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field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionSalary: $18 - $21/hour 
Administrative Assistant - Part Time -- MONDAY - FRIDAY 10 am - 2 pm
 
Holman Recovery Center
 
Mission Statement and Vision of Holman Recovery Center:
It is the mission of Holman Recovery Center to provide compassionate care to people with substance use disorders in a supportive, non-judgmental residential environment. Our vision is to teach people to utilize the skills needed for long-term recovery through a holistic approach, evidence-based practices and improving relationships to live the life they deserve. Holman Recovery Center operates under five core values: compassion, integrity, equity and inclusion, commitment, and hope. 
 
Position Description: 
The Administrative Assistant provides clerical support for the front desk at HRC. They are responsible for organizing all clerical aspects of the facility. In addition, the Administrative Assistant shall work together with the Intake-Discharge Coordinator. This job description does not suggest or imply that these are the only duties to be performed by this employee. They will be required to follow other instructions and to perform other duties as assigned by their supervisor.
Duties and Responsibilities Include but Are Not Limited to:
<ul>
<li> Answer all incoming calls to the front office</li>
<li> Returning voicemails as needed throughout the day</li>
<li> Take messages for current clients and distribute as needed</li>
<li> Ordering and disbursement of facility supplies as needed </li>
<li> Distribute mail to clients and staff</li>
<li> Distribute incoming faxed documents </li>
<li> Deposit checks into local bank</li>
<li> Greet clients at admission</li>
<li> Assist with Intake process as needed </li>
</ul>
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS
<ul>
<li> Ability to read and interpret documents such as safety rules or policy &amp; procedure manuals. </li>
<li> Ability to write routine reports and correspondence. </li>
<li> Ability to speak effectively before clients or employees of organization.</li>
</ul>
MATHEMATICAL SKILLS
<ul>
<li> Ability to calculate figures and amounts including addition, subtraction, division, multiplication, and percentages. </li>
</ul>
REASONING ABILITY
<ul>
<li> Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form. </li>
<li> Ability to deal with problems involving several concrete variables in standardized situations.</li>
</ul>
 
Education and Experience, Certificates, and Licenses:
High school diploma or general education degree (GED); and three years office experience is preferred.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; climb or balance; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Monday to Friday 6am to 3pm
JOB DESCRIPTION:
<ul>
<li>Responsible for calling employees when additional support is needed due to call outs. Must have attention to detail and Microsoft experience (a lot of documentation).</li>
<li>Making calls based on department needs to fill overtime needs.</li>
<li>Documentation with extreme attention to detail.</li>
<li>Creating schedules for overtime work as needed.</li>
<li>Other administrative duties as needed.</li>
</ul>
Requirements
<ul>
<li>Must be proficient with computers / phones.</li>
<li>Must be comfortable working in Microsoft Excel.</li>
<li>Must be outgoing and a self-starter.</li>
</ul>
Must be comfortable working in a heavy industrial environment

