Job Description
Job Description
We are looking for an Administrative Assistant/Executive Assistant to support daily office operations in San Luis Obispo, California. This Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and maintaining accurate records. The person in this role will help create a smooth front-office experience while providing dependable support across routine clerical and communication tasks.
Responsibilities:
• Manage day-to-day administrative activities to keep office operations efficient and well organized.
• Respond to incoming phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.
• Welcome visitors and provide front-desk support to ensure a positive and orderly office environment.
• Enter, update, and maintain information in company records with a strong focus on accuracy and completeness.
• Prepare, organize, and file documents so that materials are easy to access when needed.
• Assist with general office coordination, including scheduling, correspondence, and routine clerical tasks.
• Support communication with Spanish-speaking callers or visitors when needed to help facilitate clear interactions.
• Experience providing administrative support in an office setting.
• Ability to handle inbound calls with professionalism and strong customer service skills.
• Proficiency in data entry with close attention to detail and accuracy.
• Comfortable performing receptionist and front-desk responsibilities.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Ability to communicate clearly in both English and Spanish.
• Familiarity with general office procedures, document handling, and administrative workflows.