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Finance Specialist The Finance Specialist will support the day-to-day financial operations of the Franklin County Community Development Corporation. Tasks include bookkeeping, accounts payable/receivable, payroll, and grant reporting assistance. This role includes general administrative and client engagement tasks to keep our office running smoothly and to serve entrepreneurs in our community. Full time position 3-5 Years of experience. Salary range: $65,000-$70,000 Required skills: Accounting experience, Quickbooks, Financial experience-general, Accounts Payable, Accounts Receivable Please note: instructions to apply are at fccdc.org/careers. Send a resume and cover letter to <a href="mailto:resumes@fccdc.org" target="_blank">resumes@fccdc.org</a>. We will only consider applications sent to this address.

Finance Specialist

Susquehanna Printing Company is seeking an experienced Sales Account Manager to take the lead in driving new business and growing existing client relationships. You’ll work closely with our internal teams—Sales Support, Logistics, Operations, and Finance—to develop smart strategies that fuel long-term success. We’re looking for someone who knows the world of offset printing inside and out—and comes with a strong portfolio of existing clientele. If you’re ready to hit the ground running and thrive in a fast-paced, team-oriented environment, let’s talk!
 &nbsp;
Why work with us?
We believe our people are our greatest asset and the driving force behind our success. That’s why we’re committed to attracting and retaining individuals who are bright, curious, adaptable, and energetic—ensuring continued growth and innovation well into the future.
 &nbsp;
About Us:
Susquehanna Printing is part of a long tradition of printing in Lancaster County, beginning in the mid-1860s. Our long-standing expertise in printing continues to this day, as Susquehanna Printing produces the daily LNP newspaper and four local weekly newspapers, plus tabloids, books, and periodicals for businesses throughout the mid-Atlantic region. Susquehanna Printing is part of Steinman Communications.
 &nbsp;
Susquehanna Printing has expanded its business to include state-of-the-art solutions for scheduling, layout, digital printing, inserting, binding, direct mail, and quality control.
Susquehanna Printing is conveniently located right off the Greenfield exit on Route 30. There is access to countless shops and restaurants within minutes and easy access to major cities in the Central PA area such as Philadelphia, Baltimore and Washington D.C. &nbsp;
 &nbsp;
Sales Account Manager Essential Job Functions (Full Description):
<ul>
<li>Maintain a continual focus on safety and injury prevention for self and co-workers, immediately addressing or bringing to management any unsafe conditions that are identified.</li>
<li>Thorough understanding of customer requirements, expectations, and schedules.</li>
<li>Thorough understanding of SPC’s production capabilities for digital printing, offset printing, finishing, mailing, and logistics.</li>
<li>Thorough technical and commercial print industry expertise.</li>
<li>Thorough industry and market knowledge and insight to include key competitors, key partnerships, prospective customers, and market pricing for all print formats&nbsp;</li>
<li>Seek and obtain new business based on SPC’s operational and logistical capabilities to include but not limited to digital printing, mail services, printing, and finishing/bindery.</li>
<li>Obtain detailed and accurate job specs for all new jobs, for completion of capability review, capacity review, and quoting.</li>
<li>Complete capability and capacity review with operational leadership (Pre-press, Press, Post-press) for all new prospective jobs.</li>
<li>Work directly with Finance team to generate costing and quotations for new business.</li>
<li>Work with Finance team to complete credit check on all new clients.</li>
<li>Document and communicate new job quotations to prospective clients.</li>
<li>Knowledge and understanding of SPC’s profitability- costs vs. customer pricing for each account.</li>
<li>Monitor quality of jobs running on press and in post-press, communicating any necessary adjustments or issues to operational staff.</li>
<li>Manage needs, concerns, and expectations of all customers.</li>
<li>Document and communicate price increases or adjustments to customers and Finance.</li>
<li>Provide Internal Sales and Finance with pricing lists for accurate billing, and verify accuracy of billing documents.</li>
<li>Resolve customer billing disputes.</li>
</ul>
<h3>Requirements</h3>
What are we looking for?
 &nbsp;
<ul>
<li>Undergraduate degree in Sales, Marketing, Business Management, or other related major, or a technical degree in a related field</li>
<li>Minimum 5 years of sales experience in the offset printing industry</li>
<li>Current clientele portfolio</li>
<li>Strong communication skills, both written and verbal.</li>
<li>Strong financial acumen</li>
<li>Ability to work both independently and in a team environment&nbsp;</li>
</ul>
 &nbsp;
As a team member at Susquehanna Printing Company you’ll enjoy:
<ul>
<li>4 weeks PTO to start (pro-rated for first year)</li>
<li>Paid Holidays</li>
<li>Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance</li>
<li>401(k) with Company Match</li>
<li>Wellness program</li>
<li>Employee Assistance Program</li>
<li>Parental leave program</li>
</ul>
For a full list of all positions available please visit our career page: <a href="http://www.steinmancommunications.com/careers" target="_blank">www.steinmancommunications.com/careers</a>&nbsp;
STN24