<h3>Job Description</h3>
Job Description
Electi Management is a rapidly growing, full-service business management firm catering to the needs of entrepreneurial professionals operating multiple businesses. We serve small businesses by managing finance and accounting functions through the innovative use of technology and workflow optimization.
We can train on what we do and how we do it. We can’t train integrity, work ethic, critical thinking, and passion. We offer the ability to learn and advance within the organization. If you think logistically, love to create and refine systems, and enjoy a great work culture we want to hear from you!
We are currently seeking a detail oriented, reliable self-starter with a positive attitude who is extremely computer savvy to join our team. The successful candidate must be able to multi-task, work in a fast-paced environment, handle stress well, and work as a team. You must be extremely organized, a logical thinker and able to come up with quick and accurate solutions. You must have strong writing and math skills, proficient phone communication skills, and be punctual and reliable. Candidate must have a vehicle for daily use and proof of insurance.
The Administrative Assistant will provide support for any administrative duties of the firm as needed. Responsibilities include, but are not limited to:
• Assist CEO and Account Executive(s) in delivering high quality service to our clients.
• Scheduling appointments; managing and monitoring calendars and projects to provide reminders of deadlines.
• Drive to client locations to pick up and/or deliver paperwork; other errands as necessary.
• Assist with calls and client communication.
• Sorting, scanning, electronic filing, and processing of client mail and documents.
• Organizing, scanning, naming and saving documents to firm’s electronic storage system.
• Maintain accounting records, pay bills, manage utilities, make calls, etc. for clients and firm.
• Highly accurate data entry in QuickBooks Online and other software programs.
• Perform other duties or special projects as requested.
Qualifications:
• High school diploma required, college degree preferred. Demonstrate effective language and mathematical skills.
• Advanced user of Microsoft Office products and Adobe Acrobat required.
• Knowledge of QuickBooks preferred.
• Typing skills required with ten-key ability preferred.
• Experience using basic office equipment including multi-function printers, and multi-line phone systems.
• Ability to work efficiently with electronic documents required.
• Thrives in a position with a wide variety of tasks
• Able to accept feedback and implement changes immediately, and remember those requests going forward
• Able and willing to complete tasks at any level - from repetitive &amp; mundane to high level tasks
• Excellent task completion, communication, and organizational skills
• Must have a strong work ethic as well as solid customer service and troubleshooting skills
• Ability to maintain confidentiality of information
• Ability to multi-task and prioritize issues in the best interests of the firm while always maintaining a positive attitude.
• Must have access to personal vehicle for ability to assist with firm and client errands
• The employee must frequently lift and/or move up to 10lbs and occasionally lift and/or move up to 25lbs
This in-office position is full time and located in the Irvine Spectrum area.
Please submit your resume for consideration. Including a cover letter or email that helps us to get to know your personality is a bonus. We want to know how you will fit into our highly productive, fun (and no drama!) office. Our hiring process includes:
1. Invitation for a brief phone/Zoom introduction
2. Completion of Assessment Tests (approximately 30 minutes)
3. In-Office Interview
4. Reference &amp; Background Checks
Compensation depends on experience with a minimum starting rate of $18.00 per hour. Full time employees enjoy health and dental insurance, company paid life insurance, sick time, PTO, paid company holidays, and year-end performance bonuses.
Company DescriptionElecti Management is a boutique business management company focused on providing elite service to our customers. We provide a range of services from tracking money in / money out and providing financial statements to being the fully outsourced accounting department for our clients. We specialize in QuickBooks Online platform and require our clients to use this platform in order to work with us. We take a process-oriented approach to meeting the needs of our clients that emphasizes efficiency, accuracy and scalability. 
<h3>Company Description</h3>
Electi Management is a boutique business management company focused on providing elite service to our customers. We provide a range of services from tracking money in / money out and providing financial statements to being the fully outsourced accounting department for our clients. We specialize in QuickBooks Online platform and require our clients to use this platform in order to work with us. We take a process-oriented approach to meeting the needs of our clients that emphasizes efficiency, accuracy and scalability.

<h3>Job Description</h3>
Job Description
About Us: Deister Electronics USA is a leading provider of secure automation solutions for identification and access control. We pride ourselves on delivering exceptional customer service and innovative technology to our clients across various industries.
Position Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in supporting our customer support operations, managing key accounts, and ensuring smooth coordination between sales, warehousing, and finance.
Key Responsibilities
<ul>
<li>Provide customer support and manage communications with key accounts</li>
<li>Answering phones, screening phone calls and taking accurate messages.</li>
<li>Invoicing, handling credit cards payments and keeping Accounts Receivable (A/R) current.</li>
<li>Process orders and generate invoices accurately and efficiently</li>
<li>Forecast equipment needs and manage inventory coordination</li>
<li>Handle RMA (Return Merchandise Authorization) processes</li>
<li>Coordinate order fulfillment with warehousing and logistics teams</li>
<li>Support the sales team with documentation, and administrative tasks</li>
<li>Maintain and update records using QuickBooks, and QuoteWerks</li>
</ul>
Qualifications
<ul>
<li>Proven experience in administrative support, preferably in a technical or customer-facing environment</li>
<li>Proficiency in QuickBooks, and Microsoft Excel</li>
<li>Experience with QuoteWerks is a bonus</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to multitask and prioritize in a fast-paced environment</li>
<li>Experience with order processing, invoicing, and inventory coordination is a plus</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
</ul>
What We Offer:
<ul>
<li>Competitive salary and benefits package</li>
<li>Employee Retirement Plan with company match</li>
<li>Health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>A collaborative and innovative work environment</li>
</ul>
Company DescriptionAbout Us Deister Electronics USA is the North American subsidiary of a worldwide, fast growing, leading edge technology manufacturer of secure automation solutions – for over 40 years. Based upon a core competency in RFID, the company’s electronic product lines span applications in physical access control; key &amp; asset management; automated vehicle identification (AVI); textile management systems and guard &amp; maintenance tour management systems 
<h3>Company Description</h3>
About Us\r\n\r\nDeister Electronics USA is the North American subsidiary of a worldwide, fast growing, leading edge technology manufacturer of secure automation solutions – for over 40 years. Based upon a core competency in RFID, the company’s electronic product lines span applications in physical access control; key &amp; asset management; automated vehicle identification (AVI); textile management systems and guard &amp; maintenance tour management systems

