Job Description
TRANSACTION COORDINATOR
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Department: Operations
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Salary Range: $40,000 - $65,000
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Hours: Full-Time, Non-Exempt
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Travel Required: 0 - 25%
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Trial Period: 30 Days
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PRAWDZIK CORE VALUES
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Foundation, Selflessness, Progress
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The Transaction Coordinator role exists to own transaction execution from contract to close - keeping every deal's documentation accurate, auditable, and moving on schedule so leadership always has a clear, real-time picture of where each closing stands.
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Queen Bee Role (QBR):
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Our Queen Bee Role is to deliver lasting homes: on schedule, within budget, through open communication.
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Primary Job (The 80%):
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Own day-to-day transaction execution so deals move from contract to close without surprises: manage transaction communications, chase deliverables, keep the transaction tracker current, organize documents, and coordinate closing logistics.
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IDEAL WORKING GENIUS PROFILE
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- Primary: Enablement (E), Tenacity (T)
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Dependable executor who follows through and completes transaction work.
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- Helpful: Discernment (D)
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Quickly spots missing pieces, errors, and priority shifts.
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- Frustrations: Wonder (W), Invention (I)
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The role is executional and may frustrate those who prefer open-ended ideation or constant reinvention.
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KEY RESPONSIBILITIES
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Transaction communications & follow-up
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- Review and manage all transaction-related emails and channels to keep deals moving and ensure the right parties are connected and responding.
- Proactively follow up with internal teams, title/escrow, lenders, attorneys, vendors and buyers/sellers to obtain documents, approvals and confirmations.
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Transaction tracking & closing readiness
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- Update the LAP / transaction tracker daily with current stage, outstanding items, responsible owners and upcoming deadlines.
- Maintain the transaction calendar and closing schedule so the team stays aware of all upcoming closings and critical milestones.
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Document management & compliance
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- Store and organize all transaction documents with correct file names, descriptions and folder structure for long-term reference and auditability.
- Review closing packets and summaries for completeness and notify owners of any missing or inconsistent items.
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Closing logistics & vendor coordination
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- Coordinate closing logistics, including scheduling closing appointments, confirming attendees, and arranging required on-site support.
- Call and schedule utility disconnections / transfers and other closing-day vendor tasks required for possession/close.
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Meeting capture & continuous improvement
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- Capture decisions, action items and follow-ups in transaction meetings and post-closing reviews; surface recurring bottlenecks and suggested process fixes.
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TIME ALLOCATION
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40% — Transaction communications & follow-up
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- Emails, calls, chasing documents, and stakeholder coordination.
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30% — Tracker & closing readiness
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- Daily LAP updates, milestones, and deadline management.
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20% — Document management & review
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- Filing, naming, and validating closing packets.
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5% — Closing logistics & utilities
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- Schedule closings, vendors, and utility disconnections.
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5% — Meeting notes & process improvements
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- Capture action items and recommend workflow fixes.
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