Steinman Communications

Susquehanna Printing Company- Sales Account Manager

Learning, Engagement, and Development Services (LEADS) at SUNY Buffalo State is seeking to hire a Training and Development Specialist in New York City to provide training, technical assistance, and other activities as requested to support the NYS OTDA initiatives related to training its field-based staff. This includes assisting the Department of Social Services district staff and Human Resource Administration staff at various locations with one-on-one training, overview, classroom instruction, and preparation of written training documentation.
This opportunity includes an excellent benefit package and is grant-supported by the SUNY Buffalo State Sponsored Programs Office/Research Foundation. We are an Equal Opportunity Employer.
One position open until filled.
To view the full job description, and to apply, please visit:
<a href="https://www.rfhiring.com/jobDesc.asp?JobID=251" target="_blank">https://www.rfhiring.com/jobDesc.asp?JobID=251</a>
The Research Foundation (RF) is not an agency or instrumentality of the State of New York. Employees of the RF are not state employees, do not participate in any state retirement system and do not receive state fringe benefits. The RF operates under a contract with The State University of New York and receives no directly appropriated state funding.

Learning, Engagement, and Development Services (LEADS) at SUNY Buffalo State

Training and Development Specialist

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose – the relentless pursuit of a world that works better for people – we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI.

Inviting applications for the role of Principal Consultant, Business Intelligence – I.
Skills – Genpact LLC seeks Principal Consultant, Business Intelligence – I (multiple positions) in New York, NY to be responsible for the design, development, testing, optimization, and maintenance of the full range of Business Intelligence (BI) reporting solutions, including the analysis, design, development, and deployment of business intelligence data models, dashboards, reports, and subject areas. Collaborate with the architecture and data analyst team to understand the business requirement and translating them into data models. Prepare and maintain and publish data model diagrams, dictionaries, scripts and metadata files in accordance with project methodology and collaboration guidelines. Implement, test, and maintain logical and physical models for reporting and analytical databases and tune reports, loaders, table design, indexes, and stored procedures to deliver required performance. Facilitate the development of a corporate data policy that outlines the appropriate data stewardship and data audit requirements, as well as the service-level agreements, to support the appropriate quality and use of information in business and IT processes. Design and develop complex SQL queries, PL/SQL stored procedures, functions tables, views and ETL packages in support of large management reporting requirements using Oracle Databases. Plan and define data architectural standards for data marts and enterprise data warehousing. Employ new software technologies consistent with support requirements. Create technical programming specifications from business documents, create internal program documentation, and participate in code reviews as both a reviewer and as one being reviewed. Develop and maintain ETL processes that meet project-specific business and technical requirements and those of the overall enterprise data warehouse data integration portfolio. Develop BI reports and dashboards utilizing industry best practices and UI standards. Guide and mentor organization with best practices in report and dashboard design and development. Assist in the ongoing development of technical best practices for data movement, data quality, data cleansing, and other ETL-related activities. Create automated processes to validate and translate data into our in-house data warehouses. Review requirements and data models and translate into ETL design processes that effectively populate data warehouse and data mart tables. Responsible for Data Warehouse implementation, Oracle Database Management, Performance Optimization and development of RPD, Report, and Dashboards. Employ industry standard tools and technologies, such as the Oracle Business Intelligence Enterprise Edition (OBIEE) Suite (OBI Server, Dashboard, Answers, Analytics); Solaris and Linux environments; Windows administration; Oracle SQL, PL/SQL, UNIX, shell scripting, Qlikview, Informatica Powercenter, SAP Business Objects.
Education – Position requires a Bachelor's degree in an Engineering (all), Computer Science, Information Technology, Computer Information Systems, Business Administration, or related field and 5 years of progressively responsible post-Bachelor’s experience in the job offered or related occupation. Foreign degree equivalents are acceptable. Position headquartered in New York, NY with placement at project sites nationally within the United States with approximately 15% of travel required. $170,373 to $178,891 per year.
Please send resume and cover letter to:
<a href="mailto:Talent.Recruitment@genpact.com" target="_blank">Talent.Recruitment@genpact.com</a>
Indicate job code “GPCBII0325” when applying.
