Paralegal / Administrative Assistant

Job Description

Job Description

Job Title: Probate Paralegal / Legal Assistant

Location: Mexico, MO

Job Type: Full-Time

Pay: $19.00+ / hour (Commensurate with experience & education)

About Our Firm

We are an established, 6-attorney general practice law firm in Mexico, Missouri, backed by an exceptional support staff. Our practice covers probate, litigation, estate planning, transactional work, and business organization. We pride ourselves on delivering top-tier legal services to our community while maintaining a collaborative, supportive, and professional work culture.

Position Overview

We are seeking an organized, detail-oriented Paralegal / Legal Assistant to support our attorneys in day-to-day office operations, client management, and probate case administration.

Whether you are an experienced legal assistant or a detail-oriented professional with a strong background in administrative work, accounting, or bookkeeping, we encourage you to apply. We are looking for someone who is flexible, proactive, and committed to high-quality work.

Key Responsibilities

• Probate & Legal Support: Draft correspondence, probate documents, affidavits, and legal pleadings.
• Client Interaction: Greet clients, answer incoming calls, and maintain clear, compassionate, and professional communication while upholding strict confidentiality.
• Document Management & Dictation: Transcribe legal dictation, type reports, format documents using Microsoft Word, and manage electronic and physical client files.
• Administrative Operations: Maintain attorney calendars, track court deadlines, perform general office duties (filing, copying, mail handling), and assist with day-to-day case workflow.

Qualifications & Skills

• Required: Proficiency in Microsoft Word and strong general computer skills.
• Required: Excellent written and verbal communication skills with sharp attention to detail.
• Required: Exceptional organizational and multi-tasking abilities in a fast-paced environment.
• Preferred: Prior experience as a paralegal, legal assistant, bookkeeper, accountant, or administrative professional.
• Preferred: Experience transcribing audio/dictation.

Compensation & Benefits

• Starting Pay: Starting at $19.00/hour (higher rates offered depending on relevant experience, paralegal certification, or specialized skills).
• Health insurance.
• PTO/paid holidays.
• Retirement plans with employer match.