Project Director, 21st Century

Job Description

Job Description

PRIMARY FUNCTION:

Under the supervision and direction of the COO the 21st Century Project Director manages the day-to-day implementation and operation of BGCTX’s 21st Century Community Learning Center – Texas ACE Program across all funded sites. The position is responsible for carrying out the directives, priorities, and expectations established by the COO while ensuring effective program implementation, grant compliance, fiscal oversight, data collection, reporting, and program quality.

The Project Director coordinates closely with the CFO, Director of Grants Compliance & Quality Assurance, and other appropriate BGCTX staff to ensure fiscal, compliance, reporting, and operational requirements are met. The position also provides day-to-day direction and support to 21st Century staff and coordinates with participating school districts, campuses, TEA, families, and community partners in support of program objectives.

KEY ROLES (Essential Job Requirements):

· Program Management & Site Oversight: Manage the day-to-day implementation of the 21st Century program across funded sites in accordance with COO directives, BGCTX expectations, grant objectives, and the Texas ACE Roadmap to High-Quality Out-of-School Time. Monitor site operations and provide direction, training, and support to 21st Century staff to promote consistent, high-quality program delivery.

· Program Development & Student Engagement: Coordinate high-quality programs, activities, and services that complement the regular school day and support academic achievement, enrichment, student engagement, and youth development. Monitor participation and program needs and recommend opportunities to strengthen or enhance programming.

· Grant Compliance, Data & Reporting: In collaboration with the Director of Grants Compliance & Quality Assurance, the Project Director will monitor program implementation, documentation, data collection, and required reporting to support compliance with grant requirements and established deadlines. Ensure program and attendance data are complete and accurate and promptly communicate compliance concerns, missing documentation, performance concerns, or other matters that could impact the grant.

· Budget & Fiscal Oversight: In collaboration with the COO, CFO, and the Director of Grants Compliance & Quality Assurance, the Project Director will monitor 21st Century site and program budgets, expenditures, available balances, and supporting documentation in accordance with approved budgets, grant requirements, and BGCTX fiscal procedures. Promptly communicate fiscal concerns, anticipated needs, or matters requiring leadership review.

· School & Community Coordination: Serve as a liaison with participating school districts, campuses, TEA, and community partners regarding program implementation, participation, and operational needs. Coordinate with the 21st Century Family Engagement Specialist to support family

engagement, parent outreach, mentors, volunteers, community partnerships, and Family Engagement Events.

· Marketing, Recruitment & Program Visibility: Coordinate with the Director of Marketing & Community Engagement and appropriate staff to support student and family recruitment, promote 21st Century programming, communicate program impact, and strengthen program visibility within participating schools and communities.

· Training, Communication & Continuous Improvement: Attend required 21st Century/Texas ACE trainings, webinars, conference calls, meetings, and Family Engagement Events. Promptly communicate pertinent grant updates, requirements, deadlines, and procedural changes to appropriate BGCTX leadership and staff. Provide training and guidance to 21st Century staff and other BGCTX employees who assist with the grant. Encourage and exemplify innovative, engaging programming by identifying and promoting creative approaches, resources, and best practices that strengthen student participation, program quality, and outcomes. Foster an environment that encourages 21st Century staff to bring forward new ideas and continuously improve programming while remaining aligned with grant objectives and BGCTX expectations.

ADDITIONAL RESPONSIBILITIES:

· Encourage, exemplify, and foster innovation across the program.

· Maintain regular communication with the COO regarding program operations, staffing, performance, challenges, and matters requiring leadership direction or approval.

· Attend and support 21st Century Family Engagement Events and other grant-related activities, including occasional evenings and weekends.

· Perform other duties and special projects as assigned by the COO or BGCTX Leadership.

· Assist with special events and/or community events for the purpose of promoting/representing BGCTX.

SKILLS/KNOWLEDGE REQUIRED:

· Bachelor’s degree preferred; equivalent combination of education and relevant professional experience will be considered.

· Experience in after-school, youth development, education, grant-funded programming, or related program management preferred.

· Experience with budget management, data reporting, and after-school program implementation preferred.

· Demonstrated ability to supervise staff and manage multiple sites, priorities, and deadlines.

· Ability to understand and implement grant requirements, program guidelines, reporting expectations, and established organizational directives.

· Strong organizational, analytical, fiscal-management, and problem-solving skills.

· Excellent written, verbal, and interpersonal communication skills.

· Ability to work collaboratively with leadership, staff, school personnel, families, and community partners.

· Strong computer proficiency, including Microsoft Office, spreadsheets, databases, and electronic reporting systems.

· Ability to exercise sound judgment, maintain confidentiality, and appropriately elevate matters requiring leadership review.

· Knowledge of child development, family engagement, and working with youth and families from diverse backgrounds preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

· Ability to lift up to 20 lbs.

· Ability to sit or stand for extended periods of time.

· Ability to work effectively using a computer for extended periods of time.

· Exposure to outdoor weather conditions and periods of loud or excessive noise when working at Club sites or organizational events.

DISCLAIMER:

· The information presented indicates the general nature and level of work expected of employees assigned to this job and is not intended to be an exhaustive list of all responsibilities, duties, and qualifications.

· The position title, role, responsibilities, and assigned duties may be adjusted as needed to meet evolving organizational priorities, operational needs, and grant or funding requirements.