Job Description
Job Description
We have a small manufacturer in NW Portland looking for a full-time or near full-time office manager to join their team! This vital role ensures smooth daily operations by managing office workflows, coordinating vendor relationships, supervising administrative staff, and supporting production teams. The ideal candidate will bring a blend of office management expertise, strong communication skills, and experience in overseeing administrative processes in a manufacturing environment. This role is essential to keeping daily operations running smoothly while supporting both customers and internal processes.
Responsibilities:
- Provide customer service support, including responding to inquiries via phone and email
- Enter and manage sales orders
- Handle invoicing and maintain accurate financial records
- Track accounts payable (AP) and accounts receivable (AR)
- Follow up on purchase orders with vendors
- Maintain communication with customers and suppliers
- Assist with basic marketing efforts
- Support ERP system maintenance and updates
Qualifications:
- Previous office management or administrative experience required
- Experience in a manufacturing environment required
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Familiarity with ERP systems
- Proficiency in standard office software (e.g., Microsoft Office or similar tools)
- Experience in Invoicing
- Experience tracking accounts payable (AP) and accounts receivable (AR)
- Must drive
- Must live locally (30 mins or less from the area)