Job Description
Job Description
SUMMARY OF POSITION
The AP Specialist is responsible for managing the full cycle of accounts payable for both general & administrative (G&A) and construction projects, ensuring accurate and timely processing of vendor invoices, subcontractor payments, and project-related expenses.
ESSENTIAL FUNCTIONS
Accounts Payable & Vendor Management
- Process all vendor invoices, ensuring proper approvals, coding to correct G&A or construction project accounts, and adherence to payment terms.
- Verify and process subcontractor invoices, including lien releases, insurance certificates, and compliance documentation.
- Track and reconcile retention, progress billings, and final subcontractor payments in accordance with contracts.
- Manage vendor relationships, resolving discrepancies, late payments, and billing questions.
- Ensure accurate setup and maintenance of vendor accounts in Sage Intacct
General Accounting & Compliance
- Ensure AP transactions comply with GAAP, internal controls, and company policies.
- Prepare and maintain accurate records for audits and internal reporting.
- Reconcile AP sub-ledgers to the general ledger monthly and support month-end close activities.
- Assist with process improvements to streamline AP workflow and improve efficiency
- Maintaining vehicle spreadsheets and tracking
- Managing vehicle insurance disbursements and distribution of insurance cards
- Tracking vehicle maintenance and repairs
- Coordinating vehicle car wash scheduling
- Provides support on special projects as needed
REQUIRED QUALIFICATIONS
- High School Diploma, GED or equivalent experience
- Minimum 3-5 years of relevant professional experience
- Knowledge of job cost accounting.
- Experience with Sage Intacct a plus.
SKILLS AND COMPETENCIES
- Strong analytical and problem‑solving skills
- Effective written and verbal communication
- Strong organizational skills, attention to detail, and analytical mindset
PHYSICAL DEMANDS
This role may require prolonged periods of sitting, standing, or working at a computer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions
WORKING ENVIRONMENT
Work is primarily conducted indoors with varying environmental conditions such as fluorescent lighting.