Job Description
Job Description
The Administrative Assistant/Receptionist plays a crucial role in ensuring smooth office operations by managing reception duties, scheduling, data entry, and customer service within a collaborative team environment. Reporting to multiple department heads, this role supports various departments with essential office functions, maintaining organized records and facilitating communication during regular business hours with flexible scheduling. Minimal travel is required.
Responsibilities
- Manage front desk reception and greet visitors professionally
- Coordinate scheduling and appointment management for multiple departments
- Perform accurate and timely data entry and document preparation
- Handle phone calls, customer inquiries, and provide excellent customer service
- Manage incoming and outgoing mail and correspondence
- Maintain organized record keeping and office filing systems
- Provide administrative support to various departments as needed
Preferred Qualifications
- 3+ years of experience in administrative support roles
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite
- Strong data entry skills and attention to detail
- Excellent time management and multitasking abilities
- Effective communication and customer service skills
- Well-developed organization and reception capabilities