Job Description
Job Description
OFFICE SUPPORT SPECIALIST
Ziemer, Stayman, Weitzel & Shoulders, LLP
Evansville, Indiana | Full-Time | On-Site
Ziemer, Stayman, Weitzel & Shoulders, LLP is seeking a dependable, organized Office Support Specialist to assist with the firm’s administrative, billing, and general office operations.
This is a full-time position consisting of approximately 80% administrative support and 20% reception responsibilities. The position works closely with firm management and staff and requires someone who is detail-oriented, comfortable working with numbers, and able to manage multiple responsibilities.
Key Responsibilities
• Assist with billing, expense entry, accounts payable, and related financial records.
• Maintain spreadsheets and assist with credit card reconciliations and reporting.
• Provide administrative support to the Chief Operating Officer, including correspondence, scheduling, and document preparation.
• Assist with employee onboarding, benefits enrollment, and other HR administrative tasks.
• Provide administrative support to the firm’s Small Claims team as needed.
• Provide reception coverage, primarily on Fridays.
• Assist with mail distribution, office errands, and miscellaneous administrative projects.
Qualifications
• Prior administrative or office support experience desired.
• Strong organizational skills and attention to detail.
• Comfortable working with numbers and spreadsheets.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Good communication and interpersonal skills.
• Ability to handle confidential information and manage multiple responsibilities.
Experience in a law firm or with legal billing software is helpful but not required.
Benefits
The firm offers a benefits package that includes:
• Health insurance
• 401(k) retirement plan
• Life insurance
• Paid vacation
Ziemer, Stayman, Weitzel & Shoulders, LLP is an equal opportunity employer.