Executive Assistant to High Profile Founder
Job Description
Location: Loxahatchee Groves, FL (In-Person, Full-Time)
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Pay: $80,000.00 - $100,000.00 per year, based on experience
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Schedule: Full-Time | Flexible work week (up to 50 hours/week) | Occasionally travel with CEO at short notice
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Start Date: ASAP
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Work Location: In person with some work from home
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Ability to Commute: Loxahatchee, FL 33470
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About the Organization
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We are the largest cage free no kill shelter in the United States committed to a mission that changes lives. Our Founder/CEO is a visionary force leading this work, but with a calendar that never quits, an inbox on overdrive, and a thousand moving pieces, she needs a world-class right hand to help her stay sharp, on task, and moving forward.
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This is a high-touch, high-trust role for a professional who thrives in organized chaos, loves the adrenaline of a mission-driven environment, and knows how to support a fast-paced, high-profile leader with elegance and precision.
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What You’ll Be Doing
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- Calendar & Travel: Managing a highly dynamic calendar, appointments, and travel arrangements (domestic/international).
- Inbox Management: Monitoring and responding to high-volume emails with tact and speed.
- Communications: Writing and editing professional communications, donor letters, reports, and internal updates.
- Logistics & Events: Booking accommodations, handling logistics, coordinating with vendors, and managing events.
- Stakeholder Liaison: Liaising with stakeholders, contractors, VIPs, and internal departments.
- Task Organization: Translating voice memos and scattered requests into organized, actionable to-do lists.
- Problem-Solving: Solving problems under pressure and adjusting plans on the fly.
- Discretion: Maintaining confidential information with extreme discretion.
- Project Support: Assisting with the management of ongoing projects, including facilities or construction logistics.
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What We’re Looking For
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- Experience: 7+ years supporting a C-level executive in a demanding, fast-paced environment.
- Core Skills: Strong experience managing inboxes, calendars, travel, and multi-threaded priorities.
- Communication: Strong written and verbal communication skills—able to represent the Founder with clarity and polish.
- Adaptability: Proven ability to juggle urgent tasks, shifting timelines, and confidential material.
- Proactivity: Self-starter who anticipates needs and works proactively with minimal direction and excellent follow-through.
- Technical Savvy: Proficiency in Apple OS, Microsoft Office, Google Suite, DocuSign, and similar tools; fast learner on new platforms.
- Availability: Willing and able to travel infrequently at short notice, valid driver’s license, and full-time, on-site availability.
- Environment Alignment: A love of dogs, and comfort working in a unique, animal-filled environment.
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This Role Is NOT for You If:
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- You require a strict 9–5 schedule.
- You get overwhelmed easily or dislike unpredictability.
- You prefer a quiet desk job with limited interaction.
- You need hand-holding or hate dogs (seriously, don’t apply).
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What We Offer
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- A flexible, mission-driven work environment where you can grow and thrive.
- The chance to make a meaningful difference every day and save dogs' lives.
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Benefits & Perks
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- 401(k) / Retirement plan
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Paid time off
- Ability to bring your dog to work with you
- Employee discount on dog boarding, dog training, dog food, and vet bills
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