Job Description
Job Description
The Office Assistant plays a vital role in supporting a large team of 15+ members by managing a range of administrative and clerical tasks. Reporting to the Administrative Director, this position handles routine daily activities along with varied and project-based assignments requiring strong organizational skills and problem-solving abilities. The role also involves occasional local travel and contributes to maintaining efficient office operations.
Responsibilities
- Manage reception duties and greet visitors
- Perform filing and document preparation efficiently
- Handle data entry and maintain accurate records
- Schedule appointments and coordinate calendars
- Process incoming and outgoing mail
- Oversee inventory and office supply management
- Provide customer support and answer phone calls
- Assist with basic bookkeeping tasks
Preferred Qualifications
- 3+ years of experience in office administration
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite
- Strong data entry and customer service skills
- Excellent time management and communication abilities
- Organizational skills and ability to multitask
- Basic bookkeeping knowledge
One of America's most recognized companies, Union Pacific Railroad connects 23 states in the western two-thirds of the country by rail, providing a critical link in the global supply chain. The railroad's diversified business mix includes Agricultural Products, Automotive, Chemicals, Coal, Industrial Products and Intermodal. Union Pacific serves many of the fastest-growing U.S. population centers, operates from all major West Coast and Gulf Coast ports to eastern gateways, connects with Canada's rail systems and is the only railroad serving all six major Mexico gateways. Union Pacific provides value to its roughly 10,000 customers by delivering products in a safe, reliable, fuel-efficient and environmentally responsible manner.
Mission: The men and women of Union Pacific are dedicated to serve. Union Pacific works for the good of our customers, shareholders, communities and one another. Our commitment defines us and drives the economic strength of our company and our country.