* Los Angeles, California based candidates are not eligible for this role.&nbsp;
Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. For more information, visit <a href="http://www.genpact.com" target="_blank">www.genpact.com</a>. Follow us on Twitter, Facebook, LinkedIn, and YouTube.
Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training. &nbsp;

Principal Consultant, Business Intelligence - I (Multiple Positions)

<h3>Job Description</h3>
Job Description
Position Summary:
Assist with administrative and office functions, including but not limited to answering and directing phone calls, mail collection and distribution, record-keeping, file and data management (paper and electronic). The Administrative Assistant will help direct visitors and customers, order supplies, and perform housekeeping and cleaning of office and visitor areas; provide assistance in other areas or departments as instructed and necessary.
Essential Job Duties and Responsibilities:
· Answer a multi-line telephone system, direct or transfer calls, or take messages.
· Greet visitors and customers and direct them to the appropriate person or department.
· Create, organize, and maintain file and record-keeping using both paper and electronic methods.
· Retrieve and distribute mail daily. Gather and/or prepare outgoing mail and packages.
· Photocopy, scan, facsimile papers or documents.
· Deposit cash receipts daily through remote scanning.
· Appropriately handle sensitive and confidential information.
· Maintain office supply request lists and order supplies, as necessary.
· Clean and maintain office and visitor areas.
Minimum Qualifications (Experience, Skills, and Education):
<ul>
<li>High School diploma or equivalent preferred.</li>
<li>Professional appearance and pleasant demeanor.</li>
<li>Ability to work independently with minimum instruction.</li>
<li>Intermediate use of a computer using a Windows-based operating system.</li>
<li>Intermediate knowledge of MS Office (Outlook, Word, Excel, PowerPoint); MS D365 experience preferred.</li>
<li>Maintain high level of data entry accuracy, and accurate and legible written records and documentation.</li>
<li>Keep records and information confidential; secure sensitive information to prevent misuse.</li>
<li>Strong organization skills and attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Works well under time constraints and deadlines.</li>
<li>Knowledge of the operation of standard office equipment – facsimile, copier / scanner, telephone system.</li>
<li>Knowledge of the English language, including correct grammar, and the spelling and meaning of words.</li>
<li>General knowledge of business practices, and customer service principles. </li>
<li>Have or can obtain a valid driver’s license; must be insurable.</li>
</ul>
Physical Requirements and Working Conditions:
Normal, climate-controlled office environment. Extensive periods of sitting, using a computer, typing with a keyboard, and using a mouse. Occasional lifting of up to 10 pounds. Occasional movement indoors and outdoors that may involve uneven terrain. Frequent use of senses: sight, sound, touch, and speech. Monday – Friday 8:00 a.m. to 5:00 p.m. for full-time; hours and days of work may vary for part-time.
Additional Requirements:
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by an Administrative Assistant and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Administrative Assistant 
At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.
We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
Compensation: $14 per hour 
Job Type: Full-Time 
Location: Garden of Memories located in Metairie, Louisiana. 
Qualifications
<ul>
<li>
High School Diploma or equivalent.
</li>
<li>
2+ years of administrative or accounting experience.
</li>
<li>
High degree of overall computer proficiency.
</li>
<li>
High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) &amp; Google Docs.
</li>
<li>
Proficiency with multi-line phone systems and general office equipment; and
</li>
<li>
Working knowledge of basic accounting principles
</li>
</ul>
Job Duties
<ul>
<li>
Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
</li>
<li>
Greets and escorts all visitors and their guests.
</li>
<li>
Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
</li>
<li>
Schedules appointments for the business.
</li>
<li>
Composes and types of correspondence as needed.
</li>
<li>
Compiles and reports on statistical data as required by the business or Managing Partner.
</li>
<li>
Inputs data into CFSS system accurately, completely, and timely.
</li>
<li>
Assists client families with processing necessary paperwork and scheduling appointments.
</li>
<li>
Receives and records payments from client families.
</li>
<li>
Updates and maintains files and related systems for the business.
</li>
<li>
Serves as business timekeeper and maintains local employee files.
</li>
<li>
Coordinates and maintains office supplies and equipment.
</li>
<li>
Serves as a backup in other administrative functions as needs dictate; and
</li>
<li>
Other duties as assigned.
</li>
</ul>
Benefits:
<ul>
<li>
401(k)
</li>
<li>
Dental insurance
</li>
<li>
Employee assistance program
</li>
<li>
Employee discount
</li>
<li>
Flexible spending account
</li>
<li>
Health insurance
</li>
<li>
Health savings account
</li>
<li>
Paid time off
</li>
<li>
Vision insurance
</li>
</ul>

