Temporary Finance & Administrative Services Assistant

Job Description

Job DescriptionThis is a temporary position, expected to last approximately 3-6 months. This position is scheduled Monday – Friday, with 8-hour workdays. Some flexibility in the schedule may be available based on business needs. GENERAL DESCRIPTION OF POSITIONUnder the routine supervision of the Director of Finance and Administrative Services, performs a variety of secretarial and departmental administrative functions such as typing, PC/word processing, recordkeeping, filing, etc. Requires some judgment in applying well-established procedures and methods, such as completing detailed forms, recording complex data, and performing routine typing. ESSENTIAL DUTIES AND RESPONSIBILITIEsProduces a variety of documents on the PC including the following:Spreadsheets and graphsFormsMinutesPurchasing transactionsAssists with administration of the Procurement Card Program. Tasks include assisting employees with issues, processing reports, and communicating with bank support staff.Processes employee expense reports every month, matching receipts and solving any issues that may arise, e.g., tax charged in error, missing receipts, processing reports, etc.Maintains documents and all Department of Finance and Accounting contractsOrders supplies, performs routine maintenance, and places service calls for department copiers.Performs receptionist duties for the Finance Department, answering calls and distributing messages as required.Scans documents electronically for the Finance DepartmentRuns errands for the Finance Department and makes bank deposits.Assists with other departmental tasks as required.Perform any other related duties as required or assigned. ADDITIONAL INFORMATIONQUALIFICATIONSKnowledge and AbilitiesUp to 18 months of education and training beyond the high school level. Strong word processing skills and the ability to use a variety of office equipment such as calculators, copiers, fax machine, computer, microsoft office, spreadsheets etc. Good telephone and communication skills. Valid driver's license.ExperienceSix to twelve months administrative experience including typing, filing, computer/data entry, recordkeeping, etc.

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