<h3>Job Description</h3>
Job Description
Job details are Shared below: Job Title:&nbsp;Administrative Assistant
Location:&nbsp; El Segundo, CA 90245 (hybrid 4 days per week onsite) Job Duration:&nbsp;6+m Contract with potential for conversion
 Primary Skills:&nbsp;
<ul>
<li>5+ years administrative experience supporting at senior levels</li>
<li>Experience working with scheduling meetings, making travel arrangements, organizing daily calendars assisting with project planning, tracking progress and ensuring deadlines are met.</li>
<li>Proficiency in Microsoft Outlook, Excel and PowerPoint</li>
<li>Must have an extremely high attention to detail and sense of urgency</li>
</ul>
<ul>
<li>Ability to positively build and maintain relationships across organization</li>
<li>Be trusted and loyal partner; able to handle confidential and sensitive information</li>
<li>Ability to deal with and handle changing schedules quickly and efficiently</li>
<li>Demonstrated ability to work as a team player</li>
<li>Demonstrated excellent communications skills, both written and oral</li>
<li>Demonstrated excellent organizational skills with an ability to think proactively and prioritize work</li>
<li>The desire and commitment to take on increasingly greater levels of responsibility</li>
<li>Flexible schedule and the ability to be available after hours/on weekends as needed</li>
</ul>

Responsibilities:
<ul>
<li>Coordinate daily calendar of VP and maintain team calendar of events; manage schedules with external partners and cross functional partners in various time zones</li>
<li>Drive meeting agendas and recap/next steps for Staff Meetings</li>
<li>Assist VP with creation of Power Point decks for internal and external presentations.</li>
<li>Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics</li>
<li>Effective verbal and written communication to interact with clients, staff and external stakeholders</li>
<li>Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP</li>
<li>Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)</li>
<li>Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team</li>
<li>Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation</li>
<li>Complete and submit expense reports for VP and Directors</li>
<li>Handle multiple tasks and projects, with the ability to grow as a project management professional</li>
<li>Assist broader team when necessary.</li>
</ul>

Summary:
<ul>
<li>We are looking for a seasoned Sr. Coordinator to support the VP, Strategic Alliances and Brand Partnerships in El Segundo, CA. The main duties include scheduling meetings, making travel arrangements, organizing daily calendars assisting with project planning, tracking progress and ensuring deadlines are met. The Sr. Coordinator will support the Strategic Alliances and Brand Partnerships teams, necessitating an assistant who can manage multiple calendars and high impact priorities and requests. To be successful in this role, you should be extremely polished and professional, proactive, meet deadlines and communicate proactively and effectively. Our ideal candidate has previous experience as a Sr. Coordinator and has proficiency in technology(Microsoft Office Suite, and other relevant software) and strong communication skills.</li>
<li>Ultimately, you should be able to identify and address the needs of senior leaders and perform the following responsibilities to ensure our company’s workflow runs smoothly.</li>
</ul>

Qualification:
<ul>
<li>Bachelor’s degree or 5+ years of proven experience in related field.&nbsp;</li>
</ul>
Please respond&nbsp;at the earliest&nbsp;to speed up the interview process. I will contact you if I need further details.
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;A SAICON COMPANY
Amit Bundele
Technical Recruiter&nbsp;
Phone : 669-319-4167
Email : <a href="mailto:amitb@saicongroup.com" target="_blank">amitb@saicongroup.com</a>

San Jose, California

<a href="http://www.netpolarity.com" target="_blank">www.netpolarity.com</a>
a Saicon Consultants, Inc. Company

Company DescriptionStaffing Technologies has 20+ Years of IT Staffing and Consulting Experience. Headquartered in Overland, KS, we have 9 Offices Nationwide and have 3 Global Delivery locations. Saicon, our Parent Company, specializes in and has rich experience filling various type of job roles (Both IT &amp; Non IT) in Retail, Consumer Products and Brands, Insurance, Logistics and Travel, Banking and Financials, Manufacturing, Healthcare, and Life Sciences, Telecom, Media &amp; Entertainment, Professional Services, Government and Public Sector. 
<h3>Company Description</h3>
Staffing Technologies has 20+ Years of IT Staffing and Consulting Experience. Headquartered in Overland, KS, we have 9 Offices Nationwide and have 3 Global Delivery locations. Saicon, our Parent Company, specializes in and has rich experience filling various type of job roles (Both IT &amp; Non IT) in Retail, Consumer Products and Brands, Insurance, Logistics and Travel, Banking and Financials, Manufacturing, Healthcare, and Life Sciences, Telecom, Media &amp; Entertainment, Professional Services, Government and Public Sector.

<h3>Job Description</h3>
Job Description
PYA is seeking an Administrative Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
Responsibilities
<ul>
<li>Provide administrative support to the management team including check-ins on project status, calendaring appointments, data entry, scanning, and electronic filing of deliverables </li>
<li>Maintain and update documents, deliverables, and reports related to client projects and tracking</li>
<li>Collaborate with internal and external constituencies to ensure client service excellence, business continuity, and confidentiality</li>
<li>Assist with other projects and provide back-up to administrative colleagues as needed</li>
</ul>
Requirements
<ul>
<li>1+ year of administrative experience </li>
<li>Expertise in Microsoft Office Suite required </li>
<li>Polished professionalism including a positive attitude combined with excellent oral/written communication skills</li>
<li>Ability to exercise tact, courtesy, and discretion in contacts at all levels – both within and outside the Firm</li>
<li>Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks</li>
<li>Demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasks</li>
</ul>
About PYA
PYA, a leading professional services firm, serves clients across the United States with expertise in consulting, accounting, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. Learn more about The PYA Way.
Why Join PYA
<ul>
<li>Be part of a dynamic and collaborative team that values innovation and excellence</li>
<li>Work with industry leaders who are committed to professional growth and client success</li>
<li>Competitive compensation, comprehensive benefits, and opportunities for career advancement</li>
</ul>

<h3>Job Description</h3>
Job Description
Mad City Windows &amp; Baths, a Renuity Company&nbsp;
Administrative Assistant&nbsp;
Mad City Windows &amp; Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven of the most trusted home renovation companies in America, we are on a mission to revolutionize home improvement—making it faster, easier, and stress-free. We are helping homeowners create spaces they love, without the hassle. With expert teams across 36 states and growing, there’s likely a Renuity home in your neighborhood. We value fresh perspectives and welcome candidates from all backgrounds to bring their unique experiences and ideas to our team. And we’re just getting started!&nbsp;
What We Offer:&nbsp;&nbsp;
<ul>
<li>
Competitive base pay between $18.00 to $22.00 per hour commensurate with experience and skills&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Comprehensive benefits including medical, dental, and vision&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Consistent schedules and professional growth opportunities&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
A respectful, forward-thinking work culture&nbsp;
</li>
</ul>
<ul>
<li>
Comprehensive 2-week training at HQ in Madison, WI&nbsp;
</li>
</ul>
About the Role:&nbsp;&nbsp;
In this position you will:&nbsp;
<ul>
<li>
Answer a multi-line phone system&nbsp;
</li>
</ul>
<ul>
<li>
Maintain and update the company database and calendars&nbsp;
</li>
</ul>
<ul>
<li>
Act as the office liaison connecting departments, vendors and staff members&nbsp;
</li>
</ul>
<ul>
<li>
General office tasks including, but not limited to: filing, making job packets, reminder phone calls, distributing mail, welcoming incoming customers and visitors, office supply inventory and cleaning the front area&nbsp;
</li>
</ul>
Key Qualifications:&nbsp;&nbsp;&nbsp;
<ul>
<li>
Previous administrative or clerical experience&nbsp;
</li>
</ul>
<ul>
<li>
Microsoft Office proficiency&nbsp;
</li>
</ul>
<ul>
<li>
Strong attention to detail&nbsp;
</li>
</ul>
<ul>
<li>
Strong verbal communications skills&nbsp;
</li>
</ul>
<ul>
<li>
Ability and desire to learn new things&nbsp;
</li>
</ul>
<ul>
<li>
Willingness to go the extra mile!&nbsp;
</li>
</ul>
About Mad City Windows &amp; Baths&nbsp;
At Mad City Windows &amp; Baths, a Renuity company, we’re making home improvement faster, easier, and stress-free. Homeowners across the Midwest have trusted us for top-tier remodeling services, and now, as part of Renuity, we’re combining our local expertise with the strength of a national brand to build the future of home improvement. With a winning mentality, we continue to grow rapidly, offering unparalleled career opportunities—100% of our current marketing leaders started in entry-level roles. As part of our team and the broader Renuity organization, you’ll have the opportunity to make an impact, grow your career, and help people create homes they love.&nbsp;
Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.&nbsp;If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact <a href="mailto:Humanresources@renuityhome.com" target="_blank">Humanresources@renuityhome.com</a>.&nbsp;
If you have a question regarding your application, please contact <a href="mailto:TA@renuityhome.com" target="_blank">TA@renuityhome.com</a>
To access Renuity's Privacy Policy, please click here: Privacy Policy

<h3>Job Description</h3>
Job DescriptionSalary: $16.00-$17.00 
About the Role
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team in North Canton, Ohio. In this key role, youll provide vital administrative and clerical support to ensure seamless day-to-day operations that allow our clinicians to focus on delivering exceptional patient care.
If you're someone who thrives on organization, enjoys a fast-paced environment, and takes pride in making sure the details are done right the first time, we want to hear from you.
Key Responsibilities
<ul>
<li>Professionally answer and direct incoming phone calls</li>
<li>Upload critical documentation into the Electronic Medical Record (EMR) system</li>
<li>Manage and route all incoming and outgoing faxes</li>
<li>Fax medical orders to physicians and track their return</li>
<li>Review incoming documentation for accuracy and compliance</li>
<li>Upload signed orders into patient charts</li>
<li>Track face-to-face encounter documentation and follow up as needed </li>
<li>Complete cross training in both the Intake &amp; Billing departments</li>
<li>Collaborate &amp; support other departments to address workload peaks, coverage needs or special projects</li>
</ul>
Qualifications
<ul>
<li>High school diploma or equivalent required</li>
<li>Prior administrative or clerical experience in a healthcare setting is preferred, but not required</li>
<li>Strong organizational and time-management skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Ability to multitask effectively in a fast-paced environment</li>
<li>Maintain a team-oriented, adaptable approach to help ensure all office function are completed efficiently</li>
</ul>
Work Environment &amp; Physical Requirements
<ul>
<li>Comfortable working at a computer for extended periods</li>
<li>Repetitive tasks and attention to detail come naturally to you</li>
<li>Effective communicator, including while using a headset</li>
<li>Ability to occasionally lift up to 25 pounds</li>
<li>Proficient in using keyboard, mouse, and standard office equipment</li>
</ul>
Why Join Us?
<ul>
<li>Supportive, team-focused workplace culture</li>
<li>Opportunities for growth and internal promotion</li>
<li>Meaningful work that directly supports patient care</li>
<li>A chance to be part of a mission-driven, people-first organization</li>
</ul>
How to Apply
If youre ready to bring your administrative talents to a team that values your contribution and supports professional development, we encourage you to apply today!

<h3>Job Description</h3>
Job Description
JOB-18539 Exec. Secretary / Administrative Asst. SOW080425
TEMPORARY 5 MONTH POSITION
Job Description: The Temporary Office Assistant will provide short-term administrative support to the SUNY Old Westbury Educational Opportunity Program (EOP) while the department transitions to a permanent administrative hire. This role ensures the smooth day-to-day operation of the office by assisting staff, supporting students, and handling basic clerical tasks. Day to Day Tasks: · Serve as the first point of contact for visitors, students, and callers to the EOP office. · Answer phones, respond to general emails, and direct inquiries to the appropriate staff member. · Provide basic support to students, including answering questions about office hours, deadlines, and available resources. · Schedule appointments and maintain staff calendars as needed. · Assist in maintaining office organization, including filing documents and updating student records in EOP databases. · Support preparation of simple communications and materials, such as emails, flyers, or handouts for students. · Assist with logistical tasks for workshops and small events, such as setting up spaces and preparing sign-in sheets or materials. · Monitor office supplies and notify staff when replenishment is needed. · Maintain confidentiality of student records and sensitive information in accordance with campus policies. · Perform other basic administrative duties as assigned to support the smooth operation of the office. Qualifications: · Previous experience in an office, administrative, or customer service role preferred. · Strong organizational skills and attention to detail. · Ability to communicate clearly and professionally with students, staff, and campus partners. · Comfortable using basic computer applications (Microsoft Office, email, and databases). · Ability to maintain confidentiality and handle sensitive information appropriately.
Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse 
<h3>Company Description</h3>
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

<h3>Job Description</h3>
Job Description
GENERAL JOB DESCRIPTION
The Administrative Assistant provides outstanding service to our Client Accounting and Family Office team by maintaining accurate, complete, and up to date general ledgers for a number of clients. This position involves entering and maintaining data in our bill pay software, providing support to the Client Accounting Team and providing stellar service to our internal partners. This role performs a variety of administrative and clerical tasks and duties which include providing support to managers and employees, assisting in daily office needs, and managing general administrative activities in an efficient, accurate, and expedient manner. This position is a part-time position under 25/hrs per week.
MAJOR DUTIES AND RESPONSIBILITIES
<ul>
<li>Compile, sort and classify client invoices according to team guidelines, scan invoices to the clients account in the bill pay software.</li>
<li>Process daily check runs by comparing data with source documents to verify accuracy and distributing checks to team or mail to vendor.</li>
<li>Monitor client credit card statements online, verify payments have been made and provide team with statements as needed.</li>
<li>Review peer financial statements for accuracy, provide feedback when necessary.</li>
<li>Collect and record customer invoices, deposits, withdrawals and fees in bill pay software. Review all entries for accuracy, compile monthly and quarterly reports for Wealth Management team.</li>
<li>Investigate and correct errors upon customers’ request.</li>
<li>Compare monthly bank accounts with canceled checks and reconcile discrepancies. Investigate outstanding checks and take corrective action.</li>
<li>Managing daily mail to maintain order within the department and to ensure document accuracy; responsible for establishing, maintaining, and organizing official documents and records in appropriate files.</li>
<li>Assists with team projects and events as needed.</li>
</ul>

EXPERIENCE/CREDENTIALS
<ul>
<li>High school diploma or general education degree (GED) required; associate degree in business administration preferred.</li>
<li>Minimum 2 - 3 years administrative assistant, clerical, or sales support experience.</li>
<li>Proficient in Microsoft Office (Outlook, Word, Excel, Adobe, PowerPoint).</li>
<li>Knowledge of office management systems and procedures.</li>
<li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Adobe PDF; Google Maps/Street View; QuickBooks.</li>
<li>Strong Basic Math Skills – Ability to calculate figures and amounts such as commissions, percentages.</li>
<li>Above-average computer literacy, including searching for information online, and a willingness to learn other software products.</li>
</ul>
COMPETENCIES
<ul>
<li>Refined computer skills and the ability to process information in an efficient and timely manner.</li>
<li>Must be flexible to our changing client and company needs.</li>
<li>Time management and critical thinking skills.</li>
<li>High attention to detail and accuracy.</li>
<li>Thrives in a fast-paced and dynamic team-based, collaborative environment, and works well with others to resolve conflicts, especially under pressure.</li>
<li>Highly organized, detail-oriented, and able to meet deadlines, while still maintaining flexibility to meet firm needs and follow-up as needed.</li>
<li>Strong organizational and interpersonal skills with a demonstrated commitment to teamwork and partnerships.</li>
<li>Excellent verbal and written communication skills; demonstrated ability to write clear, concise, grammatically accurate reports and analysis to a diverse group of people.</li>
<li>Maintains absolute confidentiality of all information and safeguards firm data; maintains high ethical standard in all practices.</li>
<li>Ability to handle critical internal relationships, including with the Management team, other departments, and employees of all levels.</li>
<li>Willing to learn new procedures or skills, accept new projects and challenges, and pitch in to help others as needed.</li>
<li>Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity.</li>
</ul>
FEATURED BENEFITS: 
<ul>
<li>Medical Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>401(k)</li>
<li>Health Savings Account</li>
<li>Paid Maternity Leave</li>
<li>Paid Parental Leave</li>
<li>Tuition Reimbursement</li>
</ul>

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