Accounts Payable Specialist / AP Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist / AP Specialist

Duration: Contract (6 Months)

Mode: Hybrid ( M,T: Onsite | W,Th, F: Remote)

Pay Rate: $41.70/hr

Job Description:

• Processes vendor invoices for payment.
• Responds to inquiries from internal staff and vendors related to invoice process.
• Reviews invoice aging report and works on resolving invoice issues.
• Gathers invoices to enter sales and use tax data into Excel and Oracle system for use in preparing quarterly tax returns.
• Processes payment for property tax, leases, utilities, Visa statement, escrow, title, condemnation, and major contracts.
• Performs other related Accounting Technician job duties as required.
• Processes payroll and researches and resolves discrepancies. Calculates and processes leave adjustments, payoffs, and back pay.
• Responds to inquiries regarding payroll policies and procedures, timekeeping, time entry system, and technical problems. Provides information to Legal and/or Human Resources.
• Troubleshoots payroll software application problems.
• May assist in testing of payroll and timekeeping systems.
• Updates employee data in payroll and timekeeping systems.
• Gathers data to prepare reports or spreadsheets for payroll related issues or actions.
• May work with legal staff to assist in compliance with orders.
• Reviews and calculates workers compensation excess payments, leave credits, and benefits adjustments. Notifies employees of overpayments and leave credits and updates payroll system.
• Reviews and administers timekeeping, pay, and benefits for employees on leave in accordance with applicable policies and procedures. Coordinates with Human
• Resources and Legal and updates leave management system.
• Processes employee leave donations and requests and maintains employee relief fund.
• Transmits direct deposits, garnishments, and retirement contributions to appropriate entities.
• Reviews and reconciles benefits and payroll reports to process payments.
• Trains staff in timekeeping and payroll functions.
• Performs other related Accounting Technician job duties as required.
  

Revenue and Receivables;

• Inputs daily cash and investments into the automated financial system and verifies accuracy of input. Reviews and verifies daily treasury investment system activity and reconciles monthly investment statement.
• Inputs debt principal and interest payments into automated financial system and verifies accuracy of input.
• Calculates and processes payment requests to pay the State Board of Equalization Quarterly Sales Tax due for miscellaneous revenues.
• Calculates and processes employee payroll deductions for district housing, non-cash taxable fringe benefits, and savings bonds.
• Processes deposits and disbursements, and reconciles trust account balances for workers' compensation and third-party liability. Prepares activity reports and performs monthly bank reconciliation.
• Processes and inputs daily collections into the accounts receivable system and maintains suspense account for unidentified cash items.
• Reviews and prepares invoices for sales and services.
• Processes property tax distribution to member agencies, prepares monthly property tax report, and prepares related journal entries.
• Prepares monthly account analyses and reconciliations.
• Performs other related Accounting Technician job duties as required.
  

Minimum Qualifications:

• Education and Experience: High school diploma or general education development test (GED) and four years of increasingly responsible, relevant experience; or two years in a MWD Accounting Technician I classification; completion of two years full time accredited college work in accounting or related business field may be substituted for one year of related experience.
• General Required Knowledge of: Enterprise accounting systems; mathematics; and current office technology and equipment.
• Accounts Payables Required Knowledge of: Basic accounts payable practices.
• Payroll Required Knowledge of: Basic payroll practices and state and federal payroll tax laws. Revenues and Receivables Required Knowledge of: Basic accounting principles and practices.
• General Required Skills and Abilities to: Operate enterprise accounting system; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.