<h3>Job Description</h3>
Job Description
Naturescape is seeking to hire a full-time Sales &amp; Customer Service Administrative Assistant to provide support at our Lombard, IL branch. Would you like to work with a stable, family-owned business? Would you like to be a valued, respected, and long-term member of a close-knit team? If so, look no further!
BENEFITS AT A GLANCE:
<ul>
<li>Starting at $19+/hr, with opportunities for weekly incentives</li>
<li>No experience necessary, training from a company that cares and wants you to be successful</li>
<li>Generous benefits: health, dental, vision, and supplemental insurance &amp; HRA, up to 3 weeks of PTO and holidays in the first year of employment, employee discounts</li>
<li>401K with unheard of - 200% company match up to 6% - vested immediately</li>
<li>Typical annual raises and yearly bonuses </li>
<li>Advancement opportunities</li>
</ul>
A DAY IN THE LIFE OF A SALES AND CUSTOMER SERVICE ADMINISTRATIVE ASSISTANT 
Do you have a passion for customer service and sales? Would you enjoy making a positive difference in the lives of our customers? Would you enjoy being a crucial part of a branch that strives to grow by providing phenomenal service to each one of our customers? Your responsibilities would include: 
<ul>
<li>Customer Interaction &amp; Sales: Help customers with incoming questions and concerns over the phone and email using solutions-oriented and caring communication. You'll also contact current and interested customers to establish long-term relationships. You'll look for opportunities to use our services to satisfy customers' needs and desires. Primarily in the winter months, you will make phone calls to our customers to ensure they are signed up for upcoming services.</li>
<li>Branch Administrative Support: Supporting the growth of the branch and assisting the branch manager will be the core of your administrative responsibilities. Your attention to detail will shine by accurately entering, updating, and organizing customer data into our customer management software. Generating customer reports, processing customer payments, and making bank deposits will be part of your daily routine. </li>
<li>Route Scheduling: Schedule routes for our specialists to maximize efficiency and quality of service to our customers.</li>
</ul>
You don't need to know everything about lawn care or the above topics, but having proficient typing skills will be helpful. If you've had previous experience as a Customer Service Representative or Sales Associate, those skills may help you excel quickly in this role. We are excited to teach you everything you need to know to be successful, as long as you are open to learning and growing with us. That being said if you've had previous experience as a Office Assistant, Receptionist, or Clerical Administrator then this position might be a good fit for you. 
Apply at Naturescape to have an opportunity to create a sanctuary for our customers where they will enjoy their beautiful lawn and landscape. 
ABOUT NATURESCAPE
Naturescape is a family-owned company that is 100% committed to making our customers happy with our lawn and landscape care. Since our humble beginnings in Appleton, WI in 1986, we have been committed to providing the highest quality service, guaranteeing satisfaction, and offering very affordable prices. Because of these continued commitments, we have grown and now have 41 locations around the Midwest and South.
We know that we owe this success to our outstanding team. We care about employee satisfaction and want you to love your job. Here at Naturescape, we have a team culture where management is always willing to train and take the time to help.
