Job Description
Job Description
Administrative Assistant II
Responsibility
- Provide administrative and clerical support to department leadership and team members to ensure efficient daily operations.
- Manage calendars, schedule meetings, coordinate conference calls, and arrange travel logistics as required.
- Prepare, edit, and maintain correspondence, reports, presentations, spreadsheets, and other business documents using Microsoft Office Suite.
- Receive, screen, and direct incoming phone calls, emails, and visitors in a professional manner.
- Maintain organized filing systems, records, and confidential documents in accordance with company policies.
- Coordinate meetings, training sessions, and special events, including preparing materials and meeting minutes.
- Monitor and maintain office supplies, process purchase requests, and support general office administration activities.
- Assist with financial recordkeeping, expense reports, invoice tracking, and departmental documentation.
- Sort, distribute, and manage incoming and outgoing mail and correspondence.
- Support special projects and cross-functional initiatives while ensuring timely completion of assigned tasks.
- Demonstrate strong organizational, communication, multitasking, and problem-solving skills in a fast-paced environment.
- Collaborate with internal teams and stakeholders to support operational and administrative objectives.
Requirements:
- 2-5 years of administrative support experience.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and maintain confidentiality.
- Experience coordinating meetings, schedules, and office operations preferred.