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field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing records related to compliance, insurance claims, and incident reports. This role involves ensuring accurate documentation, addressing gaps in records, and assisting in the transition to a new risk management system.
Responsibilities
<ul>
<li>Organize and maintain records for compliance, insurance claims, and incident reports.</li>
<li>Ensure all documentation is accurately named, filed, and easily retrievable.</li>
<li>Identify and address gaps in documentation to ensure complete event records.</li>
<li>Support a high-volume workflow environment with varying levels of administrative needs.</li>
<li>Collaborate with Claims Manager, Claims Administrator, and Claims Analyst to triage and prioritize incoming tasks.</li>
<li>Assist in the transition to a new risk management system by supporting data quality and organization.</li>
<li>Provide administrative support for renters insurance, purchasing, and general claims processing.</li>
</ul>
Essential Skills
<ul>
<li>Proven experience (3+ years) in administrative support or record keeping, preferably in a risk, insurance, or real estate environment.</li>
<li>Strong organizational skills with a keen eye for detail and accuracy.</li>
<li>Ability to manage multiple priorities and meet deadlines in a fast-paced setting.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in Microsoft Office Suite; particularly SharePoint, Excel, and Outlook.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Experience in administrative support, data entry, and filing.</li>
<li>Familiarity with employee records management.</li>
</ul>
Work Environment
This position is onsite in Norfolk, VA, with working hours from Monday to Friday, 9am to 5pm. Our collaborative environment involves close work with operations, legal, accounting, finance, and more, providing a diverse and engaging workplace. The role offers potential for growth and may lead to permanent employment as the team transitions to a new automated system.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Norfolk,VA.
Application Deadline
This position is anticipated to close on Aug 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Oaktree Funding Corporation
Marketing Department
Administrative Specialist
Chandler, AZ (On-Site Position)
 
The Administrative Specialist is responsible for supporting daily operations, working primarily with the Marketing and Sales department, ensuring efficient workflow and consistent communication within the company. This role involves lead management, system updates, new hire coordination, webinar setup, and general administrative support. The ideal candidate is detail-oriented, organized, and able to balance multiple priorities while supporting both internal teams and external-facing initiatives. Candidates must also be comfortable being on camera, as we may use them for marketing posts and social media content.
Key Responsibilities
Lead &amp; Data Management
<ul>
<li>Answer and route inbound calls; assign, upload, and categorize leads in OptifiNow.</li>
<li>Distribute leads to Account Executives and issue daily lead reports.</li>
<li>Maintain data integrity by updating records, processing unsubscribes/re-subscribes, and merging accounts.</li>
</ul>
Employee Onboarding &amp; Support
<ul>
<li>Collect new hire documentation and ensure accurate system entry.</li>
<li>Coordinate headshots and create professional portraits for email signatures.</li>
<li>Manage and update company-wide signature templates and employee record spreadsheets.</li>
</ul>
Event &amp; Webinar Coordination
<ul>
<li>Coordinate webinars with AEs, including registration pages, practice runs, and day-of support.</li>
<li>Support Oaktree team events, activities, and videos.</li>
<li>Assist with the setup, recording, and occasional participation in social media videos.</li>
</ul>
Administrative Support
<ul>
<li>Manage updates to Linktree and other internal tools.</li>
<li>Order business cards; manage apparel order templates.</li>
<li>Oversee storage organization and reservation systems.</li>
<li>Provide audit support in collaboration with leadership.</li>
<li>Participate in social media and company videos as needed.</li>
</ul>
Qualifications
<ul>
<li>**Comfortable being on camera to participate in social media content.</li>
<li>Proficiency with Microsoft Office, CRM/lead management, recording videos and GoToWebinar.</li>
<li>Professionalism, discretion, and adaptability across diverse responsibilities.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Strong organizational and multitasking abilities.</li>
</ul>
Compensation &amp; Benefits
<ul>
<li>Competitive salary commensurate with experience.</li>
<li>Full benefits package, including medical, dental, and vision coverage.</li>
<li>401(k) with company match.</li>
<li>Paid time off, holidays, and additional wellness perks.</li>
<li>Professional growth opportunities with training and development support.</li>
<li>Collaborative and supportive team culture.</li>
</ul>
About the Company
Oaktree Funding Corporation is a leading mortgage lender with multiple divisions, including retail, wholesale, and business-purpose lending. Backed by decades of industry experience, Oaktree provides innovative loan solutions, top-tier service, and a strong culture of teamwork and growth. Our Chandler, AZ headquarters serves as the hub for collaboration, marketing, and operations. Employees benefit from a supportive environment where initiative is valued, training and tools are provided, and creativity is encouraged.

Administrative Specialist

<h3>Job Description</h3>
Job Description
shift will be a start time between 5am to 9am depending on what shift is available at the time. Start time could change in the mronings.
POSITION STARTS OUT AS A 3-6 MONTH TEMPORARY ROLE!!
Job Description:
Administrative Associate
<ul>
<li>Accurately enter maintenance work orders into the company’s work management system.</li>
<li>Review field tickets, service reports, and job logs for completeness before entry.</li>
<li>Track the status of work orders and update records as jobs are completed.</li>
</ul>
 
Qualifications
<ul>
<li>High school diploma or equivalent; additional training in office administration or data systems is preferred.</li>
<li>Previous experience in data entry or administrative support (oil &amp; gas industry experience is preferred).</li>
<li>Proficiency with Microsoft Office Suite and familiarity with maintenance management software (SAP or eMaintenance or similar) is an asset.</li>
<li>Strong attention to detail and accuracy in handling numerical and written data.</li>
<li>Excellent communication skills for working with both office staff and field personnel.</li>
<li>Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li>
</ul>
Preferred Skills
<ul>
<li>Experience handling work orders, purchase orders, or service requests.</li>
</ul>
 Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Shafter,CA.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
Position Summary:
Beth Israel Synagogue, a vibrant Orthodox congregation committed to fostering meaningful Jewish life, seeks a detail-oriented and highly organized Administrative Assistant to support the day-to-day operations of the synagogue. This individual will play a key role in ensuring smooth communication, accurate record-keeping, and efficient coordination of synagogue events, services, and programs.
This position involves coordination with vendors, oversight of basic facility needs, and offering a warm, professional welcome to members, guests, and visitors. Responsibilities include managing mailings and publications, entering donations and sponsorships, scheduling and managing the synagogue calendar, completing local errands (e.g., bank deposits), maintaining synagogue records, and supporting communications across digital and print platforms.
The ideal candidate will be proactive, dependable, and consistently demonstrate professionalism, discretion, and sensitivity in all aspects of their work—whether engaging with clergy, lay leadership, congregants, or external partners. These qualities are especially important when assisting with the synagogue’s management of three cemeteries and a funeral home, which will be part of this role’s broader administrative responsibilities.
Key Responsibilities:
<ul>
<li>Serve as the primary point of contact for phone, email, and in-person inquiries</li>
<li>Manage the synagogue calendar, including scheduling of events, services, meetings, and lifecycle occasions</li>
<li>Coordinate logistics for services, programs, classes, holidays, and events, including communication with caterers, vendors, and service providers</li>
<li>Maintain accurate synagogue records, including membership information, donation logs, lifecycle tracking, and mailing lists</li>
<li>Prepare and distribute weekly email newsletters, Shabbos sheets, flyers, monthly bulletins, and other synagogue communications</li>
<li>Maintain and update the synagogue website with current events, announcements, and resources</li>
<li>Draft correspondence and official communications on behalf of synagogue leadership</li>
<li>Process incoming and outgoing mail, including bulk mailings and general mail sorting</li>
<li>Handle local errands such as bank deposits and supply runs</li>
<li>Order and track office and ritual supplies</li>
<li>Greet and assist guests, members, and visitors; foster a welcoming and respectful environment</li>
<li>Provide administrative support to the rabbi, executive director, and board, including preparation for board meetings and annual reports</li>
<li>Assist with billing, invoicing, and dues collection in coordination with the bookkeeper</li>
<li>Support cemetery and funeral home operations through scheduling, communication with families, and administrative record-keeping</li>
<li>Assist in maintaining synagogue facilities by coordinating with maintenance staff and vendors</li>
<li>Uphold confidentiality and demonstrate sensitivity in all interactions, particularly those involving finances, lifecycle events or pastoral concerns</li>
</ul>
Qualifications:
<ul>
<li>Prior administrative or office experience, preferably in a nonprofit, communal, or faith-based setting</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational and time management abilities; able to manage multiple priorities effectively</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe; experience with synagogue management software (e.g., ShulCloud) and Canva is a plus</li>
<li>Familiarity with Orthodox Jewish practices, holidays, and community sensitivities</li>
<li>Ability to work independently and collaboratively with staff, clergy, and lay leadership</li>
<li>A professional, discreet, and welcoming demeanor in a member-facing environment</li>
</ul>
Work Hours &amp; Compensation
<ul>
<li>This is an hourly position with the potential to transition to a salaried role with associated benefits in the future.</li>
<li>The position offers flexible hours, with an expected workload of 30–40 hours per week, depending on the candidate’s efficiency, availability, and preference for part-time or full-time work.</li>
<li>The starting hourly rate is $22–$25/hour, commensurate with experience and qualifications.</li>
<li>The position includes paid time off for federal holidays.</li>
<li>Additional benefits may be considered as the role evolves.</li>
</ul>
To Apply:
Please send your resume and a brief cover letter to <a href="mailto:bethisrael@orthodoxomaha.org" target="_blank">bethisrael@orthodoxomaha.org</a>. Applications will be accepted on a rolling basis until the position is filled.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Position Summary: Riva Mental Health is seeking a compassionate and organized Administrative Assistant to support our mental health providers and ensure the smooth day-to-day operations of our clinic. The role is currently part time (20 to 30 hours per week) and expected to become full time over the next 3 to 6 months. This individual will play a critical role in coordinating care, supporting clinical staff, and providing administrative services that directly impact the quality of client care. The ideal candidate is detail-oriented and thrives in a client-focused environment. Key Responsibilities: 
<ul>
<li>Serve as the primary administrative support for the Clinic Manager</li>
<li>Answer inbound phone calls, make outbound calls, and respond to inquiries for potential clients seeking therapy</li>
<li>Schedule and manage intake appointments</li>
<li>Assist with marketing outreach and events</li>
<li>Coordinate client communication and follow-ups</li>
<li>Greet clients, check them in, and assist with intake paperwork</li>
<li>Assist with billing processes, invoicing, and payment collection</li>
<li>Support the planning and coordination of clinical team meetings and trainings</li>
<li>Assist in compliance with HIPAA and clinic policies regarding confidentiality and documentation </li>
</ul>
 Required Qualifications: 
<ul>
<li>High school diploma or equivalent required; associate degree or coursework in healthcare administration or psychology preferred</li>
<li>Strong interpersonal and communication skills</li>
<li>Proficiency in Microsoft Office or Google Suite</li>
<li>High level of discretion, empathy, and professionalism</li>
<li>Ability to manage multiple priorities in a fast-paced, client-facing environment </li>
</ul>
 Work Environment: 
<ul>
<li>Primarily on-site at Riva Mental Health in Redwood City, CA</li>
<li>Standard business hours</li>
<li>Comfortable working in a confidential, emotionally sensitive clinical setting </li>
</ul>
Compensation and Benefits: 
<ul>
<li>Salary range: [$25 to $30 hourly] based on experience</li>
<li>Benefits include:
<ul>
<li>Paid time off and holidays</li>
<li>401(k) plan</li>
<li>Wellness and professional development support </li>
</ul>
</li>
</ul>
To Apply: Please submit your resume and a brief cover letter describing your experience and interest in supporting mental health services.

<h3>Job Description</h3>
Job Description
Administrative Assistant
KEITH is looking for a Administrative Assistant&nbsp;to join our team in Orlando, FL.&nbsp; We are looking for positive individuals to fit our energetic culture.
What you'll do:
<ul>
<li>Perform&nbsp;a wide variety of clerical and administrative duties including answering phones, creating and addressing correspondence to include email, memos, letters, notifications, reports, meeting agendas, meeting minutes, and forms.</li>
<li>Review&nbsp;financial documentation (i.e.; purchase orders, invoices, etc.) to ensure accuracy, performs internal checks and balances; provides documentation for audit purposes.</li>
<li>Follow-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline.</li>
<li>Prepare&nbsp;documents/agendas for project meetings, takes and distributes meeting minutes.</li>
<li>Maintain&nbsp;confidentiality of all client, partner, personnel and research matters.</li>
</ul>
What you'll need:
<ul>
<li>A positive attitude and willingness to learn</li>
<li>Experience working in a fast-paced environment</li>
<li>Proficiency with software, such as Microsoft Office (Word, Excel, Outlook)</li>
<li>Great communication skills, both written and verbal, to effectively communicate with all clients and employees</li>
<li>Ability to prioritize&nbsp;multiple tasks, while maintaining attention to detail</li>
<li>Must be able to pass a drug and background screening</li>
</ul>
We offer competitive benefits, including: 
<ul>
<li>100% PAID Medical, Dental, and Vision</li>
<li>Employer matched 401K - 100% Vested on Day 1 of contribution!!!</li>
<li>Paid Parental leave and Life Insurance</li>
<li>PTO, Holidays, and more!</li>
</ul>
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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Role: Administrative Assistant at Primrose School of Wexford - 2598 Wexford Bayne Rd Sewickley, PA 15143 Calling All Passionate Individuals: Become an Early Childhood Support Professional! Are you eager to make a difference in the lives of young children? Do you have a natural passion for nurturing and a love for learning? Primrose School of Wexford wants YOU to join our team as an Early Childhood Administrative assistant/Support professional- no nights, no weekends, no prior experience required! Position: Daycare Admin Assistant/Support Professional As a Support Professional, you'll play a key role in supporting both the leadership team and classroom teachers to ensure smooth daily operations. You'll build trusted relationships with families as you provide nurturing care and help children develop their foundation. Our exclusive digital learning platform provides everything you need to create joyful learning experiences for the students in your care. Welcome to... The Beginning of Something Big! At Primrose School of Wexford, youll find: 
<ul>
<li>Exclusive and time-tested Balanced Learning curriculum, delivered in a digital platform for easier delivery and mastery</li>
<li>Competitive pay and benefits</li>
<li>A joyful and welcoming childcare environment</li>
<li>An on-site school leadership team invested in your growth</li>
<li>Engaged, caring franchise owners</li>
<li>High-quality facilities focused on health and safety</li>
</ul>
Responsibilities 
<ul>
<li>Hours are 9AM - 6 PM</li>
<li>Assist the leadership team in responding to teacher requests</li>
<li>Support a nurturing and stimulating classroom environment for children</li>
<li>Office responsibilities include:
<ul>
<li>filing child paperwork &amp; organizing student records</li>
<li>laminating classroom works, making copies, gathering classroom supplies, and organizing resources</li>
<li>building upkeep
<ul>
<li>running loads of laundry for classrooms</li>
<li>end of day dishes</li>
<li>load and unload ZONO sanitizing machine</li>
</ul>
</li>
<li>delivering late snack</li>
</ul>
</li>
<li>Participate in ongoing professional development to enhance teaching skills and knowledge</li>
</ul>
Qualifications 
<ul>
<li>Strong communication skills</li>
<li>Reliable in attendance</li>
<li>Friendly and professional demeanor</li>
<li>Ability to work independently and as part of a team</li>
<li>No prior experience required; training will be provided</li>
</ul>
At Primrose School of Wexford we believe that who children are is just as important as who they become. If youre looking for more than a daycare and you're passionate about providing the highest quality education and care, consider a career with us! Salary Range: Shift Schedule: Ready to Make a Difference? If you're excited to embark on an exciting adventure of bringing wonder to little learners, we want to hear from you!

<h3>Job Description</h3>
Job DescriptionDescription:
Title: Administrative Assistant
Status: Full Time (40 hours/week. Monday -Friday)
Pay: $18.00-$20.00/hour (negotiable, depending on experience)
Benefits: Health, Dental &amp; Vision insurance, Paid Holidays, PTO, &amp; 401k w/ company matching
Location: Brea, CA 
 
Welcome to the role of Administrative Assistant! In this role you will provide direct administrative support to the owners by taking on a wide variety of tasks and projects, allowing them to focus on running the company at a high level. You will need to be organized, detail-oriented and resourceful in order to successfully perform this role. Many of the tasks and projects for this position will vary based on the projects and initiatives that are being focused on at that time. This is a great opportunity for someone who has strong administrative skills, is interested in business, and can work independently.
 
Job Responsibilities:
<ul>
<li>Creating Presentations</li>
<li>General Administrative Tasks</li>
<li>Creating and Maintaining Spreadsheets</li>
<li>Researching Information required for projects</li>
<li>Helping with managing the set-up of new locations</li>
<li>Travel Arrangements</li>
<li>Calendar management</li>
</ul>
Requirements:
Job Requirements:
<ul>
<li>We are looking for an organized, detail-oriented, hard-working individual with administrative experience. </li>
<li>Must be able to work independently and handle new tasks and projects with minimal explanation. </li>
<li>Proficiency with Microsoft Office (Word, Excel, Power Point, Outlook)</li>
<li>Outstanding time management &amp; organizational skills</li>
<li>Excellent communication skills (verbal &amp; written)</li>
<li>Discretion &amp; Confidentiality</li>
<li>Verifiable history of getting things done</li>
</ul>
Please watch the following video to learn more about our culture and to determine if you would be a good fit for our team!<a href="https://youtu.be/mMo4sdaoQMk" target="_blank">https://youtu.be/mMo4sdaoQMk</a>

<h3>Job Description</h3>
Job Description
Job Summary 
Performs administrative and office support activities. To perform this job successfully, an individual shall be friendly, professional and helpful. He / she shall have knowledge of commonly-used concepts, practices, procedures and equipment within an office setting environment.
Essential Duties &amp; Functions
· Answer phone, take accurate messages and transfer phone calls to appropriate person/department in an efficient manner 
· Create error-free documents, emails, spreadsheets, charts and graphs, PowerPoint presentations as needed or requested by supervisor/manager
· Schedule meetings/appointments as requested by supervisor/manager
· Handle inquiries from the public and provide general information related to the company
· Provide excellent customer service to visitors including but not limited to vendors and customers and direct them to the appropriate party or communicate information in a professional manner
· Assist in organizing employee event, company/meeting luncheons and other company events as assigned
· Maintain neat work area and contact appropriate maintenance services for preventive maintenance and service on office facility and/or equipment as needed
 · Assist on administrative tasks, as well as overflow work from department and management as needed and perform all other clerical duties as assigned
· Engage and retain high-performance standards and elevate level of responsibility and performance
Skills and Qualifications:
· Interpersonal Skills
· Reading Skills
· Keyboard Skills
· Excellent written and verbal communication skills 
· Customer Relations
· Professionalism
· Math Aptitude
· Organization/Filing
· Planning/ Time Management
· Microsoft Office-Word, Excel, PowerPoint 
 
Physical Demands
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear.

<h3>Job Description</h3>
Job Description
Professional Plastics is a leading supplier of plastic sheets, plastic rods, plastic tubing, plastic films &amp; fabricated plastic parts. Established in 1984, Professional Plastics has grown to 22 locations across the USA, Singapore &amp; Taiwan. We provide the widest range of engineering plastics, composites &amp; technical ceramics in the marketplace. We are a family-owned and operated business that values hard work, integrity and ethics.
Professional Plastics is currently offering great career opportunities. We are interested in hiring motivated professionals who share our core values and desire to be part of a dynamic team. Professional Plastics is an equal opportunity employer and offers competitive pay and benefits.
Position Summary: The Administrative Assistant provides administrative support to ensure efficient operation of the branch office. This position supports multiple managers and employees through a variety of tasks related to organization and will be expected to effectively communicate with multiple branches when required. The ability to rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and multi-tasking is expected.
Essential Duties and Responsibilities: Include the following, as well as other duties that may be assigned.
<ul>
<li>Reviews and charges outstanding credit payments. Runs credit references queries on new customer accounts.</li>
<li>Prints Cycle Counts. Reviews and balances inventory location accuracy. Makes inventory adjustments when necessary.</li>
<li>Answers and directs phone calls to relevant staff.</li>
<li>Provides purchase order confirmations, shipping information to sales team &amp; customers</li>
<li>Enters certifications into ERP software.</li>
<li>Processes outside labor into total part costs.</li>
<li>Works with production to enter and bill WIP (Work in Process).</li>
<li>Collects tax exempt certs and input into system.</li>
<li>Enters and processes RMAs &amp; credits.</li>
<li>Enters times into timekeeping software and track vacation/sick time.</li>
<li>Calculates and corrects part costs.</li>
<li>Works with accounting to ensure orders are processed through credit timely.</li>
<li>Receives and bills direct ship orders.</li>
<li>Calculates local delivery costs and apply to orders</li>
<li>Make bank deposits. Collects customer checks and sends to Corporate. Manages petty cash.</li>
<li>Reviews and submits vendor invoices to Corporate weekly.</li>
<li>Mails &amp; email invoices.</li>
<li>Files, orders office supplies, answers phones, directs calls and walk-ins.</li>
<li>Calls for maintenance on building or front office issues.</li>
<li>Responds to customer-specific administrative requests (daily shipments, quality lists, etc.…)</li>
<li>Sends daily emails on freight costs.</li>
</ul>
Knowledge, Skills, and Abilities:
<ul>
<li>Proficiency in Microsoft Office Suite (Word, Outlook, Excel)</li>
<li>Proficiency in standard office and database programs/equipment</li>
<li>Knowledge of CRM software</li>
</ul>
Education and Experience:
<ul>
<li>Bachelor’s Degree from an accredited university preferred</li>
<li>High School Diploma or equivalent</li>
<li>1-3 years’ experience in an administrative role</li>
</ul>
Benefits Package:
<ul>
<li>DailyPay Earned Wage Access</li>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible Spending Account</li>
<li>401K Plan with Company Match</li>
<li>Basic Life and AD&amp;D</li>
<li>Voluntary Life Insurance</li>
<li>Long Term Disability</li>
<li>Employee Assistance Program</li>
<li>Paid Time Off (PTO)</li>
<li>Paid Holidays</li>
<li>Morgan Stanley Financial Advice</li>
<li>Short Term Disability</li>
<li>Accident, Critical Illness and Hospital Indemnity</li>
<li>MetLife Legal Plan</li>
<li>Norton LifeLock</li>
<li>LifeMart Employee Discounts</li>
</ul>
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to type, use telephonic devices and view data on computer screens. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift/and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this Job, the employee is frequently exposed to office equipment. The noise level in the work environment is usually moderate.
Job Type: Full-time
Equal Opportunity Employer: Disability/Veteran

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