For the benefit of our employees, customers, and anyone who interacts with Naturescape, we are proud to be a drug-free workplace and provide safe and healthy working conditions at all of our branches.
HERE'S WHAT OUR EMPLOYEES LOVE ABOUT WORKING AT NATURESCAPE
"Management is team-oriented and genuinely interested in employees, team environment is positively reinforced and overall a great place to be."
"Everyone has made an effort in training me. People actually care about me and my family, along with things we are involved in."
"Naturescape is an awesome company to work for . . . very generous and have always been very caring and understanding. I am happy to have chosen Naturescape for my career."
ARE YOU READY TO JOIN OUR TEAM?
Please fill out our initial 3-minute, mobile-friendly application so you can begin your journey towards an exciting and rewarding new career with Naturescape. We look forward to meeting you!
Come Grow With Us!
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job DescriptionOffice Assistant Job Description The Office Assistant performs all office administrative tasks related to customer calls, job management, tracking, and customer satisfaction activities. They will have additional general office responsibilities such as: drafting correspondence, filing, and creating reports. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. There are multiple training and development programs available to all employees, which can lead to receiving industry certifications! If you thrive in a dynamic and fast-paced environment, while possessing the ability to adapt to changing priorities, we invite you to apply for this exciting opportunity today! Primary Roles and Responsibilities 
<ul>
<li>Receive, enter calls and beacon properties</li>
<li>Perform excellent customer service</li>
<li>Receive general phone calls and greet visitors</li>
<li>Prepare job folders</li>
<li>Perform weekly customer call backs</li>
<li>Prepare written correspondence with customers</li>
<li>Assist marketing department with CE class promotions/registrations, general marketing projects</li>
</ul>
 Required Qualifications 
<ul>
<li>Typically, two or more years of administrative or office-related experience</li>
<li>Excellent verbal and written communication skills</li>
<li>Polite, confident, and excellent customer service skills, including listening and questioning skills</li>
<li>Ability to remain calm and professional during tense or stressful situations</li>
<li>Excellent organizational skills and strong attention to detail</li>
<li>Capability to work in a fast-paced, team-oriented office environment</li>
<li>Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)</li>
</ul>
 Desired Qualifications 
<ul>
<li>Customer service experience, quality assurance</li>
<li>Experience providing admin support in cleaning, restoration, or construction service industry</li>
<li>Ability to multi-task</li>
</ul>
 Formal Education/Training 
<ul>
<li>Minimum of high school diploma or equivalent</li>
</ul>
Physical and Work Environment Requirements This is a largely sedentary role in an office environment. This is not a remote position. Normal Working Hours, Additional Working Hours and Travel Requirements This is a full-time position working 7:00 a.m. - 4:00 p.m., Monday through Friday. This position may require longer hours, and some flexibility in hours may be needed dependent upon the business needs. There is some flexibility with start/end times. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

<h3>Job Description</h3>
Job Description
At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.
The ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment.
Responsibilities include:
<ul>
<li>Providing administrative support to the management team</li>
<li>Answering phone calls and directing them to the appropriate department</li>
<li>Greeting/Directing office visitors</li>
<li>Accounts payable processing</li>
<li>Responding to emails and other correspondence</li>
<li>Organizing and scheduling travel arrangements for out-of-town workers</li>
<li>Maintaining office supplies</li>
<li>Assisting with document preparation and filing</li>
<li>Performing data entry and maintaining databases</li>
<li>Other general administrative duties as assigned</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent</li>
<li>1-2 years of experience in an administrative role</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Strong written and verbal communication skills</li>
<li>Ability to multitask and prioritize tasks</li>
<li>Attention to detail and accuracy</li>
<li>Ability to maintain confidentiality</li>
</ul>
Requirements
<ul>
<li>High school diploma or equivalent</li>
<li>1-2 years of administrative experience</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Strong communication and organizational skills</li>
<li>Ability to multitask and prioritize tasks</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant Department: Deposit Operations Reports To: Vice President - Consumer Lending Status: Non-Exempt Salary Range: $35,500 - $44,275 ($17.00 /hour - $21.28 /hour) Who We Are At Timberline Bank, our people are our most valuable asset. We seek qualified employees who enjoy people, are innovative, and who are eager to learn. We, in return, provide opportunities for personal advancement and professional growth. The driving force behind our dedication to providing a "Better, Faster, Easier. -Always." experience is the Timberline Team. From the moment you enter the building, we greet you as a person, not an account number-our belief in the value of exceeding customers' high expectations is what makes Timberline Bank a bank here for our community. Our commitment has been and always will be to provide high-quality personalized customer service. With the Timberline personal touch, the level of customer support is unparalleled. We want to support you and your financial well-being, whether through your personal or commercial needs. Each customer contributes to the success of our small business. TO US, IT IS PERSONAL.
What We Value At Timberline Bank, the core of our culture is in the following values. We believe heavily in fulfilling each one of these to the highest degree. Our culture is the foundation of who we are as a team, and as a business.
<ol>
<li>Exceeding Customers' High Expectations</li>
<li>Empowering a Dedicated Team</li>
<li>Having Fun While Winning</li>
<li>Passionate About our Communities</li>
<li>Value Added Resource for our Customers (Trusted Advisor)</li>
</ol>
Position Summary The Administrative Assistant is a customer-facing, detail-oriented role responsible for managing front-of-house operations, supporting executive functions, and overseeing several key internal processes. This full-time position (8:00 AM - 5:00 PM) provides exceptional service to customers and internal staff, facilitates daily lobby operations, and ensures seamless coordination of meetings, mail handling, and vendor interactions. While this role still supports the coffee bar and customer hospitality, it includes additional administrative oversight and approval responsibilities that distinguish it from the Customer Concierge I role.
Essential Duties and Responsibilities
Customer Experience &amp; Lobby Operations
<ul>
<li>Greet and host customers upon entry, ensuring a welcoming and professional atmosphere.</li>
<li>Open the front doors at 9:00 AM daily and ensure the lobby is clean, organized, and ready for customer traffic.</li>
<li>Maintain lobby cleanliness, including checking for and removing trash and clutter throughout the day.</li>
<li>Assist with bank tours and help coordinate larger visits and meetings as needed.</li>
<li>Prepare the lobby for Monday morning meetings and monthly nonprofit hosting.</li>
<li>Accept legal documents such as garnishments or warrants and deliver to Risk Management.</li>
</ul>
Administrative Coordination &amp; Communication
<ul>
<li>Sort and deliver incoming mail and manage return mail distribution.</li>
<li>Scan invoices and route to appropriate departments, including Accounts Payable and other branches.</li>
<li>Coordinate and facilitate FedEx deliveries and invoice processing.</li>
<li>Review and approve internal room reservations; for external community room bookings, confirm availability and coordinate logistics with appropriate departments.</li>
<li>Maintain and update the Outlook calendar for the boardroom, community room, and roof terrace.</li>
<li>Assist with executive management meetings by preparing rooms, setting up catering, and ensuring materials are in place.</li>
<li>Accept and coordinate with Marketing Team for orders of branded promotional items (e.g., water bottles, custom sleeves).</li>
<li>Serve as a backup for Customer Concierge I as needed</li>
<li>Other duties as assigned.</li>
</ul>
Coffee Bar Support &amp; Event Oversight
<ul>
<li>Assist with daily coffee bar coverage, maintaining quality service and presentation.</li>
<li>Approve and place orders for coffee bar supplies and monitor inventory levels for 1st floor.</li>
<li>Coordinate the monthly Coffee of the Month feature: approve flavor selection, manage inventory, and ensure marketing materials are displayed.</li>
<li>Host and coordinate monthly nonprofit guests: send invites, order supplies, greet representatives, and help serve coffee to customers.</li>
<li>Execute monthly coffee bar signage updates and collateral changes (e.g., donation box, flyers, tabletop furs).</li>
<li>Plan and facilitate monthly work anniversary and birthday breakfasts, including games or bonding activities.</li>
<li>Ensure VRC shred bins are emptied monthly and schedule shred days as needed.</li>
<li>Coordinate quarterly orders of Kids Corner toys and ensure the area remains well-stocked and clean.</li>
<li>Support marketing and executive team in planning and facilitating large donation presentations, gifts, or flower deliveries to customers or community members.</li>
</ul>
Physical Requirements &amp; Job Expectations
<ul>
<li>Spanish-speaking candidates will be given priority consideration.</li>
<li>Fast-paced, hands-on role requiring the ability to stand, walk, and move quickly between locations within the branch. Ability to lift and carry heavy items, including containers weighing up to 30 pounds (e.g., gallon-sized milk containers and coffee supplies).</li>
<li>Ability to work efficiently under pressure, particularly during busy periods when managing both customer service and operational tasks.</li>
<li>Exceptional customer service skills, with a focus on delivering a positive experience for all customers.</li>
<li>High School Diploma or equivalent.</li>
<li>Proficiency with office equipment and software (e.g., Microsoft Office Suite).</li>
</ul>
Key Competencies/Skills
<ul>
<li>Be Thorough: Ensure that work is completed thoroughly and correctly; prepare carefully for meetings and presentations.</li>
<li>Achieve Results: Complete tasks on a timely basis and based on an understanding of the priorities.</li>
<li>Establish and Maintain Personal Credibility: Consistently model behavior that is perceived as responsible, reliable, and ethical.</li>
<li>Communicate Effectively: Express oneself clearly in interactions with others, both verbally and in writing. Notice, interpret, and anticipate needs and concerns. Ensure that critical information is shared with those who should be kept informed.</li>
<li>Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.</li>
<li>Relationship Building: Ability to effectively build relationships with vendors, management, and staff.</li>
<li>Time Management: Ability to effectively utilize available time for the completion of necessary job tasks.</li>
</ul>
 
**Pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules, the salary range above represents the low and high end of the salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of the total compensation package for employees. Incentives based on Timberline Team goals may also be offered. In addition, Timberline Bank provides a variety of benefits to full time employees, including health insurance coverage, vision insurance, dental insurance, life and disability coverage, 401K plan, paid holidays and paid time off.
Equal Employer Opportunity Statement Timberline Bank prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
All job requirements in the job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested.
OUR COMPANY ADHERES TO A POLICY OF EMPLOYMENT-AT-WILL, WHICH ALLOWS EITHER PARTY TO TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.

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