Job Description
Job DescriptionWe are looking for a welcoming and organized Front Desk Coordinator to support daily office operations for a non-profit organization in Salinas, California. This is a Contract position with ongoing duration and potential for long-term consideration, though continued employment is not guaranteed. The person in this role will serve as the first point of contact for visitors, callers, and staff while helping the office run smoothly through strong administrative support and dependable communication.
Responsibilities:
• Greet guests, employees, and community visitors in a courteous and attentive manner and create a positive first impression at the front desk.
• Manage a multi-line phone system by answering, directing, and screening incoming calls with accuracy and courtesy.
• Provide day-to-day administrative support, including handling general inquiries, routing messages, and assisting with office coordination tasks.
• Use Microsoft Word and Excel to prepare documents, track information, and maintain organized records.
• Monitor the reception area to ensure it remains orderly, presentable, and ready for visitors throughout the workday.
• Support internal teams with clerical tasks and help keep front office processes efficient and responsive.
• Communicate clearly with a diverse range of visitors and callers; bilingual support is valued when available.
• Take initiative in identifying front desk needs and resolving routine issues independently in a fast-paced office setting.
• At least 3 years of experience in front desk, reception, or administrative support roles.
• FLUENT IN SPANISH REQUIRED
• Proficiency with Microsoft Office, especially Word and Excel.
• Strong interpersonal skills with a friendly, detail-oriented, and service-oriented approach.
• Ability to work independently, stay organized, and take initiative without constant direction.
• Comfortable working in an office environment as the primary point of contact for incoming visitors.