Refurbishment & Logistics Coordinator

Published: 6/14/2022

Job Description

Mobile Air & Power Rentals is seeking a highly organized and driven Refurbishment & Logistics Coordinator to oversee the coordination of refurbishment projects for our nationwide rental fleet while supporting transportation and logistics operations.

This position plays a critical role in maximizing fleet availability, improving asset reliability, and ensuring equipment is refurbished efficiently and returned to service quickly. The ideal candidate thrives in a fast-paced environment, enjoys coordinating multiple projects simultaneously, and has experience working with operations, service teams, vendors, and logistics partners.

This position is primarily remote (approximately 80–90%) with occasional travel to branch locations, vendor facilities, and project sites as business needs require.

What You'll Do

Develop, implement, and manage a centralized refurbishment program for large rental assets including:
- Chillers
- Air Conditioners
- Heaters
- Generators
- Ancillary support equipment
Establish refurbishment priorities, project schedules, and backlog management.
Serve as the primary point of contact for refurbishment requests across all branch locations.
Develop and maintain standardized processes for submitting refurbishment requests, including photos, equipment details, and supporting documentation.
Coordinate refurbishment activities between branch operations, service teams, manufacturers, vendors, and third-party repair facilities.
Monitor refurbishment progress, project costs, timelines, and equipment availability.
Maintain accurate records and reporting throughout each refurbishment project.
Prepare and distribute monthly fleet refurbishment reports and performance updates.
Partner with Operations leadership to establish fleet standards and refurbishment priorities.
Support continuous improvement initiatives that enhance fleet lifecycle management, reliability, and operational efficiency.
Coordinate equipment transportation between branches, customer sites, vendors, and refurbishment facilities.
Assist the Logistics and Service Operations teams during periods of high demand by coordinating freight shipments and preparing Bills of Lading (BOLs).
Build strong working relationships across Operations, Fleet, Service, and Logistics teams to ensure successful project execution.

Qualifications

Associate degree in Business, Logistics, Supply Chain, Operations Management, or a related field preferred, or an equivalent combination of education and experience.
Previous experience in logistics, fleet operations, equipment coordination, rental operations, service operations, or project coordination preferred.
Experience working with heavy equipment, industrial equipment, HVAC, power generation, construction, or rental equipment is highly desirable.
Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Strong analytical and problem-solving abilities.
Detail-oriented with excellent follow-through.
Ability to work independently while collaborating effectively across multiple departments.
Proficient with Microsoft Office (Excel, Word, Outlook) and ERP systems.
Comfortable learning new software and technology platforms.

Preferred Skills

Knowledge of fleet lifecycle management.
Experience coordinating transportation and freight.
Understanding of equipment maintenance and refurbishment processes.
Experience working with vendors and third-party service providers.