Project Coordinator/Project Manager (In-Office)

Job Description

Job Description

The Role

We are seeking an experienced Project Coordinator/Manager to oversee the full lifecycle of forensic engineering projects, from initial intake and conflict review through investigation coordination, financial management, reporting, invoicing, and final closeout.

Collectively, the team manages up to 700 cases per year, with each Project Coordinator/Manager overseeing approximately 20–30 active cases at any one time.

Each project involves multiple parties, potential conflicts, supporting documents, deadlines, budgets, inspections, technical findings, reports, invoices, and closeout requirements. This includes tracking and ensuring compliance with court-mandated deadlines. The Project Coordinator/Manager serves as the operational hub, ensuring every project is properly established, actively monitored, clearly communicated, and professionally managed from beginning to end.

This position is a detailed, project focused coordination role supporting forensic engineers who investigate property damage, construction defects, accidents, failures, insurance claims, and legal disputes.

Candidates with backgrounds in legal assistance, litigation coordination, construction administration, insurance claims, engineering consulting, or expert witness services are particularly well suited for this position.

What You'll Do

Project Coordination: Manage project schedules, milestones, budgets, and resources across multiple forensic engineering projects.

Client Communication: Serve as a primary point of contact for clients by responding to inquiries, providing project updates, and maintaining strong professional relationships.

Team Collaboration: Coordinate with engineers and department leaders to balance workloads, forecast future work, and ensure timely project delivery.

Financial Coordination: Track project budgets, monitor budget variances, assist with forecasting, process milestone invoicing, and support collections while maintaining positive client relationships.

Project Administration: Maintain project documentation, calendars, travel arrangements, meetings, and project records with exceptional attention to detail.

Process Improvement: Develop reports, improve project tracking, assist with SOP development, and help implement project management tools and operational improvements.

Risk & Compliance: Perform conflict checks through legal document review and ensure project documentation supports firm requirements.

Operational Support: Communicate project status, identify potential issues, and provide administrative support to managers, engineers, and technical staff.

What You Bring

Experience: Experience in project coordination, project management, client services, operations, or administrative leadership. Experience in engineering, construction, or legal environments is a plus but not required.

Education: Bachelor's degree required.

Credentials (Plus): PMP certification preferred.

Tools: Proficiency in Microsoft Office Suite and Microsoft Teams.

Communication: Excellent verbal and written communication skills with the ability to build strong client relationships.

Organization: Exceptional attention to detail, organizational skills, time management, and the ability to successfully manage multiple priorities.

Problem Solving: Strong analytical, critical thinking, and decision-making abilities with a proactive approach to resolving issues.

Mindset: Adaptable, collaborative, professional, eager to learn, and comfortable working in a fast-paced, technology-driven environment.

Firm

We are a high computer-use office, so being comfortable and skilled with computers, phones, and tablets will set you up for success. Workload naturally fluctuates throughout the year, making organization, adaptability, and prioritization essential to meeting client expectations and project deadlines.

This position offers significant opportunity for growth. As responsibilities expand and experience develops, the role can evolve to include broader operational leadership and higher visibility initiatives across the firm.

\nCompany Description

Paragon is a growing engineering and consulting firm providing structural engineering, forensic investigation, and related professional services. Our work brings together technical expertise, problem solving, client service, and collaboration across a wide range of projects and complex matters.
This position offers the opportunity to work closely with firm leadership and become an integral part of Paragon’s continued growth.

Company Description

Paragon is a growing engineering and consulting firm providing structural engineering, forensic investigation, and related professional services. Our work brings together technical expertise, problem solving, client service, and collaboration across a wide range of projects and complex matters.\nThis position offers the opportunity to work closely with firm leadership and become an integral part of Paragon’s continued growth.\n\n