Job Description
Job Description
This is a hands-on position and will handle complex matters, contribute strategic insight, while maintaining an active caseload. This role requires experience with USCIS & NVC, form preparation and legal filings, case monitoring, tracking and court deadlines, Interview and Appointment Preparation, Compliance and Recordkeeping and Attorney Support and Strategic Preparation.
Key Responsibilities – USCIS & NVC Immigration Paralegal
Case Intake and Documentation
- Collect, organize, and review client documents according to USCIS and NVC requirements.
- Maintain complete and up-to-date files, including evidence of eligibility and previous forms.
Form Preparation and Filing
- Prepare and review forms for USCIS (Any corresponding form) and track submissions to the NVC.
- Ensure that packages comply with official instructions and are complete to avoid delays.
Case Monitoring and Status Tracking
- Track case status with USCIS and NVC, including receipts, appointments, RFEs, approvals, and transfers.
- Update attorneys and clients on changes and critical deadlines.
- Ensure all notes are put in Clio System.
Communication with USCIS and NVC
- Submit inquiries and service requests in case of delays or issues with USCIS or NVC.
- Maintain records of all communications with agencies and official correspondence.
Interview and Appointment Preparation
- Prepare clients for biometrics, adjustment of status, or consular interviews.
- Coordinate necessary documentation and evidence for USCIS or NVC appointments.
Compliance and Recordkeeping
- Ensure files comply with confidentiality regulations and internal policies.
- Organize follow-up calendars for critical USCIS and NVC deadlines.
Attorney Support
- Assist attorneys with document review, strategy preparation, and case summaries.
- Prepare case timelines to facilitate legal decisions and follow-up management.
Key Responsibilities – Immigration Paralegal (Removal/Court Cases)
Case Management and Documentation
- Collect, organize, and review documents related to removal proceedings.
- Maintain complete and up-to-date case files, including evidence, forms, and court correspondence.
Form Preparation and Legal Filings
- Prepare and review forms and legal documents required for immigration court.
- Ensure all filings are complete and comply with court and legal requirements.
Case Monitoring and Court Deadlines
- Track hearings, filing deadlines, and case status in immigration court.
- Keep attorneys and clients informed of status updates, court orders, and critical dates.
Communication and Coordination with Agencies and Courts
- Coordinate with DHS, EOIR, and other relevant agencies for records and updates.
- Submit evidence, motions, and requests to the court and maintain records of all official correspondence.
Attorney Support and Strategic Preparation
- Assist attorneys with case preparation, evidence review, summaries, and legal strategy.
- Prepare timelines and case summaries to support legal decisions and case management.
End cycle of client cases:
· Ensure close out letter is put in the clients file.
Qualifications Required
Paralegal Certification preferred.
Minimum of 3 years of hands-on experience in immigration law.
Fluency in English and Spanish, both written and verbal.
Strong working knowledge of U.S. immigration laws, policies, and procedures.
Proven ability to manage multiple cases simultaneously while meeting strict deadlines.
Excellent organizational skills, attention to detail, and professional judgment.
Ability to work independently while collaborating effectively with attorneys and staff.
Experience with immigration case management software such as Clio or similar platforms.
Proficiency with Microsoft Word, Outlook, and document management systems.
Familiarity with USCIS systems, online filings, and government portals.