Office Manager

Published: 6/14/2022

Job Description

The Office Manager plays a pivotal role within the Administrative Team, reporting directly to the CEO. This position is primarily based in-office and involves managing a small team to ensure smooth daily operations. The Administrative Tea is the bridge between the Sales Team and Operations Team by providing them with direct support. The Office Manager handles routine administrative tasks to maintain an organized and efficient workplace environment.

Responsibilities

Schedule appointments and coordinate office activities
Manage relationships with vendors and suppliers
Maintain accurate records and handle bookkeeping
Supervise and support office staff
Provide customer support and resolve inquiries
Generate reports to facilitate management decisions

Hours for the position are 8:00 am - 5:00 pm Monday - Friday in office with some occasional need for driving to administrative offices of school districts in the El Paso area.

Required Qualifications

Minimum 2 years' experience in management experience or equivalent administrative experience
Bilingual (Fluent English/Spanish)
Experienced with Microsoft Office Suite and Google Workspace
Must have a valid driver license and vehicle
Strong attention to detail and effective communication
Must pass a background check to work with school districts

Preferred Qualifications

2+ years of experience in office management
Administrative experience working with school districts such as EPISD, SISD, YISD, CISD, etc.
Background experience in a logistics, manufacturing, or warehousing environment is a plus
Background experience in a sales, marketing, or customer service environment is a plus
Background experience in a finance or accounting environment is a plus
Bachelor's Degree in relevant field or with transferable skills
Proficient in Office Administration and Scheduling
Strong communication and organizational skills
Effective problem-solving abilities
Time management and customer service expertise
Familiarity with QuickBooks

Office managers are eligible for annual performance bonuses ranging from 10% - 15% of base salary, an annual raise depending on performance, and a tri-annual lump sum cash bonus of $12k every three years of tenure here at Aloha Foods. All salaried positions receive a cost-of-living adjustment annually based on inflation. As we are growing, we are exploring more benefits to offer our team year over year.

\nCompany Description

Founded in 2010, Aloha Food Services began with a mission to redefine food service supply distribution in Texas. What started as a small warehouse is now a trusted network for restaurants, cafeterias, and hospitals, thanks to our commitment to quality, innovation, and personalized service.