconic company!</li>
</ul>
Benefits
<ul>
<li>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Private Health Insurance </li>
<li>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Training &amp; Development </li>
<li>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Performance Bonus </li>
<li>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2 Extra Salaries Per Year Fully Paid Training</li>
<li>. Above Average Greek Salary </li>
<li>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Fully Paid Relocation Package ( flight, transfer and hotel )</li>
<li>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Free Greek Lessons, discounts and other perks</li>
</ul>

Nordic speaking CS role for online streaming giant in Greece - Relocation Pack

💎 The Opportunity: We're seeking a proactive Hybrid Virtual Assistant/Executive Assistant who can masterfully balance business operations, marketing support, and personal assistance tasks with minimal supervision. You'll be the organizational backbone for a DTC brand management agency empowering entrepreneurs to thrive in e-commerce businesses.
<ul>
<li>Salary: $900 - $1,000 per month (based on experience)</li>
<li>Location: Remote</li>
<li>Schedule: 7:00 AM - 3:00 PM Mountain Time (30 hrs per week)</li>
<li>Experience: At least 3 years experience as an Executive Assistant/Virtual Assistant</li>
</ul>
Requirements
<h3>The Profile We’re Looking For</h3>
🎯Your Goal: Provide exceptional support across business operations, marketing initiatives, and personal services, ensuring everything runs smoothly while requiring minimal direction. You'll manage bookkeeping, vendor relationships, content creation, website support, and special projects with meticulous attention to detail and outstanding organization.
You're a Self-Sufficient Problem Solver:
<ul>
<li>You understand tasks quickly without extensive coaching and find solutions independently</li>
<li>You identify process improvements proactively and adapt to new systems rapidly</li>
<li>You handle basic accounting, bookkeeping, and vendor management effectively</li>
</ul>
You're an Exceptional Communicator:
<ul>
<li>You write clear, professional messages and articulate thoughts with precision</li>
<li>You ask clarifying questions when needed and maintain appropriate tone across channels</li>
</ul>
You're a Master of Organization:
<ul>
<li>You manage complex calendars, projects, and information systems with meticulous detail</li>
<li>You prioritize competing tasks effectively based on urgency and importance</li>
</ul>
You're a Technical Adaptability Expert:
<ul>
<li>You navigate multiple software platforms efficiently and troubleshoot basic issues</li>
<li>You create professional presentations, provide website support, and execute lead generation</li>
</ul>
You're a Trusted Confidant:
<ul>
<li>You handle sensitive information discreetly while maintaining clear professional boundaries</li>
<li>You represent your employer professionally and build trust through reliability</li>
</ul>
Benefits
<h3>At Our Company, You’ll Enjoy</h3>
<ul>
<li>💰 Competitive Compensation: Earn between $900 - $1,000 per month (based on experience)</li>
<li>🏡 Full Remote Flexibility: Work from anywhere while aligned with Mountain Time zone</li>
<li>🚀 Growth Opportunities: Expand your role and responsibilities as trust develops</li>
<li>💼 Diverse Experience: Develop skills across both business operations and personal assistance</li>
<li>🤝 Direct Impact: Work directly with the CEO to support business growth and personal efficiency</li>
</ul>

Executive Assistant - 57

About Us
We are a fast-paced, high-growth tech company driving innovation in&nbsp;technology.&nbsp;Our team thrives on agility, collaboration, and execution at speed. As we scale, we are looking for an experienced&nbsp;Office &amp; Admin Manager&nbsp;to ensure seamless day-to-day operations, foster an efficient workplace, and support our teams in delivering their best work.
Role Overview
As our&nbsp;Office &amp; Admin Manager, you will play a pivotal role in maintaining a productive, well-organized, and high-energy workplace. You will oversee office operations, manage administrative functions, coordinate with leadership, and implement best practices to enhance efficiency. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and can multitask with ease. Why Join Us?
•&nbsp;Be part of a&nbsp;fast-growing, innovative tech company&nbsp;shaping the future of&nbsp;software.
•&nbsp;Work in a&nbsp;dynamic, high-energy environment&nbsp;with a collaborative and talented team.
•&nbsp;Opportunities for growth and career progression&nbsp;in a rapidly scaling organization.
•&nbsp;Competitive salary, benefits, and a culture that values work-life balance and employee well-being.
If you’re an organized, resourceful, and proactive professional who loves keeping things running smoothly, we’d love to hear from you! 
Key Responsibilities
Office &amp; Facility Management
•&nbsp;Ensure smooth daily operations of the office, managing supplies, equipment, and facility maintenance.
•&nbsp;Act as the primary point of contact for vendors, landlords, and service providers.
•&nbsp;Oversee office security, health &amp; safety compliance, and workspace optimization.
•&nbsp;Coordinate office moves, expansions, and space planning as needed.
Administrative &amp; Executive Support
•&nbsp;Manage company-wide administrative processes, improving efficiency where needed.
•&nbsp;Support leadership with scheduling, meeting coordination, travel arrangements, and expense tracking.
•&nbsp;Handle confidential information with discretion and professionalism.
•&nbsp;Assist with onboarding new employees, ensuring a smooth experience.
Event &amp; Culture Coordination
•&nbsp;Plan and execute company events, team-building activities, and celebrations.
•&nbsp;Foster a positive office culture, ensuring the environment supports collaboration and productivity.
•&nbsp;Partner with HR and leadership to drive engagement initiatives.
Tech &amp; Process Management
•&nbsp;Manage office software, systems, and tools for administrative workflows.
•&nbsp;Implement and refine processes to improve operational efficiency.
•&nbsp;Liaise with IT teams for office technology support and hardware management.
Requirements
•&nbsp;5+ years of experience&nbsp;in office management, administration, or operations in a fast-paced environment, ideally in tech or a startup.
•&nbsp;Proactive problem-solver&nbsp;with exceptional organizational and multitasking skills.
•&nbsp;Strong interpersonal and communication skills, with the ability to work across teams.
•&nbsp;Proficiency in&nbsp;office tools and software&nbsp;(e.g., Google Workspace, Microsoft Office, project management tools).
•&nbsp;Experience in&nbsp;vendor management, budget tracking, and facility oversight.
•&nbsp;Ability to&nbsp;handle confidential information&nbsp;with discretion and professionalism.
•&nbsp;A high-energy, can-do attitude, with a passion for improving workplace operations.
Benefits
<ul>
<li>Discretionary variable pay or commission scheme dependant on your role</li>
<li>Stock options in a $450 million funded Series D scale-up company</li>
<li>Hybrid working&nbsp;</li>
<li>24 days annual leave + public holidays</li>
<li>2 x Builder family days each year</li>
<li>Time off between Christmas and New Year</li>
<li>Generous Referral Bonus scheme</li>
<li>Private Medical Insurance with AIA</li>
</ul>

Office & Admin Manager

About the Role
We’re seeking a highly organized, proactive&nbsp;Executive Assistant (EA) to the Global CEO&nbsp;in a&nbsp;fast-paced tech startup. This role demands&nbsp;exceptional scheduling, travel coordination, and administrative support, ensuring the CEO operates at peak efficiency.&nbsp;Availability outside traditional office hours&nbsp;may be&nbsp;required.&nbsp;The role required 3 days a week at work, and 2&nbsp;days&nbsp;work from home. What We Offer
•&nbsp;Competitive salary with performance incentives.
•&nbsp;Health and wellness benefits.
•&nbsp;High-level executive exposure in a fast-growing global company.
Note:&nbsp;This role requires&nbsp;dedication, flexibility, and high energy&nbsp;in a&nbsp;rapidly scaling startup environment. If you thrive under pressure and love making things run seamlessly, we’d love to hear from you.
Key Responsibilities
•&nbsp;Own and manage the CEO’s complex global calendar, prioritizing key meetings.
•&nbsp;Coordinate extensive global travel, handling flights, accommodations, visas, and last-minute changes.
•&nbsp;Manage high-volume communication, filtering and flagging urgent matters.
•&nbsp;Handle administrative tasks, including expense reports and document preparation.
•&nbsp;Provide occasional personal support&nbsp;to streamline CEO’s day-to-day operations.
Requirements
 •&nbsp;5+ years’ experience&nbsp;supporting C-suite executives, ideally in a&nbsp;startup or tech environment.
•&nbsp;Proven ability to&nbsp;manage a demanding, ever-changing schedule.
•&nbsp;Highly organized, proactive, and solutions-focused&nbsp;with strong attention to detail.
•&nbsp;Tech-savvy, proficient in Google Suite, Microsoft Office, and scheduling tools.
•&nbsp;Thick-skinned, adaptable, and discreet, with the ability to handle confidential information.
Benefits
<ul>
<li>Discretionary variable pay or commission scheme dependant on your role</li>
<li>Stock options in a $450 million funded Series D scale-up company</li>
<li>Hybrid working&nbsp;</li>
<li>24 days annual leave + public holidays</li>
<li>2 x Builder family days each year</li>
<li>Time off between Christmas and New Year</li>
<li>Generous Referral Bonus scheme</li>
<li>Private Medical Insurance with AIA</li>
</ul>

Executive Assistant to Global CEO

ENGLISH
<ul>
<li>Oversee and manage the organization's administrative functions to ensure the seamless operation of all business activities. Your focus will include optimizing administrative processes, maintaining effective office management, and leading a dedicated team to support various departments in achieving their objectives.</li>
<li>Managing administrative activities involving purchase of office equipments, Office items procurement, housekeeping, safety, security, employee induction etc.&nbsp;&nbsp;</li>
<li>Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.&nbsp;</li>
</ul>
FRENCH
<ul>
<li>Superviser et gérer les fonctions administratives de l'organisation pour assurer le bon déroulement de toutes les activités commerciales. Votre objectif sera d'optimiser les processus administratifs, de maintenir une gestion efficace du bureau et de diriger une équipe dédiée pour soutenir les différents départements dans l'atteinte de leurs objectifs.</li>
<li>Gérer les activités administratives impliquant l'achat d'équipements de bureau, l'achat d'articles de bureau, l'entretien ménager, la sécurité, la sécurité des employés, etc.&nbsp;</li>
<li>Planification et préparation de rapports mensuels concernant le financement requis pour l'entretien de l'infrastructure et des installations de bureau.</li>
</ul>
KEY DUTIES AND RESPONSIBILITIES
ENGLISH
<ul>
<li>Plan and coordinate administrative procedures and systems and design ways to streamline processes&nbsp;</li>
</ul>
<ul>
<li>Collect, organize and store information using filing systems.&nbsp;</li>
</ul>
<ul>
<li>Ensure a smooth and adequate flow of information within the company to facilitate operations.&nbsp;</li>
</ul>
<ul>
<li>Ensure that document management is provided in accordance with legal provisions and the company's quality standards. Ensure the provision of all auxiliary services and housekeeping&nbsp;</li>
</ul>
<ul>
<li>Monitor the inventory of office supplies and the purchase of new equipment, taking into account budgetary constraints&nbsp;</li>
</ul>
<ul>
<li>Contract management (rental contract and other administrative contracts). Cost control and rapid implementation of HR and administrative projects.&nbsp;</li>
</ul>
<ul>
<li>Supervise the management of service contracts and service level agreements for outsourced services.&nbsp;</li>
</ul>
<ul>
<li>Supervise the process of acquiring new service providers linked to all outsourced services under the administrative section&nbsp;</li>
</ul>
<ul>
<li>Event management, meeting organization, travel organization and hotel reservations for customers and employees&nbsp;</li>
</ul>
<ul>
<li>Monitor costs and expenses to assist in budget preparation&nbsp;</li>
</ul>
<ul>
<li>Ensure that operations comply with policies and regulations&nbsp;</li>
</ul>
<ul>
<li>Stay abreast of all organizational changes and business developments&nbsp;</li>
<li>Organize the layout of the offices, maintain the condition of the offices. Manage the repair, maintenance and replacement of equipment, furniture, furnishings. Allocate offices as needed&nbsp;</li>
<li>Organize the layout of Guest houses and houses, maintain their condition and manage the repair, maintenance and replacement of equipment, household appliances, furniture, etc.,&nbsp;</li>
<li>Manage the maintenance of equipment and supplies to meet health and safety standards&nbsp;</li>
<li>Organize the administrative fleet and manage repairs, vehicle maintenance, etc.&nbsp;</li>
<li>Provide general support to visitors. Assist in the welcoming process for new hires&nbsp;</li>
<li>Liaise with the facilities management departments (Maintenance, Electricity, etc.), including cleaning, catering and security services.&nbsp;</li>
<li>Inspect building structures to determine the need for repairs or renovations&nbsp;</li>
<li>Ensure that travel authorizations (mission orders), visas and other travel documents necessary for the management committee and staff traveling outside the country for official functions are issued quickly&nbsp;</li>
<li>Arrange for the relocation of employees, which includes arrangements for their family needs such as admission to school, transportation and meeting the needs of their household.&nbsp;</li>
<li>Examine consumption of public services and try to minimize costs&nbsp;</li>
<li>Supervise all facility staff (guards, technicians, field guards, etc.) and external contractors&nbsp;</li>
<li>Control of activities such as the allocation of parking spaces, waste disposal, building security, etc.&nbsp;</li>
<li>Perform analyses and forecasts&nbsp;</li>
<li>Contribute to the overall performance of the service by executing the targets set for it.&nbsp;&nbsp;</li>
<li>Conduct its performance evaluation (PMS Evaluation ).&nbsp;</li>
<li>Attend training to build skills.&nbsp;</li>
<li>Perform other tasks as assigned by the Country Head, HAMA.&nbsp;</li>
</ul>
FRENCH
<ul>
<li>Planifier et coordonner les procédures et systèmes administratifs et concevoir des moyens de rationaliser les processus&nbsp;</li>
</ul>
<ul>
<li>Collecter, organiser et stocker les informations à l'aide de systèmes de classement.&nbsp;</li>
</ul>
<ul>
<li>Assurer un flux d'informations fluide et adéquat au sein de l'entreprise pour faciliter les opérations.&nbsp;</li>
</ul>
<ul>
<li>S'assurer que la gestion des documents est fournie conformément aux dispositions légales et aux normes de qualité de la société. Assurer la fourniture de tous les services auxiliaires et d'entretien ménager&nbsp;</li>
</ul>
<ul>
<li>Surveiller l'inventaire des fournitures de bureau et l'achat de nouveau matériel en tenant compte des contraintes budgétaires&nbsp;</li>
</ul>
<ul>
<li>Gestion des contrats (contrat de location et autres contrats administratifs). Contrôle des coûts et mise en œuvre rapide des projets RH et administratifs.&nbsp;</li>
</ul>
<ul>
<li>Superviser la gestion des contrats de service et des accords de niveau de service pour les services externalisés.&nbsp;</li>
</ul>
<ul>
<li>Superviser le processus d'acquisition de nouveaux fournisseurs de services liés à tous les services externalisés relevant de la section administrative&nbsp;</li>
</ul>
<ul>
<li>Gestion d'événements, organisation de réunions, organisation de voyages et réservations d'hôtel pour les clients et les employés&nbsp;</li>
</ul>
<ul>
<li>Surveiller les coûts et les dépenses pour aider à la préparation du budget&nbsp;</li>
</ul>
<ul>
<li>Veiller à ce que les opérations respectent les politiques et les réglementations&nbsp;</li>
</ul>
<ul>
<li>Rester au courant de tous les changements organisationnels et développements commerciaux</li>
<li>Organiser l'aménagement des bureaux, maintenir l'état des bureaux. Gérer la réparation, l'entretien et le remplacement de l'équipement, du mobilier, de l’ameublement. Allouer des bureaux en fonction des besoins&nbsp;</li>
<li>Organiser l'aménagement des Guest house et des maisons, maintenir leur état et gérer la réparation, l'entretien et le remplacement de l'équipement, des appareils électroménagers, du mobilier, etc.,&nbsp;</li>
<li>Gérer l'entretien de l'équipement et des fournitures pour répondre aux normes de santé et de sécurité&nbsp;</li>
<li>Organiser le parc automobile administratif et gérer les réparations, l'entretien des véhicules, etc.&nbsp;</li>
<li>Fournir un soutien général aux visiteurs. Aider au processus d'accueil pour les nouvelles embauches&nbsp;</li>
<li>Assurer la liaison avec les Départements de gestion des installations (Maintenance, Electricité, etc…), y compris les services de nettoyage, de restauration et de sécurité.&nbsp;</li>
<li>Inspecter les structures des bâtiments pour déterminer le besoin de réparations ou de rénovations&nbsp;</li>
<li>Veiller à ce que les autorisations de voyage (Ordre de mission), les visas et autres documents de voyage nécessaires pour le comité de direction et le personnel voyageant hors du pays pour des fonctions officielles se fassent rapidement&nbsp;</li>
<li>Prendre des dispositions pour la réinstallation des employés, ce qui comprend des dispositions pour leurs besoins familiaux tels que l'admission à l'école, le transport et la prise en charge des besoins de leur ménage.&nbsp;</li>
<li>Examiner la consommation des services publics et s'efforcer de minimiser les coûts&nbsp;</li>
<li>Superviser tout le personnel des installations (gardiens, techniciens, gardiens de terrain, etc.) et les entrepreneurs externes&nbsp;</li>
<li>Contrôle des activités telles que l'attribution des places de stationnement, l'élimination des déchets, la sécurité des bâtiments, etc.&nbsp;</li>
<li>Effectuer des analyses et des prévisions&nbsp;</li>
<li>Contribuer à la performance globale du service par l'exécution des objectifs cibles qui lui ont été fixés.&nbsp;</li>
<li>Procéder à son évaluation de performance (Evaluation PMS).&nbsp;</li>
<li>Assister aux formations organisées pour renforcer les compétences.&nbsp;</li>
<li>Effectuer les autres tâches qui lui sont confiées par le Country Head, HAMA.&nbsp;</li>
</ul>
Requirements
Education and Work Experience&nbsp;
ENGLISH
<ul>
<li>Bachelor’s degree or its equivalent in Business Administration, Facility and Office Services Management, or a related field.</li>
<li>An MBA will be an added advantage.</li>
<li>Minimum 8 years of substantial experience</li>
</ul>
FRENCH
<ul>
<li>BAC+ 3 ou équivalent en administration des affaires, gestion des services de bureau et des installations, ou dans un domaine connexe. </li>
<li>Un MBA sera un atout supplémentaire</li>
<li>8 ans d'expérience substantielle</li>
</ul>
Skills and Competencies
ENGLISH
<ul>
<li>Good understanding of trends, challenges, opportunities, regulations and legislations relating to the cement manufacturing industry.&nbsp;</li>
</ul>
<ul>
<li>Sound knowledge of DCCI’s business operations, product and service offerings.&nbsp;</li>
</ul>
<ul>
<li>Understanding of general human resources policies and procedures&nbsp;</li>
</ul>
<ul>
<li>Good knowledge of employment/labor laws&nbsp;</li>
</ul>
<ul>
<li>Excellent communication and people skills&nbsp;</li>
</ul>
<ul>
<li>Aptitude in problem-solving&nbsp;</li>
</ul>
<ul>
<li>Desire to work as a team with a results driven approach&nbsp;</li>
</ul>
<ul>
<li>Proficiency in the use of MS Office Word and Excel, and SAP&nbsp;</li>
</ul>
<ul>
<li>Fluent in both oral and written English;&nbsp;</li>
</ul>
<ul>
<li>In-depth knowledge of local and DCCI approved QHSE policies and norms&nbsp;</li>
</ul>
<ul>
<li>Good knowledge of ISO standards&nbsp;&nbsp;</li>
</ul>
FRENCH
<ul>
<li>Bonne compréhension des tendances, des défis, des opportunités, des réglementations et des législations relatives à l'industrie de la fabrication du ciment.&nbsp;</li>
</ul>
<ul>
<li>Bonne connaissance des activités commerciales de DCCI, des produits et des services offerts.&nbsp;</li>
</ul>
<ul>
<li>Compréhension des politiques et procédures générales en matière de ressources humaines&nbsp;</li>
</ul>
<ul>
<li>Bonne connaissance de la législation du travail&nbsp;</li>
</ul>
<ul>
<li>Excellentes aptitudes à la communication et aux relations humaines&nbsp;</li>
</ul>
<ul>
<li>Aptitude à la résolution de problèmes&nbsp;</li>
</ul>
<ul>
<li>Désir de travailler en équipe avec une approche axée sur les résultats&nbsp;</li>
</ul>
<ul>
<li>Maîtrise de l'utilisation de MS Office Word et Excel, et de SAP&nbsp;</li>
</ul>
<ul>
<li>Parler et écrire couramment l'anglais ;&nbsp;</li>
</ul>
<ul>
<li>Connaissance approfondie des politiques et des normes QHSE locales et approuvées par le DCCI&nbsp;</li>
</ul>
<ul>
<li>Bonne connaissance des normes ISO&nbsp;</li>
</ul>
Benefits
<ul>
<li>Assurance santé privée</li>
<li>Apprentissage et développement</li>
</ul>

Responsable de l'Administration et Des Moyens Généraux/Admin & Shared Services

Our Purpose
Bringing quality, safety and sustainability to life
Join our family and be a part of a global network committed to quality, safety &amp; and sustainability!
About us:
Intertek is a leading Total Quality Assurance provider to industries worldwide. Our global network delivers innovative and bespoke Assurance, Testing, Inspection, and Certification solutions for our customers' operations and supply chains.
We’re growing fast in Malta. Our Intertek Caleb Brett business, the world leader in Cargo inspection and testing, is looking for an energetic, fast learner, and team player to join our amazing crew.
This is a fantastic opportunity to join a highly successful team and be part of the adventure.
Join us as an Office Administrator, supporting our team in Malta!&nbsp;Invoicing in Intertek is a core process related to the type of main service, customer, location, and additional services rendered.
What's waiting for you:
<ul>
<li>act as the reference person in Malta, for the European finance team.</li>
<li>Collect all accounting documents in an organized way (bank statements, payments executed, collections received, expense reports if any, payroll statement for accounting booking, supplier invoices, etc) and send them to the EU finance team.</li>
<li>Manage relationships with the payroll team, auditors, and local authorities.</li>
<li>Manage relationships with local banks and execute payments.</li>
<li>prepare the accruals relating to core business (revenues not billed, costs not received).</li>
<li>Manage supplier billing invoicing, verification of agreed rates, and completeness of documentation provided.</li>
<li>Data collection for monthly salary processing, liaising with the external Payroll Studio (vacation, sickness, timesheet).</li>
<li>Office management activities include waste management, maintenance of office equipment, supplier sourcing, and rating, management of incoming goods and records in the stock management system, and liaison with shippers and couriers, purchase orders, quality non-conformity reports to suppliers.</li>
</ul>
Requirements
What are we looking for:
<ul>
<li>Bachelor’s degree in economics or equivalent.</li>
<li>Previous experience gained in a Finance Dept, in managing supplier invoicing gained in a Finance Dept. A background in general affairs, procurement, and HR data collection is a plus.</li>
<li>Fluent English language, verbal and written.</li>
<li>Good skills in Excel.</li>
<li>Strong Customer service skills.</li>
<li>Precision and attention to detail.</li>
<li>Preferential title: knowledge of Italian language</li>
</ul>
Benefits
<ul>
<li>Excellent working environment.</li>
<li>Competitive salaries.</li>
<li>Professional development opportunities.</li>
<li>Continuous training.</li>
<li>Part time employment, 20h/week</li>
</ul>
Company locations:&nbsp;Malta, Marsa.
Join our team and make a difference with #Intertek!
Check us out!&nbsp;<a href="https://youtu.be/sLn7SwmQZHI" target="_blank">https://youtu.be/sLn7SwmQZHI